Fleet and Facilities Coordinator

Goodwill-Easter-Seals-Miami-Valley-3; Dayton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Goodwill Easterseals Miami Valley seeks a highly organized Coordinator to support the Fleet Operations Manager in maintaining our vehicle fleet, warehouse equipment, and donation programs. You will manage scheduling and data tracking to keep our infrastructure running and ensure our donors have a great experience.

Key tasks include fleet support, donor database management, maintenance tracking, vendor coordination, and records management.

Qualifications

• High School diploma or equivalent. Associate degree preferred.
• 2+ years in logistics, fleet coordination, or maintenance scheduling.

Responsibilities

• Assist Fleet Operations Manager with daily administrative tasks and documentation.
• Create and maintain a comprehensive donor database and schedule donation trailer visits.
• Monitor service intervals for vehicles and equipment to ensure safety and compliance.
• Serve as primary contact for service calls and repairs for warehouse equipment.
• Schedule and follow up on vendor visits to minimize downtime.
• Ensure compliance with fleet policies, DOT/OSHA regulations, and safety standards.
• Maintain digital records for service history, warranties, and inspections.

Skills

Self-Starter

Detail-Oriented

Communication

Problem Solver

Education

High School Diploma

Associate's Degree (preferred)

DOT/OSHA knowledge preferred

Tools

Microsoft Excel

Fleet management software

Job description

Posted Friday, August 14, 2026 at 4:00 AM

Do you have a desire to work for an organization driven by empowerment and full inclusion? Goodwill Easterseals Miami Valley is one of the largest employers in the region; with the mission to empower those with disadvantages and disabilities to improve their quality of life. We employ over 600 associates just in our retail stores alone. GESMV also offers over 40 programs and services to the community ranging from job readiness programs to assistive technology services. We offer part-time and full-time positions, with a variety of schedules and hours available. We are always looking for driven, enthusiastic people to join our team.

Summary

We are looking for a highly organized and proactive Coordinator to support our Fleet Operations Manager (FOM) in maintaining the physical assets that keep Goodwill Easterseals Miami Valley moving. You will be responsible for the "behind-the-scenes" logistics of our vehicle fleet, warehouse equipment, and donation programs. In this role, you will manage the scheduling and data tracking necessary to keep our infrastructure maintained and ensure our donors have great experience.

• Fleet & Field Support: Assist the FOM with daily administrative tasks and documentation . Provide hands‑on assistance for vehicle retrieval following breakdowns or maintenance work.
• Donor Database & Stewardship: Create and maintain a comprehensive donation customer database . Responsible for scheduling donation trailer visits and following up with donors via thank‑you notes.
• Maintenance Tracking: Monitor and log service intervals for all vehicles and "Big Joe" material handling equipment to ensure safety and compliance .
• Facility Equipment Oversight: Act as the primary point of contact for service calls and repairs regarding warehouse dock levelers, overhead doors, and specialized equipment.
• Vendor Coordination: Schedule and follow up on service visits with external technicians to minimize equipment downtime.
• Compliance & Safety: Ensure compliance with fleet program policies, DOT regulations, and Agency safety standards (CARF, HIPAA). Always promote a culture of safety and seek cost-saving opportunities.
• Records Management: Maintain accurate digital files for service history, warranties, and equipment inspections.
• Other Duties: Perform other duties as assigned.

Supervisory Responsibilities

None

Education Requirements

• High School diploma or equivalent.
• Associates degree or equivalent combination of relevant education and experience preferred.
• Working knowledge of DOT and OSHA regulations preferred.

Experience Requirements

• 2+ years in logistics, fleet coordination, or maintenance scheduling.
• Proficiency in Microsoft Office, specifically Excel, and comfort with fleet management software.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to maintain a valid driver’s license and a driving record acceptable to GESMV’s liability insurance provider.
• Ability to pass a criminal background check.
• Ability to pass random drug screenings.

Skills & Abilities

• Self-Starter: Ability to quickly adapt, prioritize, and manage multiple tasks from start to finish.
• Detail-Oriented: Strong organizational skills with a "detail-first" mindset for managing databases and calendars.
• Communication: Strong phone presence with the ability to gather input from multiple sources and interact professionally with donors and vendors.
• Problem Solver: Ability to react to dynamic circumstances and prioritize urgent repairs alongside routine maintenance.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The ability to regularly stand, walk, use of hands to finger, handle, or operate objects, tools, or controls.
• The occasional ability to climb, balance, stoop, kneel, crouch, or crawl, and smell.
• The ability to regularly lift and/or move up to 10 pounds.
• The ability to frequently lift and/or move up to 25 pounds.
• The ability to occasionally lift and/or move up to 50 pounds.
• The ability of close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The employee works in outside weather conditions and is occasionally exposed to risk of electrical shock.
• The noise level in the work environment is usually moderate.

The above duties and responsibilities are essential job functions subject to reasonable accommodation. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job and/or apply for the position, absent undue hardship.This job description is not to be interpreted as an all-inclusive list of duties, responsibilities, or requirements. Employees may be required to perform additional job- related tasks as assigned, subject to reasonable accommodation.

Goodwill Easterseals Miami Valley is firmly committed to Equal Employment Opportunity (EEO) and Age, sex, color, race, creed, national origin, religion, marital status, citizenship status, ancestry, sexual orientation, gender identity and/or expression, genetic information, disability status, protected veteran status, membership or activity in a local human rights commission, status with regard to public assistance, or any other classification protected by applicable law. This policy applies to all employment decisions, including, but not limited to recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions, and terminations.