Fleet Administrator

Thrasher Foundation Repair; Omaha (NE); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Career growth

Job summary

Thrasher Group is seeking a Fleet Administrator to support fleet safety, reliability, and day-to-day operations across locations. You will coordinate maintenance, manage DOT compliance, work with vendors, track costs, and ensure vehicles and tools are ready to work.

The role requires strong organizational skills, independent work style, and the ability to communicate across teams. On-site role with growth opportunities in a fast-paced environment.

Qualifications

• 3+ years in fleet administration or related role.
• Strong organizational, problem-solving and follow-through skills.
• Experience coordinating repairs, maintenance, and vendors across locations.
• Proficiency with MS Office; familiarity with fleet management systems a plus.

Responsibilities

• Coordinate preventative maintenance and repairs for fleet vehicles and equipment.
• Manage DOT compliance and reporting; review infractions.
• Coach crews on fleet safety and maintenance best practices.
• Handle accidents and coordinate insurance claims with HR.
• Establish and manage vendor relationships for priority service.
• Develop and improve fleet processes, checklists, and SOPs.

Skills

Fleet administration

Organizational skills

Problem solving

Communication

DOT compliance knowledge

Vendor management

Independent worker

Education

Experience in related role

Tools

MS Office

Fleet management systems

Job description

Keep things moving, solve problems, and keep our fleet ready.

Since 1975 Thrasher has been redefining what it means to be a contractor. We are a family owned company with locations across the U.S. specializing in waterproofing, foundations, and concrete repair and we are on a mission to deliver a WOW experience in an industry known for mediocrity. We believe fulfilling work creates fulfilling lives and we back that up by investing in our people, challenging the status quo, and creating real opportunities for growth. We are not looking for someone to fill a seat; we are looking for leaders who want to make an impact.

When a vehicle or piece of equipment goes down, the work doesn’t stop. That’s where you come in.

We’re looking for a Fleet Administrator to support the safety, reliability, and day-to-day operation of our fleet. You’ll coordinate preventative maintenance and repairs, manage DOT compliance, work with vendors, track fleet costs, and help our teams keep vehicles, equipment, and tools ready to work.

This is a fast-paced role that requires strong organization, mechanical understanding, and the ability to take ownership. You’ll need to work independently, make informed decisions, communicate across the organization, and stay persistent until issues are resolved.

What You’ll Be Working On

• Ensure fleet vehicles are up to date on registrations, apply for new titles, and manage mileage reporting for DMV requirements
• Review DOT infractions, communicate with teams, and track DOT and preventative maintenance schedules through a third-party application
• Coach crews and management on fleet safety and maintenance
• Manage vehicle accidents and collaborate with HR to process insurance claims
• Ensure scheduled maintenance is completed in a timely manner
• Set up and coordinate repairs for trucks, equipment, and tools across all locations
• Receive phone calls during normal hours of service and provide on-call support for crews experiencing equipment issues
• Maintain strong vendor relationships to ensure priority service
• Establish a vendor network with the Accounting team for efficient collaboration
• Work with third-party vendors on fleet costs and fuel management
• Seek cost savings through vendor volume, ensure ROI on warrantable repairs, and engage the Fleet and Tool Manager for budget approvals
• Communicate fleet needs, repair priorities, and equipment status to crews, management, and internal teams
• Respond to fleet-related calls during normal business hours and provide occasional after-hours support for crews experiencing vehicle or equipment issues
• Help develop and improve fleet processes, checklists, and standard operating procedures

What Makes You a Great Fit

• 3+ years of experience in fleet administration, maintenance coordination, transportation, equipment administration, operations, or a similar role
• Strong mechanical understanding with the ability to evaluate repairs, maintenance needs, and service recommendations; direct mechanical experience is a plus, but not required
• Experience coordinating repairs, maintenance, vendors, or service providers across multiple locations
• Strong organizational, problem-solving, and follow-through skills with the ability to manage competing priorities
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word; experience with fleet or maintenance management systems is a plus
• Self-motivated and independent, with the persistence to get answers and keep things moving
• Strong communication skills and the ability to work effectively with crews, vendors, management, HR, and Accounting
• Solid understanding of DOT regulations, fleet safety, preventative maintenance, and compliance requirements
• Comfortable making decisions and taking ownership in a fast-paced environment
• Reliable and responsive, with the ability to provide occasional after-hours support

Physical Requirements

• Primarily a computer- and communication-based role, with approximately 75-100% of time spent using a computer, tablet, phone, or communicating with others
• Ability to move throughout facilities and locations to inspect vehicles and equipment
• Ability to occasionally bend, reach, or inspect equipment at lower levels
• Ability to drive vehicles as needed, with approximately 24-49% of time potentially spent moving around locations or driving
• Sedentary work requiring the occasional exertion of up to 10 pounds of force
• This is not a manual labor or mechanic position

Benefits for Full-Time Employees: What We Offer

• Medical insurance, dental insurance, flex spending, HSA, vision insurance, and life insurance
• 401(K) Retirement Savings up to a 5% match
• Employer paid life insurance in the amount of $50,000
• Career growth and development

Thrasher Group and their affiliates are an Equal Opportunity Employer. All employment offers are contingent upon the successful completion of a background check. We reserve the right to verify employment history, education, and any other information relevant to the hiring decision.