Fleet Administrator

USA Waste and Recycling; Enfield (CT); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short/Long Term Disability

Life Insurance

Accident and Critical IllnessInsurance

PTO

401K and Roth

Job summary

USA Waste and Recycling, Inc. is seeking a Fleet Administrator in Enfield, CT to coordinate and ensure compliance for our multi-state fleet.

You will manage registrations, permits, titles, and documentation across CT, MA, VT, KY and ME while maintaining accurate records in our databases and Concur. The role requires high attention to detail, strong organizational skills, and the ability to meet deadlines in a fast-paced environment.

Qualifications

• High school education or equivalent required.
• Data entry experience required.
• Broad knowledge of administrative practices.
• Proficiency with Microsoft Office suite.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Manage vehicle and trailer regulations, renewals, titles, transport plates and related documentation across CT, MA, VT, KY and ME.
• Maintain accurate fleet records in company systems and Concur.
• Coordinate registrations and license filings with dealerships and authorities.
• Monitor expiration dates and proactively renew to ensure compliance.
• Communicate with DMVs, tax offices, municipalities, dealerships, and insurers as needed.
• Visit DMV and government offices to complete fleet-related transactions.

Skills

Interpersonal skills

Flexibility

Patience

Detail-oriented

Communication skills

Professional presence

Deadline driven

Problem solving

Education

High School diploma or equivalent

Data entry experience

Broad admin practices knowledge

Microsoft Office proficiency

Independent work ability

Strong organizational skills

Prioritization and multitasking

Job description

Fleet Administrator

USA Waste and Recycling

USA Waste and Recycling, Inc

Position Summary:

The Fleet Administrator is responsible for the administrative coordination and compliance of the company's multi-state fleet of vehicles and trailers. The Fleet Administrator works closely with Fleet Operations, Finance, dealerships, insurance providers, government agencies, and other internal departments to maintain accurate vehicle records and ensure all required registrations, permits, and documentation are complete, accurate, and on time.

Compensation: $25.00-$28.85

Benefits: Medical, Dental, Vision, Short/Long Term Disability, Life Insurance, Accident and Critical Illness insurance, Paid Time Off (PTO),401K and Roth

Benefits for choosing USA Waste and Recycling:

• 401 (K), Roth, and Profit Sharing/Match Plans.
• Competitive Salaries.
• Comprehensive medical, dental, and vision insurance.
• FSA Eligibility.
• Telehealth and Mental Health support.
• Life insurance options include a 100% employer-funded option.
• Employee Assistance Program.
• Training and development opportunities with a growing, family-owned company.

Your Role:

• Manage vehicle and trailer regulations, renewals, titles, transport plates and related documentation across Connecticut, Massachusetts, Vermont, Kentucky and Maine.
• Maintain accurate and up-to-date fleet records in the company database, truck folders, and Concur.
• Manage fleet insurance cards, and annual renewals.
• Process fleet permits, licenses, and regulatory filings including Massachusetts overweight permits, New York HUT permits, Vermont dump permits, New York Westchester A stickers, IFTA, UCR, leasing license, and Form 2290.
• Complete M-65 tax exemption forms and communicate with applicable municipalities regarding vehicle tax exemptions.
• Coordinate vehicle registrations and title-related documentation with dealerships, including out of state dealerships.
• Monitor registration, permit, license, and filing expiration dates and proactively complete renewals to ensure compliance and prevent lapses.
• Communicate with DMV's, tax offices, municipalities, dealerships, insurance providers, and other regulatory agencies as needed.
• Visit DMV and other government offices as needed to complete fleet-related transactions.
• Maintain organized and accurate electronic fleet documentation.
• Provide administrative support to Fleet/Maintenance department as needed.
• Maintain reasonable, regular, punctual attendance consistent with Company policies, the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), and other federal, state, and local standards.
• Adapts to changing duties, as required, based on business needs.

Your Skills:

• Excellent interpersonal skills.
• Flexibility.
• Patience.
• Detail- and results-oriented.
• Excellent written and oral communication skills.
• Demonstrated professional presence and demeanor.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.

Requirements:

• High School education or the equivalent.
• Data entry experience.
• Broad knowledge of administrative practices.
• Knowledge of Microsoft Office.
• Demonstrated ability to work independently.
• Superior organizational skills.
• Ability to establish functional priorities and manage multiple tasks.

Physical Demands:

Listed below are key points regarding the job's environmental demands and work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) for most of the workday.
• Required to exert physical effort in handling objects less than 30 pounds rarely.
• This position requires on-site presence at our Enfield, CT location, and remote work arrangements are unavailable for this role.
• Local travel when necessary.
• Clarity of vision.

Our Story

USA Waste and its family of companies are proudly family-owned, built on a legacy that began in 1974 when Guy "Sonny" Antonacci and his wife, Mary Ann, founded Somers Sanitation with a single truck in Somers, Connecticut. Today, three generations of the Antonacci family lead a diverse and growing organization grounded in hard work, innovation, and a deep commitment to the communities they serve.

What started as a small local operation has expanded into a dynamic network of businesses across multiple industries. From leading waste hauling and recycling companies-USA Waste and Recycling, All American Waste, F&G Recycling, Murphy Road Recycling, and Future Generations Recycling-to destination experiences like Sonny's Place and GreatHorse, the family's entrepreneurial vision continues to evolve.

Sonny's Place was created to bring families together through fun and entertainment, while GreatHorse and The Starting Gate offer a refined, yet welcoming experience rooted in luxury and hospitality. The family's dedication to excellence also extends to Lindy Farms, a premier Standardbred and Thoroughbred breeding and training facility in Somers, Connecticut, focused on developing elite racehorses.

Across every venture, the Antonacci family remains committed to delivering exceptional experiences while staying true to the values that started it all-family, innovation, and community impact.

Join a team that is dedicated to carrying these principles forward across a dynamic and growing family of businesses.

USA Waste and Recycling, Inc. EEO Statement:

The Company is committed to and supports equal employment opportunity and affirmative action to all employees and applicants. Equal employment opportunity means equal treatment of employees and applicants without regard to the following legally-protected characteristics: race, color, religion, creed, sex (gender identity), pregnancy (including childbirth and related medical conditions), sexual orientation, marital status, national origin, ancestry, age, medical condition, genetic information (including characteristics and testing), veteran status, physical or mental disability status or any other legally-protected status.