Fixed Assets and Lease Accountant

Sanitas Medical Centers; Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Sanitas Medical Centers in the United States seeks an experienced accounting professional to oversee fixed asset accounting across the group, including depreciation, CIP, and asset transfers, while ensuring accuracy under US GAAP.

The role also covers lease accounting under ASC 842, vendor master data management in Oracle Fusion, and providing audit support with documentation and reconciliations.

Qualifications

• Experience with fixed asset accounting and US GAAP.
• Knowledge of ASC 842 lease accounting.
• Experience managing vendor master data and audits.

Responsibilities

• Maintain fixed asset records by legal entity, asset category, location and other dimensions.
• Calculate and record monthly depreciation and amortization.
• Review depreciation calculations and investigate discrepancies.
• Manage lease accounting processes, calculate Right-of-Use assets and lease liabilities.
• Prepare schedules and documentation for audits and external reporting.
• Support budgeting and forecasting related to capital expenditures.

Skills

Fixed asset accounting

Lease accounting

Vendor master data

Audit support

Tools

Oracle Fusion

Job description

“Sanitas is a global healthcare organization expanding across the United States. Our services include primary care, urgent care, nutrition, lab, diagnostic, health care education and resources for our patients. We strive to attract professionals who believe in our mission, vision and are dedicated to the service of our patients and their families creating a memorable experience through compassion, respect, and kindness.”

Essential Job Functions

• Fixed Asset Accounting
• Manage the fixed asset accounting process across all companies within the Group.
• Maintain accurate and complete fixed asset records by legal entity, asset category, location, and other relevant dimensions.
• Review and process fixed asset additions, transfers, disposals, retirements, and other asset-related transactions.
• Ensure fixed assets are appropriately classified and recorded in accordance with US GAAP and Group accounting policies.
• Calculate and record monthly depreciation and amortization.
• Review depreciation calculations and investigate unusual movements or discrepancies.
• Monitor Construction in Progress (CIP) balances and coordinate with the appropriate teams to ensure completed projects are capitalized timely.
• Review assets under construction and follow up on outstanding balances.
• Process and document asset transfers between companies, departments, locations, or cost centers as applicable.
• Process asset disposals and ensure the related accumulated depreciation and gain or loss are appropriately recorded.
• Support the accounting assessment of asset impairments and write-offs.
• Maintain supporting schedules for fixed asset balances.
• Perform monthly reconciliation between the fixed asset subledger and the General Ledger.
• Investigate and resolve differences between the subledger and General Ledger.
• Support periodic physical verification of fixed assets when required.
• Maintain complete and audit-ready documentation for fixed asset activity.
• Support budgeting and forecasting activities related to capital expenditures when requested.
• Provide fixed asset information and analysis for management reporting.
• Follow up on outstanding reconciling items and ensure timely resolution.
• Provide explanations for significant fluctuations in fixed asset and lease accounts.
• Ensure all assigned close tasks are completed within the established close calendar.
• Lease Accounting – ASC 842
• Manage the lease accounting process across all companies within the Group.
• Maintain an accurate and complete lease portfolio.
• Review new lease agreements and amendments to identify leases and determine the appropriate accounting treatment.
• Review lease terms, commencement dates, payment schedules, renewal options, termination options, rent increases, and other relevant contractual terms.
• Ensure lease information is complete and accurately maintained in the lease accounting system or appropriate accounting schedules.
• Calculate and maintain Right-of-Use assets and lease liabilities.
• Prepare and record monthly lease accounting journal entries.
• Calculate lease expense, amortization, interest, and other required accounting components.
• Perform monthly reconciliation of lease balances to the General Ledger.
• Investigate and resolve differences between lease schedules and the General Ledger.
• Monitor changes to existing leases, including modifications, renewals, extensions, terminations, and changes in payment terms.
• Evaluate the accounting impact of lease modifications and other changes in accordance with ASC 842.
• Coordinate with Legal, Facilities, AP, and other departments to obtain complete and timely lease information.
• Maintain appropriate documentation supporting lease accounting conclusions and calculations.
• Prepare lease schedules and supporting documentation for monthly close and external audits.
• Support the Assistant Controllers with lease-related accounting analysis and reporting including IFRS calculations.
• Ensure consistent application of ASC 842 across all companies.
• Vendor Creation and Vendor Master Data
• Create new vendors in Oracle Fusion or the applicable ERP system.
• Manage the vendor creation process across all companies within the Group.
• Review vendor creation requests for completeness and accuracy.
• Ensure all required vendor information and supporting documentation are provided before a vendor is created.
• Validate vendor information in accordance with established Group procedures and internal controls.
• Ensure appropriate approvals are obtained before creating or modifying vendors.
• Ensure vendor changes follow established approval and documentation requirements.
• Support periodic reviews of the vendor master file.
• Support the cleanup and standardization of vendor master data across companies.
• Maintain appropriate documentation and audit trail for vendor creation and changes.
• Identify opportunities to improve and standardize vendor creation processes across the Group.
• Audit Support
• Prepare schedules and supporting documentation requested by external auditors.
• Respond to audit requests related to fixed assets, leases, and vendor master data.
• Provide supporting documentation for additions, disposals, leases, and other accounting transactions.
• Explain accounting processes and reconciliations to auditors.
• Research accounting questions and provide supporting documentation to the Assistant Controller or Controller.
• Ensure audit requests are completed accurately and within established deadlines.
• Assist with the implementation of audit recommendations and remediation actions.

Responsibilities May Include

• Support the Accounting team with administrative activities related to Finance and Accounting operations.
• Assist with data gathering and validation.
• Prepare information for management meetings and reporting.
• Maintain documentation and filing structures.
• Support the preparation of presentations, reports, and analysis when required.
• Assist other Accounting team during periods of high workload.
• Provide backup support for selected Accounting activities when needed.
• Support Finance projects and special initiatives.
• Participate in process documentation and SOP development.
• Perform other Accounting or Finance-related administrative activities as assigned.
• Special Projects

Special Projects

• ERP implementations and enhancements.
• New company integrations.
• Acquisitions and integration activities.
• Process standardization initiatives.
• Internal control improvements.
• Automation projects.
• Data quality and master data projects.
• Other special projects assigned by the Controller or Assistant Controllers.