Fit Up Manager, Project Management

Turner & Townsend; Menlo Park (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Turner & Townsend is seeking a Fit-Up Manager to plan, organize, and oversee workplace projects from initiation through completion, ensuring goals, scope, and FDOB delivery. You will lead cross-functional teams, coordinate with MAC and other partners, and manage tasks across CAFM, facilities operations, and vendors to deliver space solutions that meet client needs.

The role requires 6+ years in related fields, strong collaboration, and a focus on accurate floor plans and client engagement.

Qualifications

• 6+ years in workplace project management or related field.
• Spatial planning expertise with workplace strategy
• Financial analysis, budgeting, and cost management in projects and facilities operations.
• Strong collaboration with employees at all levels and external vendors.
• PM experience on Construction, Facilities, and MAC projects.
• Customer service excellence and strong communication skills.
• Interest in AI for data analysis, reporting, or coordination.
• Proficiency with Google Workspace and Sheets including formulas and data organization.

Responsibilities

• Lead cross-functional teams and run weekly meetings with onsite coordination across partners.
• Maintain comprehensive project files, updated test fits and schedules.
• Oversee project delivery from design to completion with minimal business disruption.
• Collaborate with MAC team and cross-functional partners throughout the lifecycle.
• Develop and manage detailed tasks for CAFM, Culinary, Facilities Ops, Furniture, Tech, Security, MAC, and vendors.
• Engage clients to identify and program new space needs (open offices, labs, conference rooms, refreshes).
• Ensure Archibus and floor plans (furniture layouts, building numbering) are current.
• Coordinate meeting spaces, confirm room names, signage, and on-site tech readiness for FDOB.
• Guide internal teams to complete fit-up tasks on schedule and support building operations opening week.
• Foster strong relationships internally and externally.
• Maintain onsite presence five days a week at Bay Area campus.

Skills

Spatial planning

Budgeting

Facilities management

Project coordination

Google Workspace

Archibus

CAFM familiarity

Collaborative skills

Customer service

AI data analysis interest

Tools

Archibus

CAFM tools

Google Sheets

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity to success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

The Fit-Up Manager is responsible for planning, organizing, and overseeing the execution of workplace projects from initiation through completion. The primary objective is to ensure projects meet their goals, remain within scope, and are delivered on schedule for First Day of Business (FDOB).

Key Responsibilities

• Lead Cross-Functional Teams: Facilitate project progress by leading weekly meetings and providing onsite coordination with partners across functions.
• Project Documentation: Maintain comprehensive project files, including updated test fits and schedules.
• Project Delivery Coordination: Oversee project delivery from design to completion, ensuring minimal disruption to business operations and employees.
• Stakeholder Partnership: Collaborate with the MAC team and other cross-functional partners throughout the project lifecycle.
• Fit-Up Planning: Develop and manage detailed tasks and schedules for teams including CAFM, Culinary, Facilities Operations, Furniture, Technology, Security, MAC, and external vendors.
• Client Engagement: Work directly with clients to identify and program new space needs, such as open office areas, technology, furniture requirements, specialty spaces (labs, conference rooms), refreshes, and reprogramming.
• Floor Plan Accuracy: Ensure that Archibus and floor plans—including furniture layouts and building numbering—are continuously updated and accurate.
• Meeting Space Coordination: Partner with the Planning Team to finalize meeting spaces, confirm approved room names, coordinate signage installation, and ensure technology is operational on FDOB.
• Team Leadership: Guide internal teams to complete fit-up tasks on schedule and provide support for building operations during opening week.
• Relationship Management: Foster strong, positive relationships both internally and externally.
• Onsite Presence: Assigned to Bay Area campus; maintain an onsite presence five days a week.

Qualifications

• Experience: 6+ years in workplace project management or related field
• Spatial and Workplace Strategy Expertise: Strong spatial planning skills with proven experience implementing workplace strategies and converting business requirements into functional space solutions.
• Financial Acumen: Experience with financial analysis, budgeting, and cost management in project and facilities operations.
• Collaboration Skills: Ability to build effective working relationships with employees at all levels and with external vendors.
• Project Management Experience: Demonstrated ability to manage Construction, Facilities, and MAC projects, including overseeing and directing project teams.
• Customer Service Excellence: Exceptional organizational, interpersonal, and communication skills with a customer service orientation.
• Interest in leveraging AI for data analysis, reporting, or project coordination
• Experience using AI tools for document drafting, data summarization, or process automation
• Openness to adopting AI-assisted workflows for planning, scheduling, or communication tasks
• Proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar, Drive)
• Strong working knowledge of Google Sheets, including formulas, pivot tables, and data organization
• Experience collaborating in real-time using Google Docs and shared Drives.

Additional Information

*On-site presence and requirements may change depending on our client's needs*

*SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e‑mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.