Fishers Center Events Coordinator

Ball State University; Indiana (PA); On-site; Full time

Job summary

Ball State University seeks a Fishers Center Events Coordinator to manage events at their facility. This role covers front desk responsibilities, provides technical support during events, and requires strong customer service and time management skills. Candidates should have an associate degree or relevant experience, and the position may require evening and weekend availability.

Qualifications

• One year of related experience required.
• Ability to work flexible hours, including evenings and weekends.

Responsibilities

• Provide front desk coverage, greet guests.
• Assist in managing events, setup rooms, and technology.
• Serve as Manager of Duty in the absence of management.

Skills

Strong communication skills

Customer service

Time management

Education

Associate degree or equivalent experience

Tools

MS Windows suite

Job description

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana.Learn More

Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More

Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More

Position Title

Position Title Fishers Center Events Coordinator

About this Opportunity

Lifetime Learning at Ball State University welcomes applications for Fishers Center Events Coordinator. The position is on site at our facility in Fishers, Indiana.

Salary Grade

Salary Grade 10

Wages Begin At 16.5

FLSA

FLSA Non-Exempt

Hrs/Week

Hrs/Week 40

Pre-Employment Screening

Pre-Employment Screening Requires successful completion of a background check.

Position Function

In coordination with other Fishers Center staff help manage events in the Fishers Center. The position will provide coverage at the Fishers Center including covering the front desk and during center events. The position will work a flexible schedule including occasional evenings and weekends to cover center events.

Associate degree OR two additional years of relevant experience, including customer service will be accepted in lieu of an associate’s degree.

One year of related experience.

Minimum Other

• Strong communication and customer service skills, time management.
• Willingness and ability to accommodate a flexible work schedule including some evenings and weekends, at times serving as backup in the absence of the Director and Manager to provide coverage for center events and activities.
• Proficiency with MS Windows suite

Authorization to work in the US

Authorization to work in the US Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience

Preferred Other

Position Title(s) Supervised

None.

EEO Statement

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Learn more about Ball State’s total compensation package by trying our Total Compensation Calculator

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:

There's more to discover IN Indiana! Visit the following link to learn more:

Department Information

Department Email or Phone Number

Department Email or Phone Number [e-mail]

Duties & Responsibilities

Ranking

Ranking 1

Job Duty

Provide coverage to the front desk area of the Fishers Center including greeting guests and directing them to the appropriate area.

Ranking

Ranking 2

Job Duty

Serve as a lead staff member for Fishers Center events providing center coverage during events and assisting clients as needed during events.

Ranking

Ranking 3

Job Duty

Support center events by setting up rooms and technology, setting up catering, assisting with center access (opening & closing duties), and ensure common areas and restrooms remain presentable (for example: remove small trash bags, replace paper towel rolls) while providing superior customer service to center guests.

Ranking

Ranking 4

Job Duty

Provide technical support for the center during events assisting guest with technology needs (TV monitors/Printers/Wi-Fi/Virtual Tools).

Ranking

Ranking 5

Job Duty

Serve as a Manager of Duty to provide coverage during events in the Director’s and Center Manager’s absence.

Ranking

Ranking 6

Job Duty

Provide administrative support for other members of the Fishers Center team.

Ranking

Ranking 7

Job Duty

Perform other related duties as assigned.

Ranking

Ranking 8

Job Duty

Maintain regular and predictable attendance.

Posting Number

Posting Number 202501624SF

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date 07/07/2025

Position End Date (if temporary)

Open Date

Open Date 06/10/2025

Close Date

Close Date 06/23/2025

Open Until Filled No

Special Instructions Summary

Information for Applications Requiring a Cover Letter

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.

Supplemental Questions

Required fields are indicated with an asterisk (*).