FISCAL TECHNICIAN II

City of Peoria, Illinois; Peoria (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a dedicated team in a vital role within the Public Works Department, where you will play a key part in managing fiscal activities and ensuring the smooth operation of purchasing and payroll processes. This position requires strong organizational and communication skills, along with proficiency in accounting procedures and Microsoft Office. You'll be responsible for preparing financial reports, managing inventory, and providing exceptional service to both internal and external customers. If you are detail-oriented and thrive in a dynamic environment, this opportunity offers a chance to contribute significantly to the City of Peoria's operations while enjoying the benefits of public service.

Qualifications

• 1-4 years of experience in fiscal activities and governmental purchasing.
• Proficiency in Microsoft Office and a minimum typing speed of 45wpm.

Responsibilities

• Manage departmental purchasing, payroll, and financial reporting.
• Assist in budget formulation and maintain accurate records.

Skills

Communication Skills

Organizational Skills

Accounting Procedures

Customer Service

Problem Solving

Education

One-year certificate from an accredited college or technical school

Tools

Calculator

Computer

General Office Equipment

Cash Register

Check Printer

Typewriter

Microsoft Office

Job description

CITY RESIDENCY REQUIRED

DEPARTMENT: PUBLIC WORKS DEPARTMENT

LOCATION: 3505 N. DRIES LANE

HOURS: 7:30 a.m. – 4:30 p.m. – Monday through Friday

Performs work of moderate to complex difficulty in performing fiscal activities in the Public Work Department including departmental purchasing via processing and tracking of requisitions and purchase orders; process payroll timesheets and submit to the Payroll Department; reconciles accounts to appropriate reports; processes financial reports; prepares and processes billing invoices; may perform a variety of fiscal duties in support of the department management.

EMPLOYEE’S MUST RESIDE WITHIN THE CITY OF PEORIA. AN EMPLOYEE’S UNAUTHORIZED RESIDENCY OUTSIDE THE CITY OF PEORIA SHALL BE GROUNDS FOR IMMEDIATE TERMINATION.

ESSENTIAL JOB FUNCTIONS:

1. Reviews requisitions, prepares bid specifications and purchases supplies, materials, and equipment for the department; works with vendors, follows prescribed purchasing procedures, tracks all purchases for proper budget management, buying contract items from established contracts, expedites purchases requiring emergency handling, and maintains appropriate inventory levels.
2. Develops and maintains computerized system for purchasing, inventory, replacement, maintenance, and repair costs for management.
3. Manages, coordinates and processes departmental payroll to include: calculates, prepares, obtains approval, and sends to payroll division; maintains and updates sick leave and vacation records and personnel files; composes payroll-related correspondence, meets all required deadlines, resolves problems related to payroll issues.
4. Coordinates distribution and management of payroll checks for all personnel.
5. Reviews wages computed and corrects errors to ensure accuracy of payroll; submits to payroll.
6. Serves as liaison between department and other departmental staff persons; answers questions in area of responsibility.
7. Trains other employees in area of responsibility as appropriate.
8. Assists in the formulation of the budget including, advises on choices, types, calculates, and coordinates completion. Maintains budget records throughout year, balances and reconciles budget, and prepares quarterly financial reports.
9. Works with financial section to reconcile discrepancies; prepares vouchers for payment to contractors, service providers and others.
10. Creates and designs plans and specifications, using all available sources of background information, for a project or program to meet the needs of the organization.
11. Posts debits, credits, transfers, and adjustments to financial and payroll accounts.
12. Reconciles accounts to appropriate reports and balances accounts.
13. Answers phone and responds to inquiries regarding policies and practices relating to the service provided.
14. Enters and retrieves a variety of technical accounting and/or financial information into a computer in order to update records, process transactions and respond to requests for information.
15. Deals with the general public answering questions, providing information and assistance over the telephone and in person.
16. Maintains reports necessary to ensure proper internal control and to satisfy information needs.
17. Prepares detailed financial reports in order to monitor, evaluate, and report on financial activity.
18. Assures compliance with all applicable government reporting requirements in area of responsibility.
19. Processes invoices for goods and services purchased to ensure that bills are paid timely and accurately; enters information into computer systems, and assures proper payment of invoices; disburses checks to appropriate department for handling.
20. Maintains and prepares a variety of detailed statistical reports.
21. Processes and tracks documents in order to ensure the appropriate completion of transactions.
22. Creates filing systems for financial area of responsibility.
23. Maintains complex and confidential files, reports, and documentation.
24. Performs general clerical and administrative duties in support of department management and operations, including: preparing correspondence, letters, memos, forms and reports, filing and light maintenance of office equipment.
25. Composes correspondence and drafts procedure manuals.
26. Conducts over-the-counter transactions and collects money from the public in payment for fines, parking tickets, real estate taxes, as well as other miscellaneous goods and services provided by the City.
27. Accounts for and balances daily receipts; prepares and makes bank deposits.
28. Collects and processes mail and payments.
29. Maintains petty cash funds to include; reimburses cash for receipts following proper procedures, reconciles all cash and receipt slips, submits to Finance department for reimbursement, maintains petty cash journal spreadsheet, maintains petty cash records for retention period of five years, and submits to audits conducted by the Finance department.
30. May serve as backup for other positions within the department.
31. Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

• Calculator
• Computer
• General Office Equipment
• Cash Register
• Check Printer
• Typewriter

One-year certificate from an accredited college or technical school; three to four years of progressively responsible related experience; a minimum typing speed of 45wpm required. Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job considered. Proficiency in Microsoft Office products required. A Microsoft Excel test will be required.

Knowledge of the principles and practices of governmental purchasing, payroll processing, financial reporting, inventory control, basic accounting concepts; and records management techniques. Skill in communicating clearly and effectively with customers (both internal and external), orally and in writing, using tact, discretion, initiative and independent judgment within established guidelines; applying accounting procedures to financial operations; researching, compiling, and summarizing a variety of informational and statistical data and materials; organizing work, setting priorities, meeting critical deadlines, and completion of assignments with minimal direction.