Fiscal Technician I

Northwest Educational Service District; Anacortes (WA); On-site; USD 52,000 - 68,000; Full time

Job summary

Northwest Educational Service District is seeking a Fiscal Technician I – Accounts Receivable to manage centralized invoicing and related transactions. The role supports collection efforts, maintains AR records, and assists with budget and reporting tasks as assigned.

The position requires attention to detail, understanding of AR processes, and the ability to work with internal staff and customers to ensure timely and accurate invoicing in accordance with established procedures.

Qualifications

• Knowledge of accounting fundamentals and accounts receivable processes.
• Two years of progressively responsible accounting/AR experience preferred.
• Ability to use agency systems and MS Office for financial work.

Responsibilities

• Prepare, review, and process accounts receivable invoices for NWESD programs and customers.
• Maintain customer/payor information and AR data in the accounting system.
• Support warrant processing, purchase orders, and travel documents as assigned.
• Reconcile AR activity, aging, and supporting records; resolve discrepancies.

Skills

Accounting fundamentals

Attention to detail

Customer service

Education

Associate degree in accounting

High school diploma or equivalent

Tools

Accounting software

Microsoft Office

Job description

The Fiscal Technician I – Accounts Receivable is responsible for centralized accounts receivable invoicing and related fiscal transaction processing for the NWESD. The position prepares, reviews, tracks, distributes, and reconciles customer invoices; maintains customer/payor and invoice information in the accounting system; supports collection and customer service activities; prepares fiscal documents and reports; and assists with other accounting, budget, year-end, purchasing, travel, and warrant processes as assigned. The position works closely with Fiscal staff, agency programs, school districts, and other customers to ensure transactions are accurate, timely, appropriately documented, and consistent with established fiscal procedures.

Essential Functions:

Duties listed are intended to provide a summary of the major duties and responsibilities of this position. Employee(s) may not perform all duties listed and may be required to perform additional duties not listed, but within the general scope of the position.

• Prepare, review, and process accounts receivable invoices for NWESD programs and customers, including centralized invoicing for assigned agency and cooperative services.
• Maintain customer/payor information and related accounts receivable data in the agency accounting system; research and resolve routine invoice or payor issues.
• Receive completed contracts and interlocal agreements applicable to billing; maintain fiscal tracking records and post or route documents to designated agency resources in accordance with established procedures.
• Support warrant processing activities as assigned, including printing warrants, preparing remittance materials, preparing release documentation, and routing approved warrant information.
• Prepare and process Fiscal Department purchase orders and fiscal travel documents in accordance with established procedures.
• Prepare fiscal documents for Board processes as assigned, which may include accounts payable contract lists, release-of-warrant documentation, and related supporting materials.
• Reconcile accounts receivable activity and maintain invoice tracking, aging, and supporting records; research discrepancies and coordinate corrective action within established procedures.
• Work with internal staff, member districts, and other customers to answer invoice questions, provide supporting documentation, and support timely collection of receivables.
• Assist Fiscal staff in preparation and review of department budgets, annual budget materials, year-end activities, and other fiscal processes as assigned.
  Support Fiscal Department continuous improvement efforts by identifying process issues, maintaining clear procedures, and assisting with implementation of improved workflows and systems.
• Prepare and maintain accounts receivable forms, templates, trackers, desk procedures, and other process documentation needed to support accurate and efficient fiscal operations.
• Verify proper approval and enter journal vouchers, budget revisions, or other accounting transactions in the accounting system as assigned and within established internal controls.
• Perform or assist with assigned reconciliations; research accounting transactions; compile data; and prepare fiscal reports.
• Assist with unclaimed property reconciliation and reporting activities as assigned.
• Maintain fiscal records in accordance with records-retention requirements and support department records-retention and shredding processes.
• Maintain designated Fiscal Department website, SharePoint, or other shared-resource content related to fiscal forms, contracts/interlocals, instructions, and resources.
• As an ancillary duty, schedule and coordinate Fiscal Department meetings; prepare agendas and supporting materials; and record or prepare meeting minutes as assigned.
• As an ancillary duty, assist with Fiscal Department events and meeting setup; order and maintain department supplies; and prepare and distribute annual or periodic surveys as assigned.
• Provide technical assistance and responsive customer service to NWESD staff, school districts, and other customers regarding assigned accounts receivable and fiscal processes.
• When needed, assist other Fiscal staff as time allows and as assigned, including accounting, accounts payable, accounts receivable, budget, reporting, and year-end functions within the general scope of the position.

• Knowledge of accounting fundamentals and accounts receivable processes.
• Knowledge of pertinent laws, rules, regulations, policies, procedures, and internal controls related to the fiscal operation of a public agency in the State of Washington.
• Ability to learn and effectively use agency systems for accounting, document management, electronic signatures, shared resources, and related fiscal workflows.
• Ability to work independently, use effective judgment, and follow established fiscal controls and approval processes.
• Ability to use accounting software and Microsoft Office applications, including spreadsheet tools, to enter, research, reconcile, summarize, and report financial information.
• Strong organizational and record-keeping skills with the ability to prioritize work and meet recurring deadlines.
• Ability to research transactions, identify discrepancies, resolve routine to moderately complex fiscal issues, and appropriately elevate issues requiring higher-level review.
• Ability to prepare accurate, clear, and concise financial documents, reports, correspondence, forms, and process documentation.
• Ability to use tact, discretion, and courtesy when responding to customers, providing fiscal guidance, and handling confidential information.
• Ability to work with a high degree of accuracy and attention to detail.
• Ability to communicate effectively in both oral and written formats and provide clear explanations of fiscal procedures.
• Ability to establish and maintain effective working relationships with individuals within and outside of the NWESD.
• Ability to adapt to changing systems, workflows, deadlines, and department priorities while maintaining continuity of fiscal operations.

High school graduate or equivalent. Associate’s degree preferred, with two years of progressively responsible accounting, accounts receivable, cash receipting, bookkeeping, or related fiscal experience. An equivalent combination of education and experience may be substituted which provides the skills, knowledge, and abilities to perform the essential functions of the position. WSP/FBI criminal history background clearance required.