Fiscal Specialist 1 (FS1) - Seattle

State of Washington; Seattle, Washington (WA, District of Columbia); Remote; USD 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a detail-oriented Fiscal Specialist 1 to join their team in Seattle. This role involves processing payroll, conducting audits, and ensuring compliance with fiscal regulations. You will work closely with the Regional Operations Manager to maintain accurate records and provide administrative support. Ideal candidates will have a strong background in fiscal record keeping and experience with HRMS systems. This position offers the opportunity to contribute to a mission-driven organization focused on the well-being of children and families in Washington state.

Qualifications

• 3 years of fiscal record keeping experience required.
• Knowledge of HRMS or similar systems is a plus.

Responsibilities

• Process payroll time and attendance for all DCYF staff.
• Conduct audits and reconciliations of payroll records.

Skills

Fiscal Record Keeping

Human Resource Management System (HRMS)

Data Analysis

Accounting Practices

Problem Solving

Education

Equivalent education and experience

Three years fiscal record keeping experience

Tools

Leave Tracker

Job description

Our vision is to ensure that Washington state's children and youth grow up safe and health-thriving physically, emotionally and academically, nurtured by family and community.

Job Title

Fiscal Specialist 1 (FS1)

Location

Seattle, WA - Remote

Closes

Wednesday, May 14th, 2025

Salary

$3,477.00 - $4,632.00 Monthly.
The indicated salary does not include a 3% general wage increase effective July 1st, 2025.

The Opportunity

We need your fiscal experience on our Regional Operations Center (ROC) team in Downtown Seattle to assist with administering, processing, and record-keeping involved with payroll time and attendance. As a Fiscal Specialist 1, you will process fiscal calculations, reconciliations, audits, and entries of time and attendance information for all DCYF staff in Regions 3 & 4. This position requires extensive knowledge of CBAs, DCYF, and Administrative policies and Procedures, review of time and attendance program implementations, and participation in the development of DCYF Payroll Time and Attendance policy and procedures.

Some of what you will do

1. Process bi-monthly time, leave, and attendance, entering all time from the statewide Leave Tracker and Human Resource Management System (HRMS) payroll system.
2. Conduct audits, analysis, and reconciliation of payroll and attendance records.
3. Provide support with Field Offices and DCYF Payroll office for time and attendance issues.
4. Conduct compliance reviews, exercising independent judgment to verify and apply rules and regulations.
5. Provide consultation and technical assistance to managers, supervisors, and employees on the use and processing of leave, including Leave Tracker.
6. Work with managers to problem solve time and attendance source document issues and to take corrective action when necessary.

Required Qualifications

• Equivalent education and experience totaling three (3) years.

OR

• Three (3) years fiscal record keeping experience that may include Human Resource Management System (HRMS) or Leave Tracker systems experience.

Additional Qualifications

• Knowledge of Human Resource Management System or Leave Tracker or similar.
• Knowledge of basic accounting practices and the ability to apply practical accounting techniques.
• Ability to use data and information in a clear and rational thought process to assess and understand issues, evaluate options, and form accurate conclusions.
• Ability to process large quantities of fiscal data with consistency, accuracy, and efficiency.
• Ability to prioritize and be flexible to meet payment and report deadlines.
• Ability to optimize limited resources and support the organizational goals.
• Understand and maintain confidentiality.

How do I apply?

In addition to completing the online application, applicants must attach the following documents to their profile to be considered for this position:

• Letter of interest describing how you meet the specific qualifications for this position.
• Current resume detailing experience and education.

Supplemental Information

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

This position requires a minimum of at least two years driving experience and a valid driver's license.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at [e-mail]. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at [phone] or email [e-mail].

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at [phone].

2025-03087