Fiscal Specialist

Community Action Partnership; Lancaster, Northern (Lancaster County, KY); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Community Action Partnership of Lancaster County in Lancaster, PA, is seeking a Fiscal Specialist to provide timely financial information for CAP funders and internal decision-makers. This full-time role reports to the Director of Grants Management and requires attention to detail and strong collaboration across departments.

The position involves budgeting, reporting, and compliance responsibilities, including backup documentation for audits, with a focus on accuracy and timely delivery.

Qualifications

• Associate degree or higher in Accounting, Business, Administration, or related field; or 3+ years of equivalent experience.
• Ability to communicate effectively with funders, leaders, and staff; maintain security of sensitive data.
• Satisfactory background clearances for Child Abuse, FBI, and PA Criminal checks.
• Experience budgeting for nonprofit or business organizations and reporting accuracy.

Responsibilities

• Date management and reporting using accounting software; accurate, timely reports for funders and leaders.
• Generate budget-to-actual projections to guide program decisions and budgeting processes.
• Support annual internal budgets and prepare specific grant budgets and applications.
• Ensure compliance; generate backup docs for auditors and funders; communicate requirements.

Skills

Microsoft Office

Budgeting

Data reporting

Deadline management

Teamwork

Communication

Data security

Regulatory compliance

Ownership

Background checks

Education

Associate degree or higher in Accounting, Business, Administration, or related field

Tools

Microsoft Teams

Spreadsheets

Databases

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fiscal Specialist

Full Time Lancaster, PA, US

Salary Range: $22.00 To $25.00 Hourly

Job Description

Position Title: Fiscal Specialist

FLSA Status: Non-Exempt Employment Status: Full-Time

Program/Department: Finance/Administration

Location: 601 S. Queen St., Lancaster

Reports to: Director of Grants Management

Number Supervised: 0

Job Summary:

Provide timely, accurate financial information to CAP funders and internal decision-makers.

Duties/Responsibilities:

Date management and reporting:

• Utilization of accounting software to prepare timely, accurate, and meaningful financial reports to program leaders and funders;
• Research and successful resolution of issues regarding budgeting, expenses, and revenues;
• Accurate and consistent data entry in financial software systems to support reporting and invoicing.

Budgeting and projection

• Generation of budget-to-actual projections to guide program leaders in decision-making;
• Support of annual internal budget process and development of specific grant budgets and applications;
• Interpretation of financial details and data to guide recommendations to programs.

Compliance

• Generate backup documentation at the request of funders, program reviewers, and external auditors;
• Understand, review, and communicate funding requirements to programs
• Commit to ongoing professional development in financial regulations, grant guidance, and compliance.

Other

• Contribute to a positive and collaborative team culture
• Other duties as assigned

Required Skills/Abilities:

• Proficient use of Microsoft Office Suite products, Microsoft Teams experience
• Budgeting experience for business or nonprofit organizations
• Experience with databases, spreadsheets, and report generation
• Capable of accomplishing work under multiple deadlines while maintaining focus and accuracy;
• Productive in independent work and a team environment;
• Able to communicate effectively with coworkers, organizational leaders, and funding representatives;
• Attentive to secure handling of sensitive information and data;
• Commitment to detail, processes, and compliance;
• Willingness to seek clarity and take ownership of tasks.
• Satisfactory Child Abuse, FBI, and PA Criminal Background clearances

Education and Experience:

Associate degree or higher in Accounting, Business, Administration , or a related field, or at least three years of equivalent experience .

Work Environment and Physical Requirements:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

• Normally a typical office environment with minimum exposure to excessive noise or adverse environmental issues
• Use of arms, hands and fingers to use keyboard and mouse, handle documents and reach for files.
• Ability to talk and hear, use of phone, sit for long periods of time
• Occasionally lift and move objects weighing up to 25 pounds
• Minimal travel- up to 10%

Statement of Commitment to Accountability

Community Action Partnership of Lancaster County is committed to providing and maintaining a culture of accountability at every site, every day, and in every word, action, and program delivered by each employee.

Equal Employment Opportunity

CAP provides equal employment opportunities to all qualified individuals without regard to race, gender, disability, ethnicity, religion, sexual orientation, national origin, age, citizenship, veteran status or genetic information.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties and responsibilities either unaided or with reasonable accommodation. The agency shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

As an employer, CAP complies with the Pregnancy Workers Fairness Act (PWFA)and follows the applicable procedures ensuring employees are provided with the rights, protections, and reasonable accommodation required by law.

Monday-Friday, business hours. Individual shift hours are set based on department need.
37.5 per week.