Fiscal Services – Deputy Director

Commonwealth of Massachusetts

Framingham (MA)

Hybrid

USD 88,000 - 135,000

Full time

5 days ago

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Benefits offered by this job

Hybrid work schedule

Job summary

Commonwealth of Massachusetts seeks a Deputy Director of Fiscal Services in Massachusetts for the Department of State Police. The role oversees financial management, purchasing, and accounts payable, and directs staff accountants while maintaining internal controls and compliance.

Responsibilities include budget forecasting, policy development, and preparation of annual spending plans. Knowledge of CIW, Mosaic, and Microsoft products is essential, with a focus on producing accurate financial

Qualifications

Five years of financial management experience or related fields.
Experience budgeting, accounting, and financial reporting.
Supervisory or managerial experience in a public agency.
Ability to develop policies and procedures for financial operations.
Familiarity with procurement, contracts and AP processes.

Responsibilities

Review financial reports and data to inform decisions.
Oversee purchasing and accounts payable activities and controls.
Prepare unit and program budget requests for the annual plan.
Supervise staff Accountants and provide fiscal guidance.
Ensure compliance with state laws, regulations and records retention.
Forecast expenditures and identify spending trends.
Provide reports to the Director of Finance and Fiscal Services.
Utilize CIW, Mosaic, and Microsoft tools for operations.

Skills

Financial management

Budgeting

Accounting

Supervisory experience

Policy development

Education

Bachelor's degree related field

Graduate degree related field

Doctorate degree related field

Tools

CIW

Mosaic

Microsoft Office

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Fiscal Services – Deputy Director (260005TQ)

Job Description

Fiscal Services – Deputy Director - (260005TQ)

Description

The Department of State Police is seeking a Deputy Director of Fiscal Services. The primary purpose of this position is to ensure effective financial management for the Department. The Deputy Director will assist with directing and monitoring purchasing and accounts payable activities by developing and implementing policies, procedures, and priorities consistent with the policies of the Department, Operational Services Division, Office of the Comptroller, and applicable state finance laws and regulations.

Duties will include but are not limited to:

Review and analyze financial reports, documents, and statistical data.
Evaluate program standards and service agreements.
Provide reconciliations and budgetary forecasts and confers with agency staff about purchasing needs to prepare unit and program budget requests and recommendations for inclusion in the agency’s annual spending plan. Oversees the purchasing and accounts payable activities of agency personnel to monitor use of allocated funds and control for adherence to established guidelines, rules, internal controls, and standards for financial reporting.
Be the direct supervisor of staff Accountants who handle financial transactions and related duties.
Provide fiscal guidance and training to the Department workflow staff who engage in financial activities for the agency.
Responsible for financial recordkeeping and retaining business process documentation in conformance with the Statewide Records Retention Schedule.This responsibility includes a comprehensive understanding of accounts payable, contracts, and other procurement-related documents that codify the terms and conditions of financial agreements between the Department and its vendors, contractors, and providers of commodities & services.
Reconcile and forecast expenditures identifying spending trends.
Provide the Director of Finance and the Director of Fiscal Services with reports and documentation of operations as needed for fiscal management, accounting, and reporting purposes.
Utilize Commonwealth Information Warehouse (CIW), Massachusetts Accounting System (Mosaic) and Microsoft products.
Manage and supervise the Fiscal Services staff by planning and assigning routine and project-based work.

Manage and supervise the Fiscal Services staff responsibilities (continued):

Exercising quality control over staff work product;
Evaluating job performance;
Monitoring staff attendance and approving weekly time reporting;
Coordinating work schedules to maintain adequate staffing for uninterrupted workflow and unit coverage;
Addressing employee conduct and actions with progressive discipline as appropriate;
Assisting direct reporting staff as necessary to meet management’s obligation to sustain a safe, equitable, productive workplace per the applicable collective bargaining agreement(s) and state laws, regulations and policies and developing and implementing relevant and effective interventions such as internal control plans and guidelines;
Developing and delivering on-the-job training as needed to properly educate all agency employees about approved financial processes.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.
IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title : Fiscal Officer V

Primary Location

United States-Massachusetts-Framingham-470 Worcester Road

Job

Accounting and Finance

Agency

Department of State Police

Schedule

Full-time

Shift

Day

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