Fiscal Operations Specialist

Salt Lake County; West Jordan (UT); On-site; USD 52,000 - 75,000; Full time

Job summary

Salt Lake County is seeking a detail-oriented fiscal and administrative support professional to handle purchasing, accounts payable/receivable, payroll, and budget management duties. The role involves coordinating with vendors, processing payments, and maintaining financial records.

You will assist in payroll procedures, benefits enrollment, and may serve as a hiring manager, supporting division budgets and fiscal program development. Work requires accuracy and adherence to county policies.

Qualifications

• Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties or an equivalent combination of related education and experience.
• Must pass a background check through fingerprinting and enrollment in RAP Back per County HR policy.

Responsibilities

• Performs purchasing functions: process purchase requests, verify invoices, process payments to vendors, maintain documentation, assist staff with purchasing.
• Close monthly expenditures, review petty cash, conduct annual asset audits.
• Coordinate purchasing details with vendors and monitor contracts and payments for compliance; authorize payments.
• Assist with payroll processing, answer questions, provide training and assistance to staff in payroll procedures and check distribution; assist with benefits enrollment; may act as hiring manager.
• Assist Fiscal Manager and staff in preparing Division budgets and fiscal program development plans.
• Maintain fiscal and payroll records; perform backup accounting functions.
• Perform division-wide purchase card reconciliations and postings; prepare Journal Voucher adjustments; ensure compliance with policies.
• Review and submit bid paperwork; track purchases through to completion and payment.
• Process purchase requisitions, obtain small-cost PO numbers, process bid information, forward invoices to Auditor for payment.
• Maintain special accounts such as subscriptions, publications, merchandise receipts, pricing, travel, and education; ensure proper documentation and adherence to fee structure.
• Provide training for cash handling, conduct internal audits on cash handling procedures; supervise temporary employees.

Skills

County fiscal procedures

Purchasing

Budget procedures

Payroll processes

General accounting

Data collection techniques

Contract administration

Budget preparation

Spreadsheet software

Communication skills

Job description

Salt Lake County is seeking a detail-oriented fiscal and administrative support professional to handle purchasing, accounts payable/receivable, payroll, and budget management duties. The role involves coordinating with vendors, processing payments, and maintaining financial records.

You will assist in payroll procedures, benefits enrollment, and may serve as a hiring manager, supporting division budgets and fiscal program development. Work requires accuracy and adherence to county policies.