Fiscal Manager - Mayor's Office of Education

SmartRecruiters, Inc.; Philadelphia (Philadelphia County); Hybrid; USD 80,000 - 95,000; Full time

Job summary

The City of Philadelphia is seeking a Fiscal Manager for the Mayor’s Office of Education to oversee fiscal operations, budget development, financial reporting, and expenditure tracking. This role collaborates with the operations manager to support payroll and timely vendor payments.

The incumbent will prepare operating and target budgets, monitor program expenditures, and ensure contract compliance while working with DHS and program staff. A strong accounting background is essential.

Qualifications

• Bachelor’s degree in accounting, finance or business administration or equivalent.
• Three years’ experience in budget, accounting or auditing at governmental agency or non-profit.
• Flexibility in qualifications and diverse experiences are welcomed.

Responsibilities

• Manage fiscal operations including budget development, financial reporting, and expenditure tracking.
• Assist with the department Operating Budget and Target Budget.
• Prepare monthly expenditure reports for MOE programs (Extended Day/Extended Year, Community Schools, Adult Education and Foster Grandparents).
• Payroll preparation and backup for other staff as needed.
• Ensure timely payment of invoices and support contract monitoring.

Skills

Strong communication

Problem solving

Organization

Attention to detail

Maintain financial records

Education

Bachelor’s degree in accounting, finance or business administration

Tools

Microsoft Office

FAMIS

ACIS

Job description

Fiscal Manager - Mayor's Office of Education

• Full-time
• Compensation: USD 80,000 - USD 95,000 - yearly

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact- The work you do here matters to millions.
• Growth- Philadelphia is growing, why not grow with it?
• Diversity & Inclusion- Find a career in a place where everyone belongs.
• Benefits- We care about your well-being.

Agency Description

The Mayor’s Office of Education brings a unified vision and organizing strategy to advance Mayor Parker’s vision of a world-class system of education for Philadelphians of all ages and socioeconomic backgrounds.

MOE develops policies and programs, implements mayoral initiatives, and facilitates collaboration across city departments and education institutions to support success for Philadelphia learners from kindergarten through adulthood. Focus areas include

K-12 education, career readiness and workforce development, post-secondary and adult education. MOE advocates for policies that enhance learning opportunities and works to secure funding for educational programs.

Position Summary

The Fiscal Manager is responsible for the fiscal operations of the Mayor’s Office of Education, including budget development, financial reporting, and expenditure tracking. This position works with the operations manager to support payroll, timely vendor payments and procurement. The Fiscal Manager reports to the Deputy Chief Education Officer.

Assist with the preparation of the department’s Operating Budget and Target Budget

Work with programs to develop spending plans for the fiscal year

Manage tracking and reporting of program performance measures

Expenditure Tracking and Reporting

Prepare monthly expenditure reports for all programs within the Mayor’s Office of Education, (Extended Day/Extended Year, Community Schools, Adult Education and Foster Grandparents Program).

Monitor expenditures for all programs and provide feedback on spending plans.

Petty cash reconciliation.

Payroll preparation

Prepare monthly payroll for Foster Grandparents Programs and serve as backup for other staff as needed.

Ensure timely payment of invoices

Work with operations manager to review invoices and submit payments for processing.

Contract monitoring

Work with program staff and DHS contract division to support contract compliance and ensure payments are submitted timely.

RFPs and procurement of services

Assist in development of RFPs, RFQs and small order procurements for consulting services and professional development.

Other Duties as Assigned

Required Competencies, Knowledge, Skills, and Abilities

Knowledge:

Accounting principles and practices

Microsoft Office Software

Exceptional Excel Skills

Familiarity with city systems (FAMIS and ACIS) recommended but not required

Skills:

Strong communication and problem solving

Strong organization skills and attention to detail

Abilities
Maintain accurate and complete financial records

Analyze and comprehend organizational and procedural problems and make recommendations

Create efficient financial processes and procedures

Establish and maintain effective working relationships with department staff.

Preferred Education and Experience

Bachelor’s degree in accounting, finance or business administration or comparable coursework.

Three years’ experience in budget, accounting or auditing at governmental agency or non-profit.

We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.

Salary Range: $80,000 - $95,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [e-mail].