Fiscal Manager - Mayor's Office of Education

Xapply; Philadelphia (Philadelphia County); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Transportation benefits

Parental leave

Health coverage

Wellness program

Paid vacation & holidays

Retirement savings options

Public loan forgiveness program

Tuition discounts

Job summary

The City of Philadelphia’s Mayor’s Office of Education is seeking a Fiscal Manager to oversee the department’s budget development, financial reporting, and expenditure tracking. You will work with the operations manager to support payroll, vendor payments, and procurement.

The Fiscal Manager reports to the Deputy Chief Education Officer. Qualifications include a Bachelor’s degree in accounting/finance or related field and at least three years in budget or accounting for a governmental or

Qualifications

• Bachelor’s degree in accounting, finance or business administration or comparable coursework.
• Three years’ experience in budget, accounting or auditing at governmental agency or non-profit.
• Strong knowledge of accounting principles and proficient Excel skills.

Responsibilities

• Budget development: assist with department operating and target budgets.
• Expenditure tracking: prepare monthly expenditure reports for programs.
• Payroll preparation: monthly payroll for Foster Grandparents programs and backup for others.
• Ensure timely payment of invoices: review invoices and submit payments.
• Contract monitoring: support contract compliance and timely payments.
• RFPs and procurement of services: assist in development of RFPs, RFQs and small procurements.

Skills

Strong communication

Problem solving

Organization

Attention to detail

Education

Bachelor’s degree in accounting/finance/business

Three years’ governmental/non-profit budget experience

Tools

Microsoft Office Software

Excel

FAMIS

ACIS

Job description

Description:

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact- The work you do here matters to millions.
• Growth- Philadelphia is growing, why not grow with it?
• Diversity & Inclusion- Find a career in a place where everyone belongs.
• Benefits- We care about your well-being.

Agency Description

The Mayor’s Office of Education brings a unified vision and organizing strategy to advance Mayor Parker’s vision of a world-class system of education for Philadelphians of all ages and socioeconomic backgrounds.

MOE develops policies and programs, implements mayoral initiatives, and facilitates collaboration across city departments and education institutions to support success for Philadelphia learners from kindergarten through adulthood. Focus areas include

K-12 education, career readiness and workforce development, post-secondary and adult education. MOE advocates for policies that enhance learning opportunities and works to secure funding for educational programs.

Position Summary

The Fiscal Manager is responsible for the fiscal operations of the Mayor’s Office of Education, including budget development, financial reporting, and expenditure tracking. This position works with the operations manager to support payroll, timely vendor payments and procurement. The Fiscal Manager reports to the Deputy Chief Education Officer.

Budget development

• Assist with the preparation of the department’s Operating Budget and Target Budget

• Work with programs to develop spending plans for the fiscal year

• Prepare department’s quarterly budget updates

• Manage tracking and reporting of program performance measures

Expenditure Tracking and Reporting

• Prepare monthly expenditure reports for all programs within the Mayor’s Office of Education, (Extended Day/Extended Year, Community Schools, Adult Education and Foster Grandparents Program).

• Monitor expenditures for all programs and provide feedback on spending plans.

• Petty cash reconciliation.

Payroll preparation

• Prepare monthly payroll for Foster Grandparents Programs and serve as backup for other staff as needed.

Ensure timely payment of invoices

• Work with operations manager to review invoices and submit payments for processing.

Contract monitoring

• Work with program staff and DHS contract division to support contract compliance and ensure payments are submitted timely.

RFPs and procurement of services

• Assist in development of RFPs, RFQs and small order procurements for consulting services and professional development.

Other Duties as Assigned

Required Competencies, Knowledge, Skills, and Abilities

Knowledge:

• Accounting principles and practices
• Microsoft Office Software
• Exceptional Excel Skills
• Familiarity with city systems (FAMIS and ACIS) recommended but not required

Skills:

• Strong communication and problem solving
• Strong organization skills and attention to detail

Abilities

• Maintain accurate and complete financial records
• Analyze and comprehend organizational and procedural problems and make recommendations
• Create efficient financial processes and procedures
• Establish and maintain effective working relationships with department staff.

Preferred Education and Experience

• Bachelor’s degree in accounting, finance or business administration or comparable coursework.
• Three years’ experience in budget, accounting or auditing at governmental agency or non-profit.

We value diverse experiences and are open to flexible qualifications. If you’re passionate about this role and meet some of the key criteria, we encourage you to apply.

Salary Range: $80,000 - $95,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [e-mail].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx