FISCAL MANAGEMENT/PROPERTY CLERK

The-City-of-Miramar,-Fl; Florida; On-site; USD 43,000 - 63,000; Full time

Job summary

The City of Miramar is seeking a FISACL Management/Property Clerk to support the department by purchasing equipment, processing invoices, and maintaining budget and inventory records. The role reports to the Budget/Fiscal Management Supervisor and requires attention to detail and strong clerical skills.

Responsibilities include maintaining supply rooms, processing requisitions, and assisting with detail billing and accounts receivable.

Qualifications

• High school diploma or GED with at least 3 years of related clerical or procurement experience.
• Strong organizational, computational and computer skills.
• Must possess a valid Florida driver's license.

Responsibilities

• Procures equipment, supplies and services and maintains inventory records.
• Processes invoices for payment and tracks budget funds and expenditures.
• Maintains budget records and quarterly reports for detail billing and requisitions.
• Operates a vehicle and supports the maintenance of equipment and supplies.
• Interacts with supervisors, staff and the public while following policies.

Skills

Organizational skills

Computational skills

Computer skills

Communication skills

Adaptability

Education

High school diploma or GED

Tools

Microsoft Office

Job description

FISACL MANAGEMENT/PROPERTY CLERK: $42,636.95-$63,111.56 (G10)

Bargaining Group: Union Represented (GAME)/Civil Service

FLSA Status: Non-Exempt

Under occasional supervision, procures equipment, supplies and services necessary for the efficient functioning of the department; maintains and issues supplies and equipment. Processes bills for payment and records all expenditures; maintains budget records and inventory lists. Performs related bookkeeping and clerical work as required. Reports to the Budget/Fiscal Management Supervisor.

• Processes requisitions, receives, and issues equipment, uniforms, and supplies; obtains quotes for items and selects the best possible products at the best possible price.
• Maintains neat and orderly supply room; maintains accurate and up-to-date inventory records.
• Collects uniforms and equipment from out-going personnel.
• Processes uniform/equipment vouchers for current and on-coming personnel.
• Processes invoices for payment; maintains records of all expenditures and tracks available budget funds available for purchases.
• Processes the off-duty details. Sets up the new detail accounts, assists with the application process, generates weekly detail postings in the Detail software. Performs billing and accounts receivable for all details.
• Prepares quarterly reports for detail billing, receivables, requisitions, and purchase orders.
• Performs general clerical work as required, including but not limited to answering the telephone, typing reports and correspondence, establishing, and maintaining files, entering computer data, copying, and filing documents, etc.
• Receives, reviews, prepares and/or processes a variety of documents, including billing invoices, purchase orders, requisitions, budget statements, budget spreadsheets, uniform/equipment authorization forms, various logs, forms, memos, correspondence, etc.
• Operates a vehicle and assists in maintaining a variety of equipment, which includes a computer, printer, copier, fax machine, telephone, calculator, hand truck, etc.
• Interacts and communicates with the immediate supervisor, other department supervisors and employees, co-workers, other City employees, sales and service representatives, and the general public.
• Stocks supply room shelves.
• Performs related duties as assigned.

Qualifications:

• High school diploma or GED equivalent and a minimum of 3 years of experience in bookkeeping/accounting, general clerical work, administrative and/or procurement experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.
• Strong organizational, computational and computer skills.

Special Requirements:

• Must possess a valid Florida driver's license.
• Must successfully pass a background screening.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of government procurement practices.
• Knowledge of the principles and practices of inventory and storeroom operations.
• Knowledge of basic mathematics.
• Skill in computer operations, including Microsoft Windows and Microsoft Office applications.
• Ability to communicate effectively in oral and written form.
• Ability to adapt to an evolving and continually improving environment.
• Ability to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies and procedures.
• Ability to demonstrate a polite, helpful, and courteous manner when engaged in any activity with the general public.
• Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues.

PHYSICAL DEMANDS:

Requires light physical effort including lifting up to 25 pounds. May require occasional crouching, kneeling, bending, or stooping. Frequent periods of standing or walking may be required.