Fiscal Compliance - Special Projects Administrator

Wake County Public School System; Cary (NC); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Wake County Public School System in Cary, NC, seeks an Administrator for Fiscal Compliance in the Special Education Services (SES) department. The role leads Medicaid administrative claiming, cost reporting, and fee-for-service activities, and oversees fiscal special projects to improve regulatory compliance.

Hybrid telework with a Monday–Friday schedule and occasional evenings/weekends. Required: three years in related fields and experience with financial reporting; strong Excel/Office and

Qualifications

• Three years of experience in Special Education, Finance, or related field; and experience with financial reporting.
• Must hold and maintain a valid motor vehicle operator’s license according to NC requirements.

Responsibilities

• Facilitates Medicaid billing processes and reports for funding.
• Monitors RMTS compliance and coordinates with staff for timely completion.
• Monitors fee-for-service, cost reporting, and Medicaid revenues.
• Gathers data and submits reports for Federal Personnel Survey.
• Collaborates with SES and Wake County Public Schools departments on fiscal matters.
• Provides training and oversight on Medicaid, grants, and contracts.
• Performs other related duties as assigned.

Skills

Accounting principles

Microsoft Office

Google Apps

Analytical skills

Attention to detail

Time management

Clear communication

Independent work

Stakeholder relationships

Problem solving

Education

Bachelor’s degree in Special Education, Accounting, Business Administration, or related field

Tools

Oracle BAAS

Job description

POSITION TITLE (Oracle title)

ADMINISTRATOR

WORKING TITLE

Fiscal Compliance-Special Projects Administrator

SCHOOL/DEPARTMENT

Special Education Services (SES)

LOCATION

Crossroads II, Cary, NC

PAY GRADE

Administrator Band 4

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a hybrid telework workweek

POSITION PURPOSE:

Provides leadership and oversight regarding Medicaid administrative claiming, cost reporting, and fee for service activities. Oversees fiscal special projects within Special Education to increase overall compliance to local, state, and federal regulations.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Comprehensive knowledge of generally accepted accounting principles and knowledge of governmental accounting principles;
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
• Analytical and problem‑solving skills;
• Attention to detail with a high level of accuracy;
• Effective time management skills with the ability to meet deadlines;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure appropriate flow of information, collaborative efforts, and feedback;
• Ability to complete complex tasks individually and as a collaborative team member;
• Ability to establish and maintain effective working relationships with school system staff, staff members of external agencies, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• Three years of experience in Special Education, Finance, or related field; AND
• Experience with financial reporting.

An equivalent combination of relevant education, training, and experience which provides the knowledge, skills, and abilities necessary to successfully meet the essential duties of the position may be considered.

Certification And License Requirements

• Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.

Preferred Qualifications

• Bachelor’s degree in Special Education, Accounting, Business Administration, or directly related field;
• Knowledge of Oracle and BAAS financial applications;
• Knowledge of Special Education funding;
• Experience with Medicaid reporting and claiming requirements and processes;
• Experience with district level processes related to special education funding, Medicaid, and fiscal management.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Facilitates the Medicaid billing process including preparing reports, as required, for Medicaid funding and serves as the liaison between the department and billing agency.
• Monitors compliance with Random Moment Time Study (RMTS) and communicates with school system staff to ensure timely completion.
• Monitors and records fee for service, cost reporting, and Medicaid administrative claiming revenues.
• Gathers data and submits report for Federal Personnel Survey.
• Collaborates with other teams within Special Education Services and Wake County Public Schools (WCPSS) departments regarding development and problem‑solving for Nursing.
• Provides training, assistance, and oversight on assigned fiscal projects, including Medicaid, special grants, and contract processes.
• Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE:

7/2026

DISCLAIMER:

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.