FISCAL CLERK - P/T

City of Newport Beach; Newport Beach (CA); On-site; USD 28,000 - 39,000; Part time

Job summary

The City of Newport Beach is seeking a part-time Fiscal Clerk to support Municipal Operations across Streets and Beaches, Fleet and Facilities, Trash and Recycling, and Parks and Trees. The role handles purchase orders, invoices, and financial records, serving as a liaison to vendors and the public with a focus on accuracy.

Requires about one year of general or accounting clerical experience and a basic knowledge of office practices; a California driver’s license may be required for field

Qualifications

• One year of general or accounting clerical experience including some statistical or financial record keeping.
• Completion of the twelfth grade; college level courses desirable.
• California driver’s license may be required for field duties.

Responsibilities

• Process purchase orders, contract change orders, and invoices.
• Assist with accounts payable and accounts receivable.
• Maintain inventory records and ensure accurate financial record keeping.
• Serve as a key contact for vendors, contractors and the public; respond to inquiries.
• Resolve routine discrepancies related to procurement and payment status.

Skills

General clerical experience

Accounting clerical experience

Education

Completion of the twelfth grade

Related college level courses desirable

Job description

The Municipal Operations Department is seeking one part-time Fiscal Clerk to join the team. Under general supervision, the Municipal Operations Fiscal Clerk performs a variety of clerical and fiscal duties in a fast-paced, high-volume environment supporting the Streets and Beaches, Fleet and Facilities, Trash and Recycling, and Parks and Trees divisions of the Municipal Operations Department. The incumbent processes purchase orders, contract change orders, and invoices; assists with accounts payable and accounts receivable; conducts and maintains inventory records; and ensures accurate financial record keeping in accordance with generally accepted accounting principles and practices. This entry/journey-level position serves as a key point of contact for vendors, contractors, and the public - responding to inquiries in person and by telephone, and resolving routine discrepancies related to procurement and payment status with professionalism and accuracy. The ideal candidate will possess one year of general or accounting clerical experience, a strong working knowledge of modern office practices and computer equipment, and the ability to manage multiple competing priorities with precision and reliability in a dynamic, multi-division operational environment.

Schedule:

This position will work up to 30-35 hours per week.

A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

• Experience: One year of general or accounting clerical experience including some statistical or financial record keeping.
• Education: Equivalent to completion of the twelfth grade. Related college level courses highly desirable.
• License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.