Fiscal Budget Coordinator (NCS) - Mayor's Office of Employment Development

City of Baltimore; Baltimore (MD); On-site; USD 53,000 - 65,000; Full time

Job summary

City of Baltimore MOED is seeking a Budget Specialist to support budget data entry, processing and financial record maintenance in the fiscal department. This role focuses on transactional budget support and routine clerical tasks under established procedures and supervision.

The position requires at least two years of budgetary or accounting experience, proficiency with spreadsheets and financial software, and strong written and verbal communication skills.

Qualifications

• At least two years of budgetary, fiscal, or accounting experience.
• Clerical, administrative, data-entry, or financial support experience preferred.
• Basic knowledge of office procedures and recordkeeping.
• Experience using spreadsheets and financial software systems.
• Effective speaking and writing abilities.

Responsibilities

• Budget data entry, revisions, adjustments, and transfers into financial systems.
• Update spreadsheets, tracking logs, and budget records.
• Maintain budget files and documentation; route documents for approvals.
• Run standard system reports and monitor data entry accuracy.
• Support month-end, quarter-end, year-end processes and ensure policy compliance.

Skills

Budget data entry

Clerical support

Data entry

Spreadsheets

Financial software

Tools

Financial software

Job description

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

THIS IS A NON-CIVIL SERVICE POSITION

Hiring Salary:

"$59,138.00 Annually"

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary

About the City of Baltimore, Mayor’s Office of Employment Development:

The Mayor’s Office of Employment Development (MOED) coordinates and directs workforce development initiatives responsive to the needs of Baltimore City employees and job seekers to enhance and promote the local economy. At MOED, we view our mission broadly to deliver economic justice to our city! To us,economic justice means creating an equitable workforce system for all residents – especially those who have been generationally and systemically disadvantaged – one that is responsive to their needs and ensures viable economic opportunities. Our vision is for every City resident to maximize their career potential, and for all employers to have the human resources to grow and prosper – a workforce system that works.

Position Overview:

The Budget Specialist is responsible for providing technical and administrative support related to budget processing, budget data entry, and financial record maintenance within the fiscal department. This position performs routine budget support functions by entering, updating, tracking, and maintaining budget information in financial systems and spreadsheets in accordance with established procedures and guidelines.

This role focuses primarily on transactional and clerical budget support activities and does not require advanced analytical, interpretive, or strategic fiscal responsibilities. Work is generally performed under established procedures with supervisory guidance and review.

Essential Functions:

Budget Data Entry & Processing

• Enter budget data, revisions, adjustments, and transfers into financial systems.
• Update spreadsheets, tracking logs, and budget records.
• Assist with maintaining budget files and documentation.
• Process routine budget-related forms and requests.
• Verify completeness of submitted budget documents before processing
  
  

Financial System Support

• Maintain accurate data within budget and accounting systems.
• Run standard system reports as requested.
• Assist with uploading or inputting financial information into designated databases or software.
• Monitor data entry for accuracy and consistency.
  
  

Administrative Support

• Organize and maintain budget records, files, and support documentation.
• Assist with routing budget documents for approvals.
• Prepare routine correspondence and status updates.
• Respond to basic budget-related inquiries and redirect complex issues to supervisory staff.
  
  

Reconciliation & Tracking Support

• Assist with tracking budget balances and expenditure using established reports.
• Compare data between spreadsheets and financial systems for consistency.
• Identify and report basic discrepancies for supervisory review.
• Support month-end, quarter-end, and year-end budget processing activities.
  
  

Compliance & Documentation

• Ensure budget documents are filed and maintained according to departmental procedures.
• Follow established fiscal policies and internal procedures.
• Maintain confidentiality of financial information.
  
  

Minimum Qualifications:

Experience: Must have at least two years of experience in performing budgetary, fiscal or accounting work at a professional level. Experience performing clerical, administrative, data entry, or financial support work preferred. Basic knowledge of office procedures and recordkeeping practices. Experience using spreadsheets and financial software systems required. Ability to speak and write effectively.

OR

Equivalency Notes: Have an equivalent combination of education and experience.

Knowledge, Skills, & Abilities:

• Experience performing clerical, administrative, data entry, or financial support work preferred.
• Basic knowledge of office procedures and recordkeeping practices.
• Experience using spreadsheets and financial software systems required.
• Ability to speak and write effectively.
  
  

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a mandatory six-month probation.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER