Fiscal Assistant II-EXAM

Columbus; Columbus (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

The City of Columbus is seeking a fiscal specialist to perform advanced accounting support under direction. The role supports budget preparation, grant reporting, contract tracking, and financial data analysis using spreadsheets, databases, and word processing tools.

Responsibilities include preparing journal entries, monitoring expenditures, reconciling records with the city's accounting system, and assisting in audits. A high school diploma or GED with relevant experience is required.

Qualifications

• Completion of the twelfth school grade and four years of general office experience, including some fiscal or financial record keeping, bookkeeping, purchasing, or procurement.
• GED accepted in lieu of a high school diploma; college training in accounting or business may substitute for the required experience on a year-for-year basis.
• Candidates should have strong familiarity with budgeting, grants, and financial reporting processes.

Responsibilities

• Assists in budget estimates and quarterly budget reviews; helps complete grant fiscal reporting requirements.
• Assists in preparing and proofing documents such as legislation, contracts, proposals, and bid packages.
• Leads or participates on special fiscal projects and related tasks.
• Reviews records and reports for potential problems and uses an automated accounting system for transactions.
• Codes and enters payables/receivables; reconciles balances and prepares journal entries.
• Prepares complex financial, accounting, and statistical reports using spreadsheets, databases, and word processing.
• Monitors contracts and professional service agreements; researches claims for billing.
• Maintains monthly mileage reports and reconciles with the Auditor's Office where applicable.

Skills

Budgeting

Grant reporting

Accounting systems

Financial analysis

Excel

Data entry

Contract management

Billing & collections

Education

High school diploma or GED

College training in accounting or business

Tools

Word

Databases

Accounting software

Job description

Under direction, is responsible for performing advanced level fiscal and accounting support functions; performs related duties as required.

(Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.)

• Assists in the preparation of budget estimates and quarterly budget reviews; assists in the completion of all grant fiscal reporting requirements such as time studies and quarterly reports;
• Assists in the preparation and proofing of various documents such as legislation, contracts, proposals, and bid solicitation packages;
• Leads or participates on special projects of a fiscal or related nature;
• Reviews records, cash payment stubs and computer-generated reports for potential problems;
• Utilizes an automated accounting system to perform various accounting, purchasing and other fiscal related transactions;
• Checks balances of billings and revenues by comparing money received with amounts registered, balancing books when errors are detected;
• Prepares various complex accounting, financial and statistical reports using spreadsheets, databases, and word processing software applications;
• Prepares, tracks, and monitors the status and compliance of contracts or professional service agreements;
• Researches damage or miscellaneous claims to determine appropriate party to be billed; prepares and sends bills;
• Assists in the resolution of fiscal problems by performing qualitative reviews;
• Contacts insurance companies, hospitals, doctor's offices, patients and family or care givers of patients in order to obtain information necessary to settle fees;
• Determines fees owed by patients using a sliding fee scale based on household income and other criteria; prepares and sends bills to be sent to patient's address; meets with patients to establish payment plan if necessary;
• Recommends adjustments and write-offs on accounts considered uncollectible;
• Prepares journal entries and expenditure corrections;
• Collects and compiles monthly mileage sheets and prepares summary report to be sent to the Auditor's Office for reimbursement;
• Reconciles agency's fiscal records with the City's automated accounting system;
• Codes and enters all account payables and receivables into an automated system using fund, index and object level codes;
• May have lead or supervisory responsibilities.

Completion of the twelfth school grade and four (4) years of general office experience, which included some fiscal or financial record keeping, bookkeeping, purchasing, or procurement.Substitution(s):A certificate of high school equivalence (GED) will be accepted in lieu of a high school diploma.College training in accounting or business may be substituted for the required experience on a year-for-year basis (30 semester/45 quarter credit hours equals one (1) year).

The examination process will consist ofa computerized exam weighted 100% covering Time Sharing, Mathematics, Bookkeeping, Name/Number Comparison, Problem Sensitivity, Money Handling, and 2019/2021 Outlook, Excel, and Word.

The exam is expected to be administered in late December 2026. Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test.

The certification process will be: Fixed Band

The City of Columbus is an Equal Opportunity Employer