Fiscal Assistant

Waukesha County, WI; Waukesha (WI); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Paid time off and holidays

Pension plan with employer match

Wellness program and on-site clinic

On-site fitness center

Job summary

Waukesha County Parks and Land Use is seeking a Fiscal Assistant to support financial and administrative operations, including accounts payable/receivable, payroll, billing, and journal entries.

You’ll provide front desk coverage, assist staff and the public, and seek process improvements. Strong attention to detail and teamwork are essential in this public-service role, with a comprehensive benefits package.

Qualifications

• Must have strong numerical accuracy and data-entry precision.
• Experience with basic accounting processes (AP/AR, billing, journal entries) is preferred.
• Ability to manage multiple tasks with deadlines in a public-service setting.
• Strong interpersonal skills and professional conduct when assisting the public.
• Willingness to learn, adapt, and suggest process improvements.

Responsibilities

• Process accounts payable, accounts receivable, and purchase orders.
• Process payroll accurately and on schedule.
• Reconcile cash, checks, and credit card transactions; resolve discrepancies.
• Maintain financial records and support general accounting activities (billing, journals).
• Provide front desk coverage and friendly service to visitors and staff.
• Collaborate with staff to meet deadlines and improve processes.

Skills

Attention to detail

Organizational skills

Customer service

Teamwork

Communication

Education

High School Diploma or GED

Post-secondary accounting/finance coursework

Job description

SALARY RANGE$22.08 - $29.18WORK ASSIGNMENT DETAILSMake a difference behind the scenes and throughout the community.Waukesha County Parks and Land Use is seeking a dedicated, detail-oriented Fiscal Assistant to support the financial and administrative operations that keep our department running smoothly.While much of this work happens behind the scenes, its impact reaches throughout our community. From processing financial transactions and payroll to supporting department staff and assisting members of the public, the Fiscal Assistant plays an important role in helping Waukesha County deliver high-quality services to residents and visitors.What you’ll doAs a Fiscal Assistant, you’ll bring accuracy, organization, and a customer-focused approach to a variety of financial and administrative responsibilities, including:Manage financial transactions including accounts payable, accounts receivable, and purchase orders.Process payroll accurately and efficiently , helping ensure employees are paid correctly and on schedule.Reconcile financial activity including cash, checks, and credit card transactions and address discrepancies as needed.Maintain accurate financial records and support general accounting processes, including billing and journal entries.Provide front desk coverage as a primary backup to the department receptionist, offering a welcoming and helpful experience to visitors, employees, and the public.Collaborate with coworkers and department staff to resolve questions, meet deadlines, and ensure financial and administrative processes run efficiently.Identify opportunities for process improvement and contribute ideas that make day-to-day operations more accurate, efficient, and effective.What will make you successfulYou’re someone who takes pride in getting the details right and enjoys being part of a team. You’re comfortable working with numbers, following established procedures, and managing competing priorities. At the same time, you understand that excellent customer service and strong communication are important in every public-service role.We’re looking for someone with:Strong attention to detail and organizational skills.The ability to work accurately with financial information and transactions.Strong teamwork, communication, and customer service skills.The ability to manage multiple responsibilities while meeting deadlines.Familiarity with general accounting procedures, journal entries, and billing processes.A willingness to learn, solve problems, and look for opportunities to improve processes.A professional, dependable, and service-oriented approach to working with co-workers and the public.Why Parks and Land Use?At Waukesha County Parks and Land Use, the work we do has a direct connection to the community. Our department supports the places, programs, and services that residents and visitors enjoy every day. As a Fiscal Assistant, you’ll have the opportunity to use your financial and administrative skills in a role where your work supports something bigger: a thriving community and the services people depend on. If you’re organized, detail-oriented, collaborative, and motivated by meaningful public service, we invite you to bring your skills to Waukesha County Parks and Land Use.Apply today and become a part of something greater, supporting Waukesha County Parks and Land Use.CLASSIFICATION SPECIFICATIONTo view the full classification specification for Fiscal Assistant click here .Minimum Training & Experience Requirements1. High School Diploma or GED.2. One-year of post high school work experience in finance or accounting.3. One-year of post high school education from a recognized college or university in accounting, finance, business, or a closely related field may be substituted for the work experience requirement.Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.About Us:Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"Location:Located in the City of Waukesha, our campus offers an on-site fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.EEO:Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.For further information visit: https://www.waukeshacounty.govThe County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.