Fiscal and Administrative Coordinator

William & Mary; Indianapolis (IN); Hybrid; USD 43,000 - 47,000; Full time

Job summary

William & Mary’s Global Research Institute seeks a Fiscal and Administrative Coordinator to provide budgetary and administrative support to post-doctoral fellows, lab directors, and faculty affiliates. You will coordinate with OSP and campus partners on budgets, proposals, and spending plans.

The role requires strong numerical skills, accuracy, and experience with Microsoft Office, and familiarity with federal grant rules.

Qualifications

• High school graduate or equivalent relevant experience.
• Bachelor's degree from an accredited institution preferred; related training/experience may substitute.

Responsibilities

• Provide fiscal and budgetary support for budget development, spending plans, and proposals.
• Coordinate with OSP and campus stakeholders on budget requirements and submissions.
• Facilitate hiring processes with HR, Reves Center, Accounts Payable, and Payroll; manage general office tasks.

Skills

budget management

general accounting

numerical accuracy

problem solving

independence

communication

customer service

Microsoft Office

familiarity with grant rules

HR coordination

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Banner

PeopleAdmin

Qlik

Microsoft Office

Job description

Position Information

Present Position Number
01160W

Role Code Title
Admin & Office Specialist III

Position Title
Fiscal and Administrative Coordinator

Unit Mission Statement

The Global Research Institute (GRI) empowers teams of William & Mary students and faculty to make a difference in the world. We are a multidisciplinary hub that applies scholarly research to real world problems, investing in outstanding student and faculty scholars to catalyze new insights and cultivate the next generation of global leaders. GRI is a community of problem solvers, delivering applied research at the highest levels to transform ideas into impact. Based in the Office of the Provost, GRI supports a whole of university approach to advance W&M by developing ideas, convening partners, creating and analyzing data, and inventing new methods. The Institute's approach to incubate and scale and applied research helps researchers push research frontiers and produce insights that matter at W&M and beyond. At any time, under the auspices of the Institute there are several research projects, most grant-funded, with the largest being AidData. For more about GRI, see
here
.

Position Summary

As an essential member of the fiscal and operations team, the Fiscal and Administrative Coordinator provides a wide range of direct support services to GRI and its project faculty and staff with an emphasis on excellent customer service. The ideal candidate for this role not only has demonstrated experience in fiscal/budgetary management but also embodies the values and entrepreneurial mindset of the GRI team. Primary responsibilities include:
Providing fiscal and budgetary support for GRI's Post-Doctoral Fellows, Lab Directors, and Faculty Affiliates including: day to day point of contact interfacing with the Office of Sponsored Programs (OSP) staff and other campus stakeholders on budget requirements and submissions; develop and complete proposal budgets, maintain research budgets and spending plan.Coordinating with multiple units on campus including Human Resources, W&M Reves Center, Accounts Payable, Payroll, etc. to facilitate the hiring process for faculty, staff, and temporary employees.Providing general office administration and support including mailings, office supply orders & inventory, managing listservs, facility access, IT equipment management, etc.

Required Qualifications

EDUCATION
High school graduate or equivalent relevant experience.

KNOWLEDGE
,

SKILLS
,

AND ABILITIES
Demonstrated experience and knowledge of budget management, general accounting practices, and ability to work with numbers with a high degree of accuracyDemonstrated ability to solve problems quickly, efficiently, and independentlyDemonstrated ability to work independently and collaboratively in a demanding, fast-paced, and complex work environmentDemonstrated ability to take initiative, apply discretion, and to adapt efficiently to changing situations and prioritiesDemonstrated ability to communicate effectively, orally and in writing, to a diverse population of constituencies in private and public sectorsExemplary customer service skillsExposure to federal, state, and/or foundation rules and regulations related to grants and contractsExperience with Microsoft OfficeExperience preparing financial reports

Preferred Qualifications

EDUCATION
Bachelor's degree from an accredited institution in a related discipline or an equivalent combination of training, education, and/or experience indicating possession of the preceding knowledge, skills, and abilities.

KNOWLEDGE
,

SKILLS

AND

ABILITIES
Working knowledge of fiscal and budgetary support for a departmentExperience in higher education, research environment, and/or non-profit fundraisingExperience with systems such as: Banner, PeopleAdmin, Qlik, Microsoft OfficeFamiliarity with CFR 200 (Uniformed Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards)Knowledge with web-based proposal, payment and awards management systems e.g., research.gov, grants.gov or other similar web-based applications is highly desirable

Advertised Pay Range

$43,000 - $47,000

University Salary Range

U06

Department

3KM100 Global Research Institute

Location

William & Mary

Is the position remote work eligible?

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Job Open Date

12/06/2025

Review Begin Date

01/29/2024

Job Close Date

Open Until Filled

Yes

Employment Category

Full Time Operational

FLSA

Non-Exempt

Position Term

12 Month - Restricted

Conditions of Employment

This is a restricted position subject to availability of funding. This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak work periods as directed and approved by the supervisor.

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program). Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: