Fiscal Analyst 1

Washington Student Achievement Council; Olympia (WA); On-site; USD 52,000 - 72,000; Full time

Job summary

The Washington Student Achievement Council (WSAC) is seeking a Fiscal Analyst 1 to join the Finance team in Olympia, Washington. This role supports accounting staff by ensuring cash receipts are recorded, entered, and uploaded, and by serving as Travel Specialist and backup to Accounts Payable.

The position requires a high school diploma or GED, accounting coursework, and 2+ years in a business or accounting office, with proficiency in Microsoft Office applications.

Qualifications

• High school diploma or GED certificate.
• Fifteen quarter hours or two semester hours of college-level accounting or bookkeeping.
• At least two years of experience working in a business or accounting office.
• Ability to use Microsoft Office products including Excel, Word and Outlook.
• Ability to multi-task, prioritize, and complete work in an accurate and timely manner.
• Ability to work independently and as part of a team.

Responsibilities

• Ensure the daily cash receipts are recorded, entered, and uploaded into AFRS using Financial Toolbox, and filed into the electronic file repository (LaserFiche). Prepare daily Cash Receipts Journals and bank deposit.
• Monitor daily in-process reports to identify errors or action items requiring further research. Determine appropriate resolution.
• Track, follow-up, and resolve SOLs cancellations, NSFs, and EFT reversals.
• Process and mail warrants and related documents to vendors, employees, and students. Match warrant registers to payments batches in LaserFiche.
• Process agency travel reimbursements and serve as the agency’s Travel Specialist.
• Primary backup to Accounts Payable.

Skills

Accounting basics

Attention to detail

Multitasking

Teamwork

Independent work

Education

High school diploma or GED

15 quarter hours or 2 semester hours accounting

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Agency Profile

The Washington Student Achievement Council (WSAC) links the work of the secondary schools, higher education, and state education agencies to achieve the mission of improving educational outcomes for students at all levels. WSAC is a cabinet-level supported agency that proposes improvements and innovations needed to adapt the state’s educational institutions with their evolving needs. The council is an advocate for increased financial support and civic commitment for public education recognizing the economic, social, and civic benefits it provides. The agency also conducts research and analysis, protects education consumers, manages the Guaranteed Education Tuition (GET) college savings program, and administers state and federal financial aid programs.

About the Division

The Finance team oversees controlling and administering of the fiscal activities, cash management, and accounting functions of the Washington Student Achievement Council in accordance with Generally Accepted Accounting Principles (GAAP), State Administrative and Accounting Manual (SAAM), and Federal requirements.

About the Position

The Fiscal Analyst 1 is an integral part of the Finance team and supports the accounting staff by ensuring the daily cash receipts are recorded, entered, and uploaded using Financial Toolbox, and filed into our electronic file repository (LaserFiche). This position also serves as the Travel Specialist and maintains, monitors and reconciles the agency’s accounts receivable.

Some of your primary duties include.

• Ensure the daily cash receipts are recorded, entered, and uploaded into AFRS using Financial Toolbox, and filed into the electronic file repository (LaserFiche). Prepare daily Cash Receipts Journals and bank deposit.
• Monitor daily in-process reports to identify errors or action items requiring further research. Determine appropriate resolution.
• Track, follow-up, and resolve SOLs cancellations, NSFs, and EFT reversals.
• Process and mail warrants and related documents to vendors, employees, and students. Match warrant registers to payments batches in LaserFiche.
• Process agency travel reimbursements and serve as the agency’s Travel Specialist.
• Primary backup to Accounts Payable.

Required Education and Experience

• High school diploma or GED certificate.
• Fifteen quarter hours or two semester hours of college-level accounting or bookkeeping.
• At least two years of experience working in a business or accounting office.
• Ability to use Microsoft Office products including Excel, Word and Outlook.
• Ability to multi-task, prioritize, and complete work in an accurate and timely manner.
• Ability to work independently and as part of a team.

Core Competencies

The successful candidate should demonstrate the following:

• Dependability: Demonstrates reliable attendance and consistently shows up to work on-time and ready to work. Makes the best use of available time and resources despite distractions and interruptions.

• Attention to detail: Perform tasks with care and thoroughness, making few if any errors. Check work to ensure accuracy and completeness. Compare and make observations from previous finished work to affirm expectations and to find inconsistencies.

• Fiscal Accountability: Responsibly and accurately handle the public’s money when processing financial transactions and/or committing fiscal resources. Consistently follow applicable fiscal guidelines, regulations, principles, and standards. Employ precision and attention to detail when entering or calculating fiscal data, noticing errors and/or minor differences in values that may be easy to overlook. Recognize when results of calculations look wrong and understand how to correct errors. Consistently produce work within precise limits or standards of accuracy.
• Adaptability/Flexibility: Adapt easily to changing business needs, conditions and work responsibilities. Adapt approach, goals and methods to achieve successful solutions and results in dynamic situations. Cope well and help others deal with the ongoing demands of change; proactively embrace change as a way to accomplish goals more effectively; see the benefit and inspire others to accept change.
• Interpersonal Influence: Display a positive attitude and optimism about the work to be done, co-workers, customers, management, and employer policies. Influence others to approach issues positively (e.g., see issues as "challenges or opportunities" rather than "problems"; the glass is half full rather than half empty). Influence others within the organization to be excited, enthused, and committed to furthering the organization's objectives.

Preferred/Desired Education, Experience and Competencies

• Ability to navigate in AFRS, Enterprise Reporting, Financial Toolbox, and the Treasury Management System (TM$).
• Ability to understand and utilize the correct agency coding structure.
• Ability to locate and interpret information in the SAAM.

To be considered for this position, you must possess the required qualifications listed above. Find this job posting and complete your profile at www.careers.wa.gov. A complete application package includes:

Letter of Application. A letter of application that addresses how you meet the required education and experience described in this announcement. Applications with generic cover letters will be considered nonresponsive and may be eliminated from further consideration.

1. Letter of Application. A letter of application that addresses how you meet the required education and experience described in this announcement. Applications with generic cover letters will be considered nonresponsive and may be eliminated from further consideration.
2. Resume. A detailed resume including all educational and professional experience.
3. References. A list of names, titles, and current telephone numbers of three (3) employment references.
4. Your responses to the supplemental questions.

Please note: Prior to a new hire, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

QUESTIONS?

For questions about this recruitment, email [e-mail]

EEO Statement

The Washington Student Achievement Council is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all applicants and employees. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, and veterans are encouraged to apply. If you need accommodation in the application process or wish to receive this job announcement in an alternative format, please call 360.485.1138 or email [e-mail].