Fiscal Administrator II - (Travel Coordinator/Accounts Payable)

The Office of Miami-Dade State Attorney Katherine Fernandez Rundle; Miami (FL); On-site; USD 42,000; Full time

Job summary

An established industry player is seeking a dedicated Fiscal Administrator II to manage travel arrangements and accounts payable. In this hands-on role, you will coordinate complex travel logistics for staff and witnesses, ensuring seamless transportation and accommodations. Your meticulous attention to detail and strong organizational skills will be essential in auditing and processing travel invoices and reimbursements. This position offers a supportive team environment where your contributions will directly impact the efficiency of operations. If you are a motivated self-starter with a passion for travel coordination and financial processes, this opportunity is perfect for you.

Benefits

Insurance benefits

Vacation package

Florida Retirement System Pension benefits

Qualifications

• Bachelor’s Degree required with one year of accounts payable experience.
• Travel coordination experience is preferred.

Responsibilities

• Arrange travel for staff and witnesses, including transportation and accommodations.
• Audit and process travel-related invoices and reimbursements.
• Provide backup support to other travel coordinators as needed.

Skills

Travel Coordination

Accounts Payable

Microsoft Office

Analytical Skills

Organizational Skills

Communication Skills

Education

Bachelor’s Degree

Tools

Excel

Job description

Fiscal Administrator II – (Travel Coordinator/Accounts Payable)

Admin | April 22, 2025

Fiscal Administrator II (Travel Coordinator/Accounts Payable) – Fiscal Division

Location: E.R. Graham Building

1350 Northwest 12 Avenue

Miami, Fl 33136

Position Overview:

This is a hands-on position responsible for handling travel related invoices as well as making complex travel reservations for all levels of staff and witnesses, including air, ground, and hotel reservations. The work schedule for this position is: 8:30 a.m. to 5:00 p.m.

The Job Responsibilities are:

• Arranging specific travel arrangements for applicable individuals to include transportation, meals, and sleeping accommodations
• Auditing and processing travel advance and reimbursement payments
• Auditing and processing witness meal affidavits, airline, car rental and other travel related invoices for payments
• Being a backup to other travel coordinators as needed
• Performing other related duties as assigned

The Minimum Requirements are:

• Bachelor’s Degree and one (1) year of accounts payable experience
• Related experience may be substituted on a year-to-year basis for the required education

The Preferred Qualifications and Skills are:

• Having current or previous travel coordination experience

Specific Skills, Characteristics and Abilities:

The Successful Candidate must be able to:

• Possess and demonstrate the ability to understand and apply applicable rules, regulations, policies and procedures related to above job duties
• Possess and demonstrate the ability to deal with staff at all levels
• Possess and demonstrate the ability to perform proficiently with Microsoft Office software, including working knowledge of Excel skills
• Possess and demonstrate the ability to work independently as well as in a team environment
• Be detail oriented and demonstrate excellent analytical, organizational and interpersonal communication skills
• Possess and demonstrate very good oral and written communication skills
• Be highly motivated and a self-starter
• Multi-task with the ability to work under pressure and meet stringent deadlines

Starting Annual Salary: $42,000.12 (Salary to commensurate with experience)

To apply for this position, please complete and submit an application, and updated resume to: [e-mail] with the Subject: Travel Coordinator. Applications can be downloaded from our website at: www.miamisao.com

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation. False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer