Fiscal Administrator

Virginia AG

Fairfax (VA)

Hybrid

USD 75,000 - 110,000

Full time

4 days ago

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Job summary

George Mason University’s College of Education and Human Development seeks a Fiscal Administrator to provide comprehensive financial support and oversight of departmental operations in Fairfax, VA. You will manage budgeting, travel, purchasing, revenue tracking, compliance, and risk management, working with faculty and staff to ensure accurate financial reporting and timely processing.

This full-time role requires a bachelor's degree in finance or related field and at least three years of

Qualifications

Bachelor’s degree in finance, accounting, business; 3+ years in fiscal or financial administration.
Experience with budgeting, forecasting, and financial reporting.
Ability to interpret policies and apply them in higher education or public-sector contexts.
Strong communication, organization, and problem-solving skills.
Comfort with multiple priorities and tight deadlines.

Responsibilities

Oversee departmental fiscal operations, including purchasing and invoicing.
Support budget development and financial planning for programs and events.
Ensure compliance with university policies and external regulations.
Coordinate HR and procurement processes and assist audits.

Skills

Budgeting

Financial analysis

Policy interpretation

Communication

Attention to detail

Time management

Education

Bachelor’s degree in finance, accounting, business administration, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Adobe Acrobat

Banner system

ERP systems

Job description

Department: Col of Ed and Human Development

Classification: Financial Svcs Specialist 1

Job Category:Classified Staff

Job Type:Full-Time

Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type:Remote Eligible

Sponsorship Eligibility:Not eligible for visa sponsorship

Pay Band:04

Salary:Salary commensurate with education and experience

Criminal Background Check:Yes

About the Department:

The College of Education and Human Development (CEHD) is an innovative, inclusive, and cutting-edge college that successfully prepares professionals to promote learning and development across the life span, while contributing meaningfully to research in human and organizational performance, as well as in the learning and developmental sciences. The college, with nearly 130 full-time faculty members, more than 300 part-time faculty members, and four academic departments, offers 27 academic programs, at both the undergraduate and graduate levels. In addition, faculty engage in an extensive portfolio of research and are fully engaged in the community. The CEHD is ranked among the top 100 Colleges of Education in the world by the Shanghai ranking of world universities and is among the top tier in the rankings of the US News and World Report.

About the Position:

The Fiscal Administrator provides comprehensive fiscal support services and is responsible for the management and oversight of the fiscal operations of the department. The position supports a wide range of financial, travel, procurement, and revenue-related transactions, and handles department inventory, facilities, space, compliance, and risk management. The Fiscal Administrator ensures accuracy, timeliness, and compliance with university, state, college, and departmental policies while supporting faculty, staff, programmatic operations, and departmental activities. The role plays a key part in budget development, financial planning and management to ensure sound fiscal stewardship and compliance with university, state, and federal policies and procedures.

Responsibilities:

Procurement, Financial Transaction Support, and Operational Oversight:

Processes and/or approves financial transactions (honorariums, payment requests, reimbursements, p-card purchases, eVA orders, etc.); reviews and approves reconciliations and supporting documentation ensuring accuracy and policy compliance;
Manages purchasing activities and oversees the processing of invoices, purchase orders, and reimbursements to ensure timely payments;
Processes travel authorizations, travel arrangements, and travel reimbursements in accordance with university policies;
Coordinates and processes hotel contracts, event registrations, and related travel or event expenses;
Processes catering and food and beverage requests in compliance with institutional guidelines;
Oversees billing, invoicing, and revenue tracking for contract courses, workshops, and events; and
Assists with establishing and maintaining consistent procedures, internal controls, and best practices for fiscal operations.

Budget Development, Financial Management, and Planning:

Assists in the development, monitoring, and management of departmental and program budgets;
Prepares and reviews financial analyses and summaries, ensuring accuracy and clarity;
Tracks, analyzes, and forecasts revenues and expenses to support informed financial decision-making;
Supports short- and long-term financial planning efforts for programs, courses, workshops, and events; and
Provides guidance to stakeholders on allowable expenditures and financial projections.

Compliance and Risk Management:

Ensures fiscal activities comply with university, state, college, and departmental policies and procedures;
Serves as a key fiscal resource for faculty, staff, and administrators. Provides day-to-day troubleshooting and assistance related to fiscal transactions, systems, and processes;
Assists with the processing of complex transactions and contracts;
Oversees the submission of HR requests through the intranet;
Collaborates with central university offices and internal partners to resolve complex fiscal issues; and
Supports audits, reviews, and other compliance-related requests by providing documentation and explanations as needed.

Facilities and Space Management:

Manages space allocation and coordination of facilities requests, phone services, etc.; and
Manages the department inventory process in collaboration with the CEHD Technology Support team to ensure all equipment and assets are tagged and included in the college inventory.

Other Related Duties as Assigned:

Participates in special projects, cross-functional initiatives, and other activities that support the academic program and college operations, including responding to emerging needs or contributing to strategic efforts.

Required Qualifications:

Bachelor’s degree in finance, accounting, business administration, or related field and relevant professional experience (typically three or more years), or an equivalent combination of education and experience;
Demonstrated experience in fiscal, accounting, or financial administration, including oversight of complex transactions;
Experience supporting budget development, financial planning, and reporting processes;
Experience or demonstrated ability to provide functional oversight;
Experience interpreting and applying policies and procedures in a higher education or public-sector environment;
Strong analytical skills with experience in budgeting, tracking, and forecasting revenue and expenses;
Excellent organizational, communication, and problem-solving skills;
Knowledge of generally accepted accounting principles, financial management, internal controls, fiscal policies, and compliance requirements;
Knowledge of federal, state, and university regulations, policies, procedures, and contract terms and conditions;
Understanding of budget development, financial planning, financial reporting, and academic operations;
Strong organizational, analytical, problem-solving, and time management skills;
Effective verbal and written communication skills;
Strong interpersonal, diplomacy, customer service, and teamwork skills;
Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and internet research tools;
Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure;
Ability to research, analyze, interpret, and apply fiscal, regulatory, and compliance requirements;
Ability to build and maintain effective working relationships with faculty, staff, and stakeholders at all levels;
Ability to quickly learn and adapt to new electronic systems and technologies; and
Strong attention to detail, professionalism, accountability, and commitment to timely, accurate results.

Preferred Qualifications:

Experience with enterprise financial, budgeting, and reporting systems;
Experience managing a diverse portfolio of funds;
Experience using data for decision-making;
Experience in a higher education or public-sector setting;
Knowledge of Commonwealth of Virginia regulations and George Mason University policies and procedures related to financial management, reporting, compliance, fiscal services, purchasing, travel, human resources, and payroll;
Knowledge of financial reporting, compliance, and administrative business processes;
Process improvement mindset and commitment to achieving high-quality outcomes;
Proficiency with George Mason University systems, including Patriot Web, Banner, Workflow, MicroStrategy, and related applications;
Demonstrated teamwork and initiative;
Ability to work independently and collaboratively in team-based environments;
Ability to contribute to long-term planning, strategic initiatives, and program improvement efforts;
Ability to use data and analytics to support decision-making;
Ability to adapt to evolving responsibilities and changing priorities; and
Ability to work effectively across multiple functional areas.