Fire Finance Administrative Specialist

State of Oregon; Central Point (OR); On-site; USD 48,000 - 67,000; Full time

Job summary

The Oregon Department of Forestry seeks an Administrative Specialist 2 to provide comprehensive administrative support for the Southwest Oregon District, Central Point Unit. Tasks include audits, fire finance billing, timekeeping, and coding while ensuring compliance with state policies and procedures.

The role supports emergency operations, prepares reports, manages records, trains staff, and coordinates with dispatch and partner agencies to ensure accurate documentation and audit-ready records

Qualifications

• Three years of secretarial or administrative support experience including coordinating office procedures.
• An associate degree in general office occupations with two years of secretarial/administrative experience.
• Equivalent combination of education and experience accepted.

Responsibilities

• Serves as the administrative point of contact for fire-related questions and coordinates with SWO Dispatch.
• Audits incoming fire invoices and codes data accurately; supports cost reproduction and audits.
• Trains support staff and emergency hires; maintains and organizes records and filings.

Skills

Auditing

Payroll coding

Timekeeping

Fiscal accountability

Office administration

Communication

Education

Associate degree in general office occupations

Tools

e-iSuite

IROC

Job description

The Oregon Department of Forestry seeks an Administrative Specialist 2 to provide comprehensive administrative support for the Southwest Oregon District, Central Point Unit. Tasks include audits, fire finance billing, timekeeping, and coding while ensuring compliance with state policies and procedures.

The role supports emergency operations, prepares reports, manages records, trains staff, and coordinates with dispatch and partner agencies to ensure accurate documentation and audit-ready records