Finanical Assistant

First Step Home, Inc.; Cincinnati (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

First Step Home, Inc. is seeking a detail-oriented accounting professional to handle daily accounting, payroll, and Medicaid billing support. The role supports the finance team with data entry, reconciliations, journal entries, and vendor payments, in a nonprofit setting.

You'll work with Sage, Excel, and contract billing systems (GOSH) to ensure accurate reporting, timely processing, and compliance with program requirements and internal controls. On-site position in Cincinnati.

Qualifications

• Two years of experience in the accounting field, preferably nonprofit.
• Knowledge of Excel, Sage and accounting software.
• Knowledge of Medicaid billing with Managed Care Organizations, preferred.

Responsibilities

• Maintain compliance with HCMHRS data entry and contract billing system (GOSH) reconciliation.
• Process payroll including timecard management via the internet.
• Process online Truist account and HSA contributions from both employee and employer.
• Handle accounts payable: invoices, ACH, credit card, and check payments; file records.
• Monthly reconciliation of bank and credit card statements and provide supporting reports.
• Prepare and submit monthly reports for reimbursement (ERM).
• Compile receipts and invoices; manage client ledgers for residential and housing programs; monitor ledger balances.
• Oversee EBT cards and process as requested by Case Managers.
• Assist in Accounts Receivable: bank deposits and Sage entries.
• Assist in budget development, annual audit, and grant allocations.
• Support marketing and administrative duties as needed.

Skills

Excel

Sage

Data entry

Payroll

Tools

GOSH

BAMs

Job description

SUMMARY: Executes daily accounting, payroll, and county billing operations, delivering administrative and technical system support to the finance team

DUTIES AND RESPONSIBILITIES

• Responsible for maintaining compliance with Hamilton County Mental Health and Recovery Services Board (HCMHRS) including all data entry and reconciling in the contract billing system (GOSH) and database systems (BAMs) on a timely basis.
• Maintain, edit and process payroll including timecard management via the internet.
• Maintain online Truist account, process biweekly and quarterly HSA contributions from both employee and employer
• Responsible for accounts payable; processing and payment of invoices including ACH payments, credit card payments, check payments and filing of records.
• Monthly reconciliation of bank credit card statements using bank management tool and other vendor credit cards
• Create monthly report & submit to ERM for reimbursement
• Compile receipts, maintain monthly balances and send invoices for Uber use to HCDC & QRT. Assist employees from Agencies in anything Uber related in online account
• Compile petty cash requests and reconcile monthly.
• Collect rent, update clients’ accounts, for Residential, Campus Sober Living and 2160 apartments, including Cincinnati Metropolitan Housing Authority, generating client ledger and monitor ledger balances.
• Oversee EBT cards and process per request from Case Managers
• Assist in Accounts Receivable by preparing bank deposits/remote deposits and record in Sage.
• Work with Manager of Grant and Development Operations on proper allocation of grant funding, restricted donations, and other donations and reconciling the finance system with the donor database for accuracy.
• Prepare and input monthly journal entries.
• Monitor all balance sheet accruals for reasonableness.
• Create monthly purchase requisition forms, monitor and make purchases once approved. Twice a week
• Work in Sage and InSync reconciling manual payments (WSA and Scholarship)
• Assist in developing and maintain annual budget.
• Prepare and assist with the annual audit of financial statements.
• Assist FSH with marketing efforts including social media and Website updates.
• Assist FSH with administrative duties as it relates to marketing mailings
• Works to attain the goals as written in job performance evaluations.
• Abide by the standards as set forth in First Step Home’s Compliance Plan and Code of Conduct.
• Responsible for following all safety rules and safe health practices of First Step Home, Inc.
• Comply with all agency policies, procedures and directives of immediate supervisor, the President and the Board of Trustees of First Step Home, Inc.
• Responsible for following the Core Values of First Step Home, Inc.
• Other duties, as assigned.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

QUALIFICATIONS

• Two years of experience in the accounting field, preferably in non-profit accounting.
• Knowledge of Excel, Sage and other accounting software
• Knowledge of Medicaid billing working with Managed Care Organizations, preferred.