Financial Specialist I

Fairfax County Government; Virginia (MN); On-site; USD 70,000 - 100,000; Full time

Job summary

Fairfax County Government seeks a skilled Finance/Accounting professional to support the JDRDC Business Areas, utilizing SAP FOCUS for processing funds and ensuring accuracy of encumbrances, payments, and journal entries. You will monitor budgets, prepare reports, and assist in audits under supervision of a Financial Specialist III.

Responsibilities include managing accounts payable/receivable, grant administration, and preparing budget projections.

Qualifications

• Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least 6 credit hours of basic accounting principles and concepts.
• Bridge Class Employment Standards require four years of increasingly complex technical administrative experience in the assigned functional area, comparable to Administrative Assistant IV or higher.
• Appointee must satisfactorily complete a criminal background check, Child Protective Services Registry check, and credit check.
• Knowledge of accounting theories, public budgeting, and grant administration.
• Ability to interpret automated financial reports and financial policies and procedures; analyze revenue/expenses and project.
• Experience with accounts payable, purchasing, and grants reporting is preferred.

Responsibilities

• Prepare financial statements and reports and review for accuracy.
• Oversee the processing of budget, procurement, and/or payment documents.
• Analyze cost, revenue and operating expenses.
• Maintain ledgers and budget/expenditure records; assist with audits.
• Assist in grant development, reporting, and budget projections.
• Train staff on finance/accounting processes as needed.

Skills

Accounting principles

Financial reporting

Budgeting

ERP knowledge

Excel proficiency

Education

Bachelor's degree in accounting or related field with 6 credit hours

Tools

SAP FOCUS

ERP systems

Microsoft Excel

Job description

This position performs a wide variety of professional financial and accounting functions in support of the JDRDC Business Areas. Utilizes SAP FOCUS automated system for processing financial transactions for all JDRDC funds, including General, Title, Grant, and Gift Funds. Ascertains sufficient funds are available and uses correct coding elements. Prepares/processes a variety of financial documents in SAP FOCUS, to include encumbrances, change orders, payment vouchers, cash receipts, journal entries, budget entries, and invoices. This position works under general supervision of the Financial Specialist III.

Performs detailed reconciliations per department policy, ATB-20. Assists in preparation of annual operating budgets and appropriate justifications. Monitors the WPFO budgets and billings. Ensures the integrity and accuracy of financial records, identifies errors, and prepares correcting entries. Maintains electronic ledgers and spreadsheets of budget and expenditure records. Assists in audits. Prepares and analyzes budget and expenditure reports using SAP FOCUS and Agency's internal expenditure approval system. Maintains complete and well-organized digital and hard-copy documentation of all financial actions. Trains other personnel, as needed, on finance/accounting processes/duties.

This position oversees the daily accounts payable and accounts receivable work, as well as grant administration for the JDRDC. Development and preparation of accounts payable and receivable activities for the Juvenile and Domestic Relations District Court Services Unit, including creation of encumbrances (e.g., funds reservations, purchase orders, etc.), payments (e.g., purchase order, P-Card, check request), billing (e.g., invoicing), deposits (e.g., revenue), purchase card custodian, as well as monitoring, tracking, reconciliation, and reporting of the budget and budgetary transactions. With supervision from the Financial Specialist III, manages the federal and state grant development process and prepares grant financial reports. Interacts with staff, vendors, other agency contacts and officials both orally and in writing to respond to inquiries. Assists Financial Specialist III with budget process activities including third quarter, year-end, and carryover projections and submissions.

The assigned functional areas of this position are accounting, finance and business administration.

The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.

• Prepares financial statements and reports and reviews for accuracy;
• Oversees the processing of budget, procurement, and/or payment documents;
• Analyzes cost, revenue and operating expenses;
• Maintains special revenue/account funds;
• Develops, prepares and justifies the budget for a small agency or assists with budget development for a large agency.

• Knowledge of accounting theories, bookkeeping, public budgeting, and grant administration;
• General knowledge of laws ordinances and regulations governing municipal finance;
• Ability to interpret automated financial reports and financial policies and procedures;
• Ability to analyze revenue and expenses and make projections;
• Ability to complete budget documents in accordance with the Department of Management and Budget.

Minimum Qualifications

Any combination of education, experience, and training equivalent to the following:

Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least 6 credit hours of basic accounting principles and concepts.

Bridge Class Employment Standards

Four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.

The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

Necessary Special Requirements

• This position is considered essential personnel for purposes of continuity of operations and may be required to respond during inclement weather or emergency situations.
• The appointee to the position must satisfactorily complete a criminal background check, Child Protective Services Registry check, and credit check.

Preferred Qualifications

• General knowledge of laws ordinances and regulations governing municipal finance.
• Ability to interpret automated financial reports and financial policies and procedures.
• Ability to analyze revenue and expenses and make projections.
• Ability to complete budget documents in accordance with the Department of Management and Budget.
• At least two to less than three years of experience with accounts payable and purchasing.
• At least one year experience with grants and grant reporting.
• Experience with creating and presenting reports.
• Experience with financial management
• Experience with accounting.
• At least one year experience presenting reports to senior level staff.
• At least one year experience working with financial modules of enterprise resource systems (ERP) and databases.
• Intermediate to Advanced experience using Microsoft Excel.
• Beginner to Advanced experience using Microsoft Word.

Physical Requirements

Ability to communicate with others. Ability to lift up to 15 pounds. Job is generally sedentary in nature; however, visual acuity is required to read data on computer monitor, and incumbent must be able to operate keyboard-driven equipment. All duties performed with or without reasonable accommodations.

Election Procedure

Panel interview and may include a written exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others). We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. [e-mail]. EEO/AA/TTY.

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Requisition 26-01275