Financial Specialist I

City-of-Colonial-Heights,-V; Colonial Heights (VA); On-site; USD 43,000 - 50,000; Full time

Job summary

City of Colonial Heights, VA is seeking a Financial Specialist I to ensure the accuracy of financial records, manage invoices, and assist with payments and reconciliations. The role supports the finance team and interacts with the public and vendors.

The position requires a strong administrative background, proficiency in Microsoft Office, and the ability to multi-task in a busy office. The work is conducted in an office setting with occasional scheduling flexibility.

Qualifications

• Requires administrative knowledge and accurate record-keeping.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and in a team, with strong customer service.

Responsibilities

• Ensure invoices are recorded, tracked, and paid.
• Process vendor payments, match POs, receiving reports, and invoices.
• Maintain cash balances and reconcile bank accounts.
• Prepare adjusting journal entries and reconcile AR.
• Review accounting transactions and maintain reports.
• Address public and vendor inquiries.
• Other duties assigned.

Skills

Administrative skills

Customer service

Organizational skills

Multi-tasking

Independent work

Teamwork

Education

High School diploma

Associate’s Degree

Bachelor’s Degree

Equivalent experience

Tools

Microsoft Office

Job description

All applications received during the recruitment period will be forwarded to the hiring department for review and consideration after the Friday, October 23, 2026 closing date.

Financial Specialist I - Ensures the accuracy of all financial records, and provides operational and administrative assistance as needed.
Hiring Range: $43,420 - $50,000

• Ensures that all invoices are recorded, tracked, and paid.
• Processes vendor payments, matches purchase orders, receiving reports, and invoices.
• Maintains spreadsheet on cash and balances cash at month end.
• Ensures that all monetary funds are in balance.
• Reconciles bank accounts and prepares adjusting journal entries.
• Verifies account codes for items to be encumbered.
• Reviews and approves accounting transactions.
• Performs audits as required.
• Develops, maintains, files, and updates all required reports and records.
• Maintains and updates all documentation for invoices received and paid.
• Addresses public and vendor inquiries.
• Account Receivable billing
• Reconcile Account Receivable accounts
• Other duties assigned.

• High School diploma and seven to ten years directly related experience or
• Two years of college or Associate’s Degree and two to less than five years directly related experience or
• A Bachelor’s Degree and less than two years directly related experience.
• Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

• General knowledge of administrative practices, procedures, and equipment.
• General knowledge of and experience with computers and Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Individual must have excellent organizational skills with the ability to multi-task, with frequent interruptions while remaining organized and accurate; be highly professional, and able to occasionally work weekend and/or evening hours.
• Strong customer service skills.
• Ability to work independently and in a team environment.

The work is generally performed in an office environment. Typically, the employee may sit to do the work. However, there may be some walking, standing, stooping, carrying of light items such as papers, books, or small parts, or driving an automobile. No special physical demands are required to perform the work.

The work environment involves everyday risks or discomforts which require normal safety precautions. Use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals are minimally required.