Financial Specialist 2 (.75 FTE)

Lane Community College; Eugene (OR); On-site; USD 31,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Vacation leave

Personal time

Paid sick leave

Job summary

Lane Community College is seeking a Financial Specialist 2 (.75 FTE) at the Main Campus. The role supports grant budgeting, financial monitoring and departmental operations, with emphasis on accuracy and compliance.

The position is grant-funded and requires handling confidential information in accordance with FERPA. Ideal candidates have an associate degree in accounting/finance and at least two years of related grant/accounting experience.

Qualifications

• Associate degree in accounting, finance or related field required.
• Two years' experience in grant/fund accounting, AR/AP, billing or payroll.
• Must adhere to confidentiality guidelines and Oregon residency requirements.
• Bachelor’s degree with coursework in accounting/finance.
• Experience with grant-funded programs.
• Experience in higher education or not-for-profit finance/budget.
• Excel or similar spreadsheet tools highly desirable.
• Office management experience.

Responsibilities

• Coordinate grant budget development and implementation.
• Monitor grant and departmental budgets.
• Manage grant financial processes and compliance; interpret grant requirements, federal and state regulations, College fiscal policies, and fund restrictions.
• Prepare financial analyses and projections.
• Coordinate payroll and personnel financial processes.
• Reconcile financial accounts and maintain fiscal integrity.
• Coordinate purchasing and accounts payable activities.
• Monitor grant revenues and financial transactions.
• Prepare financial reports and grant documentation.
• Maintain financial records and documentation.
• Provide financial consultation and technical support.
• Develop and improve financial systems and procedures.
• Coordinate departmental operational support.
• Exercise independent judgment and maintain confidentiality.
• Support the mission of the program.
• Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
• Other duties as assigned.

Skills

Grant accounting

Fund accounting

Accounts receivable

Accounts payable

Payroll

Confidentiality

Education

Associate degree in accounting/finance

Bachelor’s degree with accounting/finance coursework

Tools

Excel

Budgeting software

Job description

Posting Details

Lane Community College is an affirmative action / equal opportunity / veteran / disabled employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.

Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.

• Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, [e-mail], 541-463-3970
• Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information

Posting Number: 260074

Job Title: Financial Specialist 2 (.75 FTE)

Location: Main Campus

Classification: Financial Specialist 2

Position Type: Classified

Anticipated Start Date: Upon Hire

Salary/Wage: Hourly

Salary/Wage Range: $22.78 - $33.40 per hour (Classified Salary Pay Level 10)

• Hourly wage reflects an approximate annual salary of $47,378 - $69,481
• The per-hour rate will be applied to an annualized salary, based on an approximate FTE of .75.
• New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years' relevant experience.
• Lane's robust Benefits package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long term disability, vacation leave, personal time and paid sick leave.
• Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Grant Statement: This is a grant funded position. Continuation of position is contingent upon grant-funding.

Working Schedule: Work hours are between 8:30 am - 5:00 pm, Monday thru Friday. Occasional evening and weekend hours may be required. Hours may vary depending upon department need.

FLSA: Non-Exempt

Position Status: Permanent

Full/Part: Full-Time

Annual Schedule: 260 Day (12 Month)

Required Qualifications

Required Education: Associate Degree in accounting, finance or related field.

Required Experience: Two (2) years of experience in grant accounting, fund accounting, accounts receivable, accounts payable, billing, payroll or related field.

• The selected candidate must adhere to the guidelines of the Oregon Employment Department Confidentiality Handbook and pass a criminal background check per OAR 471-007-0220.
• Lane employees must work and reside in the state of Oregon at the time their work is being performed.

Preferred Qualifications

Preferred Education: Bachelor's degree with coursework in accounting, finance, and/or bookkeeping.

• Experience working with grant-funded programs.
• Previous experience in higher education or other not for profit organizations in finance and budget management.
• Accounting experience working with multiple funding sources.
• Depth, breadth, and variety of experience using Excel or similar programs.
• Office management experience.

Language Statement: We welcome multilingual applicants who can support and welcome all students.

Bilingual/Multicultural Statement: Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.

Equivalency Statement: We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address in the optional Supplemental Question how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the Lane mission of transforming lives through learning.

Position Purpose

This position assists with budget development and ongoing monitoring for the multiple grants that fund Quality Care Connections. This position also provides administrative support to staff, instructors and students.

Essential Functions

• Coordinate grant budget development and implementation.
• Monitor grant and departmental budgets.
• Manage grant financial processes and compliance. Interpret and apply grant requirements, federal and state regulations, College fiscal policies, and fund restrictions.
• Prepare financial analyses and projections.
• Coordinate payroll and personnel financial processes.
• Reconcile financial accounts and maintain fiscal integrity.
• Coordinate purchasing and accounts payable activities.
• Monitor grant revenues and financial transactions.
• Prepare financial reports and grant documentation.
• Maintain financial records and documentation.
• Provide financial consultation and technical support.
• Develop and improve financial systems and procedures.
• Coordinate departmental operational support.
• Exercise independent judgment and maintain confidentiality.
• Support the mission of the program.
• Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
• Other duties as assigned.

Equity and Inclusion

• Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communication and relationships and are applied to all position responsibilities.
• Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status.
• Must demonstrate an active concern for meeting the needs of students, staff, and the public.
• Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.

Supervision Statement

Reports to and works under the general supervision of a division/department chair or other supervisor. Work is performed independently according to college and department policies, State and federal rules or regulations. A manager or program coordinator may assign work, provide work priorities and be available to answer questions or troubleshoot problems on a daily basis. Work is reviewed to assure conformance with policies and by results obtained. This position may have responsibility to assign tasks, provide priorities, train and monitor the work of office support specialists, student assistants and volunteers.

Physical Demands/Working Environment

This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work safely.

Knowledge, Skills, and Abilities

Knowledge of and Skill in:

• Budgeting principles, grant funding requirements, and financial planning; ability to develop and manage budgets.
• Financial management, accounting principles, budget monitoring, and financial analysis.
• Skill in using spreadsheets and financial systems.
• Federal, state, college, and grant regulations; ability to interpret and apply financial policies.
• Attention to detail.
• Financial analysis, forecasting, data interpretation, and problem solving; ability to prepare accurate financial reports.
• Payroll procedures, personnel funding allocations, and position budgeting.
• Accounting and reconciliation practices; ability to identify and resolve discrepancies; analytical skills.
• Purchasing procedures, procurement requirements, accounts payable processes, and contract administration.
• Grant reimbursement processes and financial tracking systems.
• Preparing accurate financial reports.
• Written communication skills.
• Reporting requirements and documentation standards.
• Records management and financial documentation requirements.
• Attention to detail.
• Organizational skills.
• Financial policies and procedures.
• Customer service and interpersonal skills.
• Equity, diversity, inclusion, and accessibility.

Ability to:

• Analyze processes, improve workflow efficiency, document procedures, and implement process improvements.
• Explain complex information clearly
• Maintain confidentiality.
• Monitor revenues and expenditures.
• Effectively organize, coordinate, and prioritize multiple projects and responsibilities.
• Manage multiple priorities.
• Exercise sound judgment, maintain confidentiality, prioritize work, and make decisions independently.
• Collaborate effectively and adapt to changing priorities.
• Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.

Union Association

LCC Employees Federation (Classified)