Financial Specialist.

Smithsonian Institution; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible Spending Accounts

Health Insurance

Leave

Life Insurance

Long Term Care Insurance

Retirement Program

Job summary

The Smithsonian Institution is seeking a Financial Management Specialist to provide financial and procurement services across funds control, budgeting, procurement, and property management. The role supports unit functions with supervision and focuses on accurate reporting and compliance.

Responsibilities include reviewing expenditures, coordinating with CORs, processing invoices, and assisting with travel regulations and inventories.

Qualifications

• One year of specialized experience equivalent to at least GS-07 in the Federal Service, including financial reporting and budget analyses.
• Experience with federal procurement activities and Excel-based financial reporting.

Responsibilities

• Establish and maintain accountability records for funds control.
• Review expenditures throughout the fiscal year and compare estimates to actuals.
• Collaborate with senior staff and CORs to gather procurement package documents and verify fund availability.
• Review contracts, purchase orders, and SOWs to ensure scope, deliverables, and payment terms; process invoices.
• Assist staff in government travel regulations and travel voucher reviews; certify travel authorizations.
• Assist the Accountable Property Officer with equipment inventories and asset transfers.

Skills

Financial management

Budget analysis

Procurement management

Excel

Tools

Microsoft Excel

Job description

Duties

The Financial Management Specialist will provide a variety of financial and procurement management services in support of unit functions, with assisted supervision. This work encompasses financial management, budget administration, procurement, property, and other assigned management functions.

In This Position, You Will

• Establish and maintain accountability records for funds control.
• Review expenditures throughout the fiscal year detecting common variations and trends; run reports comparing initial estimates to budget actuals.
• Collaborate with senior staff and Contract Officer's Representatives (CORs) to gather procurement package documents; contacts vendors for bids; verify fund availability.
• Review basic contracts, purchase orders, and Statements of Work (SOWs) to ensure scope, deliverables, and payment terms are accurate; process invoices confirming goods or services were received; determine proper amounts due and submit for payment; respond to vendor payment inquiries.
• Assist staff in understanding government travel regulations and the SI travel system; review and certify travel authorizations, travel vouchers, and local vouchers.
• Assist the Accountable Property Officer (APO) with preparing documents for equipment accession and transfer; and participate in annual and periodic physical inventories.

Requirements

Conditions of employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as preparing financial reports and budget analyses; supporting federal procurement activities; applying federal financial management regulations such as: (FAR-Federal Acquisition Regulations, FTR-Federal Travel Regulations, or 0MB Circulars-Office of Management and Budget Circulars); and using Microsoft Excel to analyze and report financial data.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Two full years of progressively higher level graduate education leading to a master's or equivalent degree related to the position may be substituted to meet the experience requirements.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the

Education

None

Recruitment Incentive:

Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI).

By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Please see Benefits at

• Flexible Spending Accounts -
• Health Insurance -
• Leave -
• Life Insurance -
• Long Term Care Insurance -
• Retirement Program -