Financial Oversight Analyst

Azchiefsofpolice; Flagstaff (AZ); On-site; USD 38,000 - 51,000; Full time

Job summary

Northern Arizona University seeks a Financial Oversight Analyst for the College of Education to manage travel and purchasing for multiple departments. You will apply basic accounting knowledge, prepare reports, and ensure compliance with university guidelines while coordinating with the Assistant Director of Financial Oversight.

On-site role with limited remote work, requiring collaboration with COE staff and faculty to support budgets, reimbursements, procurement, and data entry across

Qualifications

• Proficient in MS Office; Excel for budgeting and reporting.
• Strong written and verbal communication.
• Basic accounting concepts and familiarity with university procurement processes.
• Ability to work with multiple departments and meet deadlines.

Responsibilities

• Support faculty travel transactions and reimbursements.
• Maintain departmental data in spreadsheets for reconciliation.
• Assist with budget tracking and reporting to COE staff.
• Prepare basic summaries and communications for planning and forecasts.
• Respond to inquiries and provide operational support as needed.

Skills

Microsoft Office

Excel

Communication skills

English proficiency

Basic accounting

Budgeting

Education

High school diploma

Associate/Bachelor’s degree (preferred)

Tools

PeopleSoft LOUIE

PeopleSoft Financial

Job description

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

About the Department/College

At Northern Arizona University, we prepare leaders in education to make a difference for the lives of those with whom they work. NAU has long been recognized as a leader in education, in Arizona and beyond. We offer undergraduate, graduate, and doctoral programs that offer innovative teaching strategies that allow students to work closely with our accomplished education faculty.

About the Position

The Financial Oversight Analyst for the College of Education will work closely with the Assistant Director of Financial Oversight and other COE staff to manage the travel and purchasing needs for a number of academic departments within the college. The position requires a basic accounting knowledge and the ability to perform basic to moderately complex tasks independently. Respond to administrative matters within established limits to ensure that the college needs are being met and that University standard principles and guidelines are being followed. This position is expected to communicate regularly with the Assistant Director of Financial Oversight, other COE staff and faculty on various dept topics.

Responsibilities Include

85% - Financial Support

• Supports faculty, staff and student travel transactions for academic departments including endowed chairs, AIEE, and select grant-related travel while working with the reimbursement processing support unit to facilitate reimbursement.
• Understands the university procurement credit card (p-card) policies and appropriate use for reconciling monthly transactions.
• Maintains and enters data into established spreadsheets for departmental reconciliation by ADFO and other COE staff.
• Coordinates with the ADFO to follow accounting practices and increase department productivity.
• Understands and applies knowledge of appropriate handling of financial information.
• Performs research to provide chairs with financial data and recommendations.
• Gathers and interprets basic information related to department budget and expense tracking to be used for recommendations.
• Writes basic reports and communications to provide information.
• Compiles data and prepares basic summaries to be used for plans, forecasts and budgets.

10% - Operational Support

• Answer inquiries and compose correspondence on own initiative on general, technical and financial matters in accordance with the guidelines established.
• Provides backup support with student wage timesheet approvals.

5% - Other

• Other duties as assigned.

Minimum Qualifications

• High school diploma.
• 1 year of accounting or finance experience.

*A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Preferred Qualifications

• Associate’s or bachelor’s degree.
• Basic accounting or finance experience in higher education.
• Knowledge of payroll and finance policies.
• Knowledge of financial reporting in higher education and university budgeting practices.
• Knowledge of or experience with PeopleSoft Employee Management (LOUIE) and PeopleSoft Financial software, Microsoft Office Suite

Knowledge, Skills, & Abilitie

• Knowledge of or experience with academic structure and terminology.
• Knowledge of office and administrative practices and principles
• Proficiency in Microsoft Office Suite (Word, Excel)
• Proficient in English composition, grammar, spelling and punctuation, and basic math.
• Organizational skills.
• Ability to problem solve and make basic decisions.
• Ability to effectively communicate in speech and writing.
• The ability to work effectively with people from a variety of culturally diverse backgrounds.
• Ability to display consistent, positive communication and customer service skills.
• Ability to gather data, compiles information, and prepares reports.
• Ability to contribute effectively in a team setting and maintain good working relationships.
• Ability to work in an academic environment serving diverse constituencies.
• Ability to balance competing priorities.

Compensation

• Salary range is $44,422.00.Annual salarycommensurate with candidate's qualifications and relatedexperience.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campushason-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at [phone] or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this position.

Northern Arizona University welcomes applications from U.S. citizens, U.S. permanent residents, and individuals who already hold valid authorization to work in the United States or who may qualify for a change of status within the United States under current USCIS regulations. NAU is unable to initiate new employment-based visa sponsorships that require payment of the federal H-1B supplemental fee including for candidates residing outside the United States.