Financial Ops - Agency Licensing Coordinator

The Hanover Insurance Group; Massachusetts; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and/dis

401K with a company match

Tuition reimbursement

PTO

Company paid holidays

Flexible work arrangements

Cultural Awareness Day

Job summary

The Hanover Insurance Group in Worcester, MA seeks an experienced Agency Licensing Coordinator to manage agency licensing records, verify licenses, and handle appointments and contracts. You will support ongoing maintenance across systems, generate user access, and ensure compliance with state laws.

Responsibilities include onboarding agencies, updating records, and collaborating with Hanover Sales on mergers, while ensuring confidentiality and precision in all tasks.

Qualifications

• Associates degree preferred.
• Three or more years of P&C insurance related experience and/or training.
• Strong attention to detail and quality.
• Ability to multi-task and prioritize with varying deadlines.
• Excellent written and oral communication, and confidentiality.
• Proficient with Excel/Word and Hanover systems familiarity.

Responsibilities

• Manage onboarding of new agencies, including license verification and contracts.
• Maintain knowledge of licensing laws/regulations and promote best practices.
• Collaborate with Sales on agency mergers and transitions.
• Update agency/producer information in the licensing system.
• Create and troubleshoot user access for Hanover systems.
• Correspond with agency contacts and internal staff; manage calendars and tasks.

Skills

Attention to detail

Multi-tasking

Oral communication

Written communication

Teamwork

Professionalism

Flexibility

Microsoft Excel

Microsoft Word

P&C insurance knowledge

Education

Associates degree preferred

Tools

PMS Mainframe

GTAM tables

Oracle Identity Manager (OIM)

Point of Sale

Job description

For more than 170 years, The Hanover has been committed to delivering on our promises and being there when it matters the most. We live our values every day, demonstrating we CARE through our values, Sustainability initiatives and inclusive corporate culture.

Our Operations team is currently seeking an experienced Agency Licensing Coordinator in our Worcester, MA location.

This is a full time, non-exempt role.

POSITION OVERVIEW

The Agency Services Coordinator will report to the Licensing Supervisor and be responsible for the management and verification of agency and producer licensing records to ensure compliance with state laws, performing Due Diligence processes and executing agency appointments and contracts. Working closely with other Operational teams, Hanover Sales, and agency contacts, this individual will also support on-going maintenance of agency and producer records across various platforms and systems, generating user access in the form of log on IDs, agency management system downloads, terminations, authorizing new states and lines of business, and production codes. Strong problem solving and time management are essential to the role, with varying degrees of once-and-done processing vs. longer tail tasks which require tracking and follow-up.

IN THIS ROLE, YOU WILL

• Manage on-boarding process of new agencies, through clarification of agency production codes, license verification, contracts, internal systems updates, and communication throughout events
• Maintain working knowledge of licensing and appointment laws/regulations and promote best practices to ensure compliance
• Collaborate with Hanover Sales teams on agency mergers and acquisitions, identifying solutions to ensure transition is seamless and business transferred without interruption.
• Clarify intent of requests and present trade-offs due to systems or compliance limitations.
• Updates agency and producer information into licensing system, SIRCON's Producer Manager. Initiates appointments to states in areas the vendor doesn't support
• Creates and troubleshoots Hanover Point of Sale user access for key individuals within the agency
• Ensures confidentiality and privacy of personally identifiable information.
• Corresponds daily with agency contacts and internal staff via email
• Monitors group mailbox at different intervals, assigning critical tasks to staff and answering general inquiries regarding licensing or systems information
• Creates and maintains agency files, containing contract, licensing, and historical correspondence
• Perform other administrative duties as assigned

WHAT YOU NEED TO APPLY

• Associates degree preferred
• Three or more years of P&C insurance related experience and/or training; or equivalent combination of education and experience
• Strong attention to detail and quality
• Ability to multi-task and prioritize – Stays on top of multiple tasks that have varying deadlines.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality.
• Oral Communication - Listens and gets clarification; Responds well to questions.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; Varies writing
• Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.
• Professionalism - Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction; Commits to additional work hours when necessary to reach goals.
• Flexibility – Easily adapts to new, different or changing situations, requirements, or priorities.
• Some working knowledge of Personal or Commercial insurance, e.g. property, forms, terminology, or other related insurance experience a plus. Agency experience a plus
• Strong computer skills. Expert in Internet software; proficient in Microsoft Excel and Word. Experience with Hanover systems such as PMS Mainframe, GTAM tables, Oracle Identity Manager (OIM), Point of Sale, is a plus
• Competent communication, interpersonal, and organizational skills.

BENEFITS

• Medical, dental, vision, life, and disability insurance
• 401K with a company match
• Tuition reimbursement
• PTO
• Company paid holidays
• Flexible work arrangements
• Cultural Awareness Day in support of IDE
• On-site medical/wellness center (Worcester only)
• Full list of Benefits

EEO statement

The Hanover values diversity in the workplace and among our customers. The company provides equal opportunity for employment and promotion to all qualified employees and applicants on the basis of experience, training, education, and ability to do the available work without regard to race, religion, color, age, sex/gender, sexual orientation, national origin, gender identity, disability, marital status, veteran status, genetic information, ancestry or any other status protected by law. Furthermore, The Hanover Insurance Group is committed to providing an equal opportunity workplace that is free of discrimination and harassment based on national origin, race, color, religion, gender, ancestry, age, sexual orientation, gender identity, disability, marital status, veteran status, genetic information or any other status protected by law.

Compensation

The target hiring range for this role may vary based on geographic location and other factors, including merit or performance, demonstrated proficiency, skills for the role, education, travel requirements, and experience. Additional compensation may include an annual bonus (which could take the form of a general bonus, sales incentive, or short-term incentive), long-term incentive or spot recognition awards. The posted range reflects our ability to hire at different position titles and levels depending on background and experience.