Financial Operations Manager, Wharton Finance and Administration

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 51,000 - 85,000; Full time

Job summary

An established industry player seeks a Financial Operations Manager to join their Wharton Finance and Administration team. This role is pivotal in providing comprehensive financial operations support across multiple departments. You will manage payroll, purchasing, and reconciliations while assisting with budgeting and financial analyses. The ideal candidate will possess strong accounting skills and the ability to navigate complex financial systems. Join a prestigious institution that values innovation and offers a vibrant working environment in the heart of Philadelphia, where your contributions will help shape the future of education and research.

Benefits

Healthcare Benefits

Tuition Benefits

Retirement Benefits

Professional Development Opportunities

Health and Wellness Programs

Qualifications

• Bachelor's Degree with 3-5 years of related experience required.
• Strong accounting skills and knowledge of financial systems a plus.

Responsibilities

• Manage payroll, expense reimbursements, and purchasing processes.
• Assist with budgeting, forecasting, and financial modeling.

Skills

Accounting Skills

Interpersonal Skills

Communication Skills

Multi-tasking

Education

Bachelor's Degree

Tools

Workday

Hyperion

SmartView

Business Objects

Excel

Job description

Financial Operations Manager, Wharton Finance and Administration

Financial Operations Manager, Wharton Finance and Administration

Apply locations Steinberg/Dietrich Hall - 1st Floor time type Full time posted on Posted 2 Days Ago job requisition id JR00102372

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Financial Operations Manager, Wharton Finance and Administration

Job Profile Title

Business Manager B

Job Description Summary

The Financial Operations Manager reports directly to the Associate Director. The Financial Operations Manager will serve as an integral member of the Fiscal Operations team at Wharton Finance & Administration, providing centralized and comprehensive financial operations support for four administrative departments.

The Financial Operations Manager will be responsible for Workday payroll, Purchase Order/Requisitions, Concur reimbursements, reviews, and reconciliations, ensuring our financial operations processes are well-managed. The Financial Operations Manager will also assist the Associate Director with budgeting, forecasting, and financial models. This position will work closely with the departments' contacts to provide guidance on financial policies and processes.

Job Description

Job Responsibilities

• Manage processes such as payroll, expense reimbursements, purchasing cards, reconciliations, and journals. Provide auditable, streamlined processing to increase efficiency and enhance standardization, assuring all financial operations and decisions adhere to University and School policies.
• Manage departmental fiscal year-end close, merit process, access reviews, restricted funds, tax reporting, and other annual activities.
• Assist with operating budget and financial analyses/modeling processes. Assist with the development of budgets and forecasts/projections using Hyperion, SmartView, Business Objects, BEN Financials, Excel, and other financial tools.
• Management and administration of hiring needs, including professionals, temporary staff, and student workers. Providing training and oversight of workflows, projects, and process changes.
• Attend training and meetings to keep up-to-date in understanding of applicable financial and HR systems, policies, and procedures.
• Other duties and responsibilities as assigned.

Qualifications

• Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required. Ability to multi-task and pivot as necessary. Strong accounting skills and knowledge of Penn's financial systems a plus.
• Intermediate technical skills required (e.g., Excel's Pivot Tables, Tables, Power Query, etc.).
• Excellent interpersonal and communication skills are essential, including professional email writing skills and the ability to diplomatically but assertively enforce policies and guidelines.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$51,824.00 - $85,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.