Financial Operations Manager

Augusta University; Augusta (GA); On-site; USD 90,000 - 130,000; Full time

Job summary

The Financial Operations Manager is responsible for high-level financial management of all assigned DCG financial and business operations, including responsibilities affecting AU Dental Associates, Inc. (AUDA), reporting, and analysis.

This position serves as the primary business resource for assigned functional areas and retains responsibility and accountability for those assignments. This role requires advanced financial skills to ensure the timely and accurate recording, reporting, and

Responsibilities

• Prepare departmental and DCG-wide financial reporting.
• Review and reconcile allocations of personnel and non-personnel costs across funding sources.
• Assist with DCG budget creation, monitoring, and reconciliations.
• Coordinate with AUDA for accounting, reporting, and internal controls.
• Manage HR-related data and reporting, including staffing cost analyses.
• Develop training materials to ensure accuracy of financial data systems.

Job description

Financial Operations Manager

Job ID: 304532

Location: Augusta University

Full/Part Time: Full Time

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

The Financial Operations Manager is responsible for high-level financial management of all assigned Dental College of Georgia (DCG) financial and business operations, including responsibilities affecting AU Dental Associates, Inc. (AUDA), reporting, and analysis. Specific functional responsibilities are assigned within the DCG based on organizational priorities and operational needs. The Financial Operations Manager serves as the primary business resource for assigned functional areas and retains responsibility and accountability for those assignments. This position requires advanced financial skills to ensure the timely and accurate recording, reporting, and monitoring of assigned financial and business activity. The position also oversees complex and financial and HR-related systems and assists with developing comprehensive departmental financial reporting and training programs. This position collaborates with other Business Operations leaders, including the AUDA Accounting Manager, when assigned responsibilities affect AUDA accounting, financial reporting, internal controls, or the comprehensive DCG budget.

The duties include, but are not limited to:

Budget/Financial Management

• Assist with DCG Budget creation and budget monitoring (including reviews & reconciliations of salary allocations, personnel dist., and alignment with all funding sources).
• Prepare and process budget amendments and supporting documentation for DCG accounts (including state appropriations, projects/grants, foundation, departmental sales and services, and AUDA).
• Review and reconcile allocations of personnel and non personnel cost across all DCG depts and funding sources to ensure all cost centers are accurately funded.
• Review historical spend patterns and prepare budget forecasts, ensuring appropriate funding for all departments.
• Assist with strategic financial planning, advising on the allocation of multiple funding sources.
• Review and recommend solutions for funding gaps to ensure all DCG commitments are met and resources are effectively utilized.
• Review and approve expense transactions to ensure accurate and timely financial recording and compliance with policies and procedures.
• Manage financial commitments for faculty and ensure proper balancing and carryover of startup funds.
• Prepare departmental, project-based, and DCG-wide financial reporting to meet the needs to operational leaders (including discretionary reports, dept budget and actual reports, and program cost analyses).

Business Operations/Personnel Management

• Maintain master employee roster data for all faculty, staff, and resident positions within DCG, including organizational charts, position classifications, and associated funding sources while tracking, facilitating, and assisting in all position recruiting activities to streamline processes and ensure proper maintenance of all vacant positions.
• Prepare and process electronic personnel action requests, ensuring alignment with funding source changes (including state appropriations, departmental sales and services, and AUDA).
• Prepare and review salary adjustments, position reclassifications, and other personnel-related transactions, ensuring alignment with budget and funding sources.
• Prepare and review Position Classification Forms and Faculty Position Descriptions to ensure alignment with DCG strategic goals, budgetary constraints, university classification standards, and market benchmarks.
• Prepare personnel amendments and provide strategic support in staffing decisions, budget impacts, and alignment with DCG financial strategies.
• Prepare and manage HR-related reporting, including tracking personnel costs and providing data insights to support leadership in budgeting decisions.
• Prepare and present training to DCG staff to ensure accuracy of HR and financial data related systems.

Financial Reporting and Systems Management

• Prepare departmental management financial reports to monitor the financial health of the DCG and support strategic decisions, including monthly and annual reports on departmental financial activity, budget performance, and funding utilization.
• Prepare and review complex budgetary, funding, and operational reconciliations for assigned DCG accounts and activities, ensuring the accuracy of management information used for decision making.
• Coordinate with the AUDA