Financial Compliance Assistant

Essex County College; Newark, Northern (NJ, KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health coverage

Paid vacation

Pension plans

Tuition waiver programs

Professional growth opportunities

Job summary

Essex County College is seeking a dedicated Financial Compliance Coordinator to support the Finance Department. The ideal candidate will build and maintain the master finance compliance calendar and assist in operational support tasks.

This position offers a starting salary of $50,000 - $55,000 and a comprehensive benefits package including health coverage and tuition waiver programs.

Qualifications

• Associate's degree in accounting or related field required.
• Demonstrated experience in accounting and accounts payable operations.
• Ability to work under pressure and prioritize tasks.

Responsibilities

• Build and maintain the master finance compliance calendar.
• Process vendor and student check requests, ensuring accuracy.
• Support Financial Aid check stop payments and processing.

Skills

Accounting knowledge

Accounts payable operations

Journal entry preparation

Microsoft Office

Bilingual in English and Spanish

Education

Associate's degree in accounting

Bachelor's degree in accounting

Tools

Banner system

Job description

Essex County College Human Resources Department

Under the supervision of the Chief Financial Officer ( CFO ) and Comptroller, the Financial Compliance Administration is tasked to building and maintaining the master compliance calendar for the department. Will also be responsible for performing advanced accounting, disbursement, and operational support activities related to the functions of the Finance Department.

This position offers a competitive starting salary of $50,000 - $55,000, along with a comprehensive college benefits package.

Benefits include:

• Health, dental, and vision coverage
• Paid vacation, sick leave, and holidays
• Pension and retirement plans
• Tuition waiver programs
• Opportunities for professional growth

Be part of a collaborative and mission-driven college community.

Supervisory Role

Oral and written instructions are received from the Chief Financial Officer ( CFO ) and Comptroller. The Senior Accounting & Accounts Payable Coordinator may provide functional guidance to Accounts Payable staff.

Duties & Responsibilities

• 1. Build and maintain the master finance compliance calendar. It will track, "Who, what, and when" for every federal, state, and county deadlines.
• 2. Process vendor and student check requests, including high-value checks requiring authorized signatures.
• 3. Coordinate sorting, folding, mailing, holding, and pickup of vendor and student checks.
• 4. Support Financial Aid check stop payments, voids, reissuance, and Banner transaction processing.
• 5. Serve as a backup for Accounts Payable operations during staff absences to ensure continuity.
• 6. Monitor and manage the Accounts Payable email inbox and route inquiries appropriately.
• 7. Review Check Requests (CRs) to ensure accuracy, funding availability, and compliance.
• 8. Assist departments with Capital Purchase Requisitions and account inquiries.
• 9. Compile, track, and reconcile UPS , FedEx, E-ZPass, and other vendor invoices.
• 10. Collect and reconcile Purchasing Card (P-Card) transactions college-wide.
• 11. Prepare, review, and post journal entries related to accounts payable, disbursements, accruals, corrections, and interdepartmental transfers in the Banner system.
• 12. Assist with month-end and year-end closing activities, including journal entry preparation, account analysis, and reconciliation support.
• 13. Prepare weekly and ad hoc accounting, disbursement, and reconciliation reports.
• 14. Coordinate athletic game disbursement checks and prepare reconciliation documentation.
• 15. Maintain strict confidentiality of financial, staff, and student records.
• 16. Perform administrative and operational support duties for the Chief Financial Officer ( CFO ) and Comptroller.
• 17. Perform other related duties as required.

Physical Requirements

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of time.
• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls.
• Bend, twist, climb, push, pull, and lift.

Additional Requirements

Minimum Qualifications

• 1. Associate’s degree in accounting, Business Administration, or a related field.
• 2. Demonstrated experience in accounting, accounts payable operations, and journal entry preparation.
• 3. Working knowledge of the Banner system and Microsoft Office applications.
• 4. Demonstrated ability to work under pressure, prioritize assignments, and exercise sound judgment.
• 5. Ability to work effectively with academic, staff, student populations, and external constituents.
• 6. Excellent interpersonal and written communication skills.
• 7. Ability to maintain confidentiality at all times.
• 8. Ability to work in a multi-cultural environment.

Education Requirements

Associate’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

• 1. Bachelor’s degree in accounting or a related field.
• 2. Bilingual proficiency in English and Spanish.

Education Requirements

Bachelor’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Posting Information

Open Date

Open Date 09/01/2026

Open Until Filled No

Close Date

Close Date 09/15/2026

Special Instructions Summary

Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).