Financial Associate - Clinical and Translational Science Institute

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

403B Retirement Package

Competitive vacation and holidays

Tuition reimbursement

Parental leave

EFAP

Pet Insurance

On campus fitness facility

Discounts on local services

Job summary

Medical College of Wisconsin seeks a Finance Coordinator to support operational finance transactions for the Clinical and Translational Science Institute (CTSI). You will handle invoicing with iLab, reconciliation, and financial reporting to ensure accurate data and timely processing.

The role requires 2+ years of experience and a Bachelor’s degree, with on-site work three days a week. Expect collaboration across departments and ongoing processes to optimize financial operations.

Qualifications

• Bachelor’s degree and 2+ years of relevant experience.
• Experience with financial operations, invoicing, and reporting.
• Proficiency with financial systems and data analysis.

Responsibilities

• Coordinates development, maintenance, implementation, and documentation of financial operations.
• Serves as lead for processing operational finance transactions for CTSI.
• Manages departmental invoicing processes, including coordination with iLab for invoicing.
• Tracks, monitors, and reconciles payment status and follows up on outstanding items.
• Prepares reports and ad hoc analyses to support financial analysis functions.
• Verifies accuracy of reporting data and performs basic financial calculations.
• Analyzes funding sources and availability of funds for purchases.
• Reviews expenditures against the budget; supports grant expense management.
• Prepares financial analyses for budgeting and planning.
• Responds to financial inquiries; escalates issues as needed.
• Provides financial information for special projects.
• Maintains proficiency in financial systems and platforms.
• Assist with workplace inventory purchasing/maintenance.
• Maintain reception coverage in the CTSI suite to greet visitors.
• Other duties as assigned.

Skills

Financial reconciliation

Accounts payable/receivable

Budgeting support

Data analysis

Customer service

Education

Bachelor's degree

Tools

iLab invoicing

Job description

Summary

Support operational finance transactions, invoicing, and reconciliation activities to ensure accurate and timely financial data for the Clinical and Translational Science Institute (CTSI). Perform financial and business-related analysis and research, prepare financial data, and analyze funding resources.

Primary Responsibilities

• Coordinates development, maintenance, implementation, and documentation of financial operations.
• Serves as lead for processing operational finance transactions for CTSI.
• Manages departmental invoicing processes, including coordination with iLab for invoicing.
• Tracks, monitors, and reconciles payment status and participates in follow-up to resolve outstanding items.
• Prepares reports, ad hoc analysis, and transactional activities required to support financial analysis functions.
• Verifies accuracy of reporting data and financial performance indicators, and completes basic financial calculations and analysis.
• Analyzes appropriate funding sources and availability of funds for purchases and expenses.
• Reviews and approves expenditures against the approved budget; supports grant expense management and post-award financial activities as needed.
• Prepares financial analysis and projections for use in budget and strategic planning.
• Responds to routine and complex financial inquiries; escalates financial issues to senior finance staff and administrators for resolution when appropriate.
• Provides financial information for special projects.
• Utilizes and maintains proficiency in financial systems and platforms to support accurate and efficient financial operations.
• Assist with workplace inventory purchasing/maintenance
• Maintain regular coverage at the designated reception area within the CTSI suite to greet visitors, receive deliveries, respond to general inquiries
• Other duties as assigned.

Schedule

• Required 3 days a week onsite
• Standard business hours
• Monday-Frday

Knowledge - Skills - Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education an on equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 2 years

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.