Financial Associate

Montana State University; Bozeman (MT); Hybrid; USD 34,000 - 36,000; Full time

Job summary

Montana State University is seeking a Financial Associate to join Fiscal Shared Services on the Bozeman campus. The role provides accounting support, customer service, and financial education to departments while collaborating with central University offices.

You will handle accounts payable, accounts receivable, and financial reporting, ensuring accurate transactions and responsive service across multiple clients.

Qualifications

• Experience with accounting transactions, financial reporting, budgeting and a Bachelor’s degree or equivalent.
• Experience using Microsoft Excel and accounting software to analyze and summarize financial data.
• Demonstrated customer support experience.

Responsibilities

• Provides exceptional customer service to client departments through high quality work and responsiveness.
• Performs accounts payable functions for a wide variety of clients, processing invoices, journal vouchers and purchasing card transactions.
• Initiates accounts receivable invoices to external and internal customers and assists with collection of revenue on behalf of clients.
• Reconciles expense and revenue transactions to ensure completeness and accuracy of records.
• Generates monthly financial reports for client departments to support decision making and fund management.
• Advises department heads and other personnel on departmental financial position and resolves issues timely.
• Educates and supports staff, faculty and students on business processes and internal controls.

Skills

Accounting data analysis

Customer service

Attention to detail

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Accounting software

Job description

Please see Special Instructions for more details.

*This position is not eligible for sponsorship.*

Position Information

Announcement Number

Announcement Number STAFF - VA - 27128

For questions regarding this position, please contact:

An opportunity to join a growing organization dedicated to enhancing business flow on the MSU Bozeman campus! The Fiscal Shared Services Financial Associate provides accounting support, customer service and fiscal education to departments while working in a collaborative and supportive team environment.

Position Number

Position Number 4M1969

Department

Department Fiscal Shared Services

Division

Division University Business Services - Financial Services

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 1.0 FTE

Benefits Eligible

Salary $25.54 hourly, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

Fiscal Shared Services provides accounting support and customer service to departments across the Bozeman campus while collaborating closely with central University offices. The team performs a wide variety of business processes such as accounts payable, accounts receivable and financial reporting and analysis. The Financial Associate will be responsible for accounting transactions and processes, expense/revenue reconciliations, financial report generation and customer support.

Duties and Responsibilities

• Provides exceptional customer service to client departments through high quality work and responsiveness.
• Performs the accounts payable functions for a wide variety set of clients, processing invoices, journal vouchers and purchasing card transactions.
• Initiates accounts receivable invoices to external and internal customers and assists with collection of revenue on behalf of clients.
• Reconciles expense and revenue transactions to ensure completeness and accuracy of records.
• Generates easy-to-use, accurate and informative monthly financial reports for client departments to support strategic decision making and overall fund management.
• Advises department heads, directors and other key personnel regularly on departmental financial position; addresses and resolves areas of concern in a timely manner.
• Educates and supports staff, faculty and students across campus on business processes, best practices and internal controls.
• Dependent on department business needs, and if desired, partial remote work arrangements in the state of Montana may be available after an initial training period.

Required Qualifications – Experience, Education, Knowledge & Skills

• Experience with accounting transactions, financial reporting, financial analysis, or budgeting and a Bachelor’s degree or an equivalent combination of relevant education and experience.
• Experience using Microsoft Excel and accounting software to analyze and summarize financial data.
• Demonstrated customer support experience.

Preferred Qualifications – Experience, Education, Knowledge & Skills

N/A

The Successful Candidate Will

• Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
• Be highly organized with great attention to detail and a high level of accuracy in work product.
• Be forward-looking, anticipates problems and proactively addresses them.
• Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent Fiscal Shared Services and the University in a positive, professional manner.
• Exercise initiative and independent judgment in solving complex problems and in interpreting and applying policies and procedures.
• Have demonstrated excellent, professional verbal and written communication skills.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Supplemental Questions

Required fields are indicated with an asterisk (*).