Financial Associate

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 34,000 - 41,000; Part time

Job summary

Montana State University - Office of Student Engagement on the Bozeman campus seeks a Financial Associate within Fiscal Shared Services to support accounting transactions, prepare reports, and assist with client department financial needs.

The role emphasizes customer service, accuracy, and collaboration across offices. Partial Montana-based remote work may be available after training, with a starting hourly rate of $25.54 and a strong focus on internal controls.

Qualifications

• Experience with accounting transactions, financial reporting, budgeting or financial analysis.
• Proficiency in Microsoft Excel and accounting software to analyze financial data.
• Strong customer service experience.

Responsibilities

• Provide accounting transactions and financial support to client departments.
• Process accounts payable and purchasing card transactions.
• Generate monthly financial reports for departments.
• Advise department heads on financial position and internal controls.
• Assist with revenue invoicing and collections as needed.
• Support staff and students on business processes and best practices.

Skills

Accounting fundamentals

Microsoft Excel

Education

Bachelor’s degree or equivalent

Tools

Accounting software

Job description

Position Details

Position Information Announcement Number STAFF - VA - 27128 For questions regarding this position, please contact: Cassandra Balent 406-994-2198 [e-mail] Classification Title Accounting Analyst Working Title Financial Associate Brief Position Overview An opportunity to join a growing organization dedicated to enhancing business flow on the MSU Bozeman campus! The Fiscal Shared Services Financial Associate provides accounting support, customer service and fiscal education to departments while working in a collaborative and supportive team environment. Position Number 4M1969 Department Fiscal Shared Services Division University Business Services - Financial Services Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 FTE Benefits Eligible Eligible Salary $25.54 hourly, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open

General Statement

Fiscal Shared Services provides accounting support and customer service to departments across the Bozeman campus while collaborating closely with central University offices. The team performs a wide variety of business processes such as accounts payable, accounts receivable and financial reporting and analysis. The Financial Associate will be responsible for accounting transactions and processes, expense/revenue reconciliations, financial report generation and customer support.

Duties and Responsibilities

• Provides exceptional customer service to client departments through high quality work and responsiveness.
• Performs the accounts payable functions for a wide variety set of clients, processing invoices, journal vouchers and purchasing card transactions.
• Initiates accounts receivable invoices to external and internal customers and assists with collection of revenue on behalf of clients.
• Reconciles expense and revenue transactions to ensure completeness and accuracy of records.
• Generates easy-to-use, accurate and informative monthly financial reports for client departments to support strategic decision making and overall fund management.
• Advises department heads, directors and other key personnel regularly on departmental financial position; addresses and resolves areas of concern in a timely manner.
• Educates and supports staff, faculty and students across campus on business processes, best practices and internal controls.
• Dependent on department business needs, and if desired, partial remote work arrangements in the state of Montana may be available after an initial training period.

Required Qualifications – Experience, Education, Knowledge & Skills

• Experience with accounting transactions, financial reporting, financial analysis, or budgeting and a Bachelor’s degree or an equivalent combination of relevant education and experience.
• Experience using Microsoft Excel and accounting software to analyze and summarize financial data.
• Demonstrated customer support experience.

Preferred Qualifications – Experience, Education, Knowledge & Skills

N/A

The Successful Candidate Will

• Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
• Be highly organized with great attention to detail and a high level of accuracy in work product.
• Be forward-looking, anticipates problems and proactively addresses them.
• Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent Fiscal Shared Services and the University in a positive, professional manner.
• Exercise initiative and independent judgment in solving complex problems and in interpreting and applying policies and procedures.
• Have demonstrated excellent, professional verbal and written communication skills.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number Of Vacancies 1 Desired Start Date Upon Successful Completion Of Search Position End Date (if Temporary) Open Date Close Date Applications Will Be Review of applications will be on a continual basis and will continue until the positions are filled.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

• Resume
• Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).