Financial and Contracts Analyst 3

UC Davis Health

Sacramento (CA)

Hybrid

USD 77,000 - 139,000

Full time

2 days ago

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Benefits offered by this job

Medical plans

Dental and vision coverage

Retirement plans

Paid holidays

Paid time off

Job summary

The incumbent at UC Davis Health independently conducts complex financial analysis and reconciliation of contracts and grants expenditures in excess of $5 million, ensuring adherence to sponsored award requirements, funding restrictions, and University policies.

Develop budgetary forecasts, prepare reports for Principal Investigators, CAO and Research Manager, and provide pre-award grant administration support within a hybrid work arrangement.

Qualifications

Bachelor's degree or equivalent experience in a related field.
Financial analysis experience including cost allocation, forecasting, and strategic planning.
Experience with extramural funds and detailed budget preparation.
Extensive knowledge of federal guidelines (OMB Uniform Guidance).
Strong organizational skills and independent judgment to manage priorities.
Ability to plan, forecast deadlines, multitask, and coordinate assignments.

Responsibilities

60% - Financial Management
20% - Contract and Grant Administration
10% - Personnel/Payroll
10% - Pre-Award Administration

Skills

Financial analysis

Budget forecasting

Interpersonal communication

Verbal and written communication

Excel pivot tables

Problem solving

Independent work

Adaptability

Multifund accounting

Education

Bachelor's degree in related area or equivalent experience or training

Tools

Aggie Enterprise/Oracle

UC Path

Outlook

Effort Reporting System

Job description

Job Summary

The incumbent independently conducts complex financial analysis and reconciliation of contracts and grants expenditures in excess of $5 million, ensuring adherence to sponsored award requirements, funding restrictions, and University policies. Research issues, analyze data, prepare reports, make recommendations and meet with Principal Investigators on a monthly basis. Provide accurate monthly financial reports to Principal Investigators, Chief Administrative Officer (CAO), and Research Manager. Develop budgetary forecasts for review and implement budgetary adjustments to ensure effective stewardship of funds and compliance with institutional and sponsor requirements. Provide pre-award grant administration support. Responsible for primary authorization and oversight of purchasing, invoice processing and expense reimbursements for contracts and grants per budgets. Requires a broad knowledge of OMB Uniform Guidance, University and UCDHS policies, procedures, practices and organization.

Job Summary

Minimum Qualifications

Bachelor's degree in related area or equivalent experience or training
Financial analysis experience including cost allocation, forecasting, and strategic planning to analyze, compile and interpret financial data and reports to present complex data for decision making purposes.
Experience working on extramural funds, including detailed budget preparation, assistance with scopes of work, financial analysis and forecasting.
Extensive knowledge in federal financial guidelines as stated in OMB Uniform Guidance for Federal awards
Proven organizational skills to work with changing priorities, pressure of deadlines, and demanding workload. To use independent judgment to make logical decisions.
Ability to plan, anticipate operational needs, forecast deadlines, set objectives/goals, multitask, and coordinate assignments including follow-ups.
Proven interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals to secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements.
Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications
Ability to manage multiple funds involving different accounting procedures including analysis, reconciliation, projection, fiscal closing and grant preparation.
Knowledge and experience using standard accounting principles and practices.
Experience using Windows-based programs.
Advanced knowledge and expertise in the use of Excel, especially pivot tables.
Ability to represent the Department in a professional manner.
Ability to effectively and efficiently work in an independent fashion in an organized and self-directed manner.
Ability to readily adapt to change.
Ability to analyze problems, suggest solutions, make decisions, and initiate resolutions actions for the effective management of the purchasing, accounts payable, and accounts receivable activities in the Department.
Ability to enhance performance through training and evaluation.
Ability to establish and maintain filing systems, databases and spreadsheets. Must be able to coordinate and organize a high volume of record files efficiently.
Ability to deal with conflict in a constructive manner and ability to work in a fast-paced environment.
Proven critical thinking skills in problem solving complex issues, analyzing and interpreting data and policy and placement of issues into context.

Preferred Qualifications

Extensive knowledge of University accounting/financial/grant policies and procedures.
Extensive knowledge of University policies and procedures on purchasing, travel, entertainment, transfers of expenses, invoicing and collections.
Expertise with university policy and procedures relating to personnel and payroll
Proven ability to use and understand computer software and web-based applications to include Aggie Enterprise/Oracle, UC Path, Outlook, Effort Reporting System

Key Responsibilities

60% - Financial Management
20% - Contract and Grant Administration
10% - Personnel/Payroll
10% - Pre-Award Administration

Department Overview

Welcome to the Department of Psychiatry and Behavioral Services at UC Davis! We are committed to promoting world-class mental health services that help patients and families live their lives more fully. Our four key mission areas — patient care, training and education, research, and community engagement — actively support this commitment.

POSITION INFORMATION

Salary or Pay Range: $2,954.02-$5,360.15
Salary Frequency: Biweekly
Salary Grade: 163
UC Job Title: FINANCIAL ANL 3 CX
UC Job Code: 005183
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100
Shift (Work Schedule): 8-5; M-F
Location: Behavioral Health Center (HSP048)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for dental and vision coverage for you and your family
Retirement plans for eligible employees including Pension and other Retirement Saving Plans
Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
Lactation Support Program and Family Care discounts and resources
Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
On-site Employee Assistance Program including access to free mental health services
Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
Access to free professional development courses and learning opportunities for personal and professional growth
Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Years
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Ability to work under pressure, adapt

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