Financial Analyst 2

Stanford University; Palo Alto (CA); Hybrid; USD 120,000 - 136,000; Full time

Benefits offered by this job

PTO 18+ days

Health benefits

Flexible work options

Tuition assistance

403(b) plan

Mental health programs

Commuter benefits

Job summary

Stanford University in Palo Alto, CA, seeks a Research Finance Analyst and Post-Award Grants Administrator to provide research finance analysis and post-award financial administration for faculty portfolios, including sponsored grants and contracts. The role reports to the Associate Director of Finance and supports PI portfolios with budgeting, forecasting, and compliance.

This hybrid position requires advanced Excel and knowledge of sponsored research administration, working closely with

Qualifications

• Post-award research administration experience in a university/academic medical center or biomedical research environment.
• Experience managing complex faculty portfolios with federal and non-federal awards.
• Knowledge of federal sponsor requirements and Uniform Guidance (2 CFR 200).
• Experience with cost transfers, labor adjustments, and award closeout.
• Proficiency with Stanford financial systems or comparable grants-management systems.
• Certified roles or NCURA training is a plus.

Responsibilities

• Perform and design ad hoc analyses of large data sets and reconcile complex accounts.
• Develop budgeting and forecasting for multiple PI portfolios; provide high-level financial summaries.
• Monitor expenditures, commitments, salary allocations, and award terms; generate reports.
• Support award management, proposal budgets input, and closeout activities with internal and external partners.
• Provide consulting and financial insights to principal investigators and Institute leadership.

Skills

Post-award research administration

Budgeting & forecasting

Advanced Excel

Financial analysis

Education

Bachelor's degree + 4 years experience

Tools

Stanford financial systems

Excel

Financial reporting tools

Job description

Research Finance Analyst and Post-Award Grants Administrator

Stanford, CA, United States (Hybrid)

Job Description

Budgeted Pay Range: $120,327 to $135,922 annually, commensurate with experience and qualifications.

Work Arrangement: This position is hybrid eligible, with a combination of telecommuting and two on-site days per week.

Application Requirement: To be considered, applicants must submit a resume and cover letter describing their experience with post-award research administration, grants management, research financial analysis, sponsored award compliance, and management of faculty financial portfolios.

The Institute for Stem Cell Biology and Regenerative Medicine within Stanford University's School of Medicine is seeking a Research Finance Analyst and Post-Award Grants Administrator (Financial Analyst 2) to provide research finance analysis and post-award financial administration for faculty portfolios, including sponsored grants, contracts, and non-sponsored funding. Reporting to the Associate Director of Finance, this position will support principal investigators and Institute leadership by managing complex financial reporting, budgeting, forecasting, expenditure review, compliance monitoring, award closeout support, and financial analysis across multiple PI portfolios.

This role is best suited for a financial professional who enjoys research finance analysis, post-award grants administration, compliance, forecasting, and faculty-facing financial partnerships.

The successful candidate will serve as a primary financial partner to principal investigators, faculty, lab staff, research administrators, and Institute leadership, providing proactive portfolio oversight from award setup through closeout. The position requires the ability to reconcile and analyze detailed financial data, identify trends and risks, and translate information from multiple sources into accurate forecasts and a clear, comprehensive picture of each faculty member’s financial portfolio.

In this role, you will monitor expenditures, commitments, salary allocations, effort, award terms, reporting deadlines, and available balances; prepare recurring and ad hoc reports; advise faculty and research teams on financial decisions; and coordinate with Institute colleagues and central university offices to resolve issues. The role requires advanced knowledge of Stanford financial systems, sponsored research administration, internal policies, sponsor requirements, external regulations, and financial reporting tools. Success in this role requires strong judgment, advanced Excel and financial systems skills, attention to detail, knowledge of sponsored research administration, and the ability to manage multiple complex portfolios and competing deadlines.

In addition, you will use financial systems and reporting tools to create, maintain, and analyze faculty financial reports; monitor sponsored and non-sponsored funds; support budgeting and forecasting; review expenditures for allowability and compliance; support cost transfers and labor adjustments; and provide high-level financial summaries and recommendations to assist with decision-making. You will also partner with Institute and central university partners, including the Office of Sponsored Research (OSR), the Office of Research Operations (ORO), faculty research and administrative teams, and the Institute Grants Coordinator, to support award management, proposal budget input, financial reporting, audit inquiries, process improvements, account setup, extensions, and closeout support.

The Institute for Stem Cell Biology and Regenerative Medicine was established to build on Stanford’s leadership in stem cell science. Its mission is to promote discovery, accelerate translational research, and conduct training, education, and outreach in stem cell biology and regenerative medicine. Institute staff are committed to creating a scientific and organizational environment that values research, collaboration, growth of skills and knowledge, safety, ethical conduct, good stewardship, and compliance with applicable policies and regulations.

DESIRED QUALIFICATIONS:

• Post-award research administration experience in a university, academic medical center, or biomedical research environment.
• Experience managing complex faculty portfolios that include federal grants, non-federal awards, subawards, gifts, endowments, and other institutional funds.
• Knowledge of federal sponsored-project requirements, including Uniform Guidance, 2 CFR 200, and familiarity with NIH or other federal sponsor policies.
• Experience with Stanford financial and research administration systems, or comparable enterprise financial and grants-management systems.
• Experience with cost transfers, labor adjustments, labor schedules, effort review, account setup, account extensions, cost sharing, award closeout, and sponsored-project compliance.
• Experience preparing financial projections, budget reports, portfolio summaries, and recommendations for principal investigators, faculty, or senior management.
• Certified Research Administrator, Certified Financial Research Administrator, or relevant NCURA training.

Responsibilities

Core Duties:

Perform and design ad hoc analyses of large complex data sets:reconcile complex accounts. Identify and resolve complex issues whichmay span multiple areas.

Construct and assemble data for budgeting and decision making;develop conclusions, and present high level summary of recommendations.May develop annual budget for individual department/unit.

Conduct analysis and resolution, and recognize exceptions.Participate in developing solutions that may require policy changes orthe development of new processes; maintain broader organizationalperspective in decision making.

Execute internal control programs established by management,research new regulations, and recommend and implement approved changes.May manage compliance program for area of responsibility, and createcomplex compliance reports.

Develop reports and presentations of complex financial data andmetrics for management and third parties.

Participate as a member of a project team; support newinitiatives. Make decisions determining approach to managing andcompleting processes.

Contribute to unit and organization strategy; assist in thedevelopment of change management plans and materials as needed.

Develop and maintain desktop procedures and process documentationfor area of responsibility.

Define requirements, develop and implement complex test cases,perform system testing and analyze results.

Participate in critical analysis of existing systems andprocesses, and identify opportunities for process improvement.

Provide consulting advice to client group(s); serve as a resourceon matters that require specific technical, financial, or subject matterexpertise; support negotiations with external partners.

May supervise, train, coach, and review the work of other staff,as needed. Contribute primarily through applying individualexpertise.

Bachelor's degree and four years of relevant experience orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced proficiency in business applications, such as MicrosoftOffice suite, especially Excel.

Demonstrated knowledge of financial systems; internet andcomputer literacy.

Knowledge of Generally Accepted Accounting Principles(GAAP).

Strong communication skills, including ability to preparematerials for and clearly and effectively communicate information tointernal and external audiences and client groups.

Demonstrated project management skills and ability to contributeto or lead part of a multi-functional team.

• Pay Range $97,703-$182,380
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Finance
• Posting Date 09/30/2026, 01:16 AM
• Grade H
• Job Identification 200799

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more