Financial Aid Systems Analyst

California State University; San Jose (CA); Vor Ort; USD 88.000 - 98.000; Vollzeit

Zusammenfassung

San José State University is seeking a Financial Aid Systems Analyst to research, develop, implement, and maintain business processes and PeopleSoft-based financial aid systems. You will troubleshoot PeopleSoft modules, lead functional initiatives, and collaborate with students, staff, and campus units.

The role requires knowledge of PeopleSoft Query, SQL, and financial aid regulations, along with strong communication, analytical, and project coordination skills.

Qualifikationen

• Equivalent to a bachelor’s degree in a related field.
• Two (2) years of relevant experience; advanced degree may substitute for the required experience.

Aufgaben

• Maintain and configure PeopleSoft financial aid processes, queries, programs, reports, and annual system setup activities
• Process and monitor ISIR, Cal ISIR, Middle Class Scholarship, and Cal Grant data while ensuring data accuracy and integrity
• Serve as a liaison between functional and technical staff; analyze system changes, coordinate testing, support upgrades, and translate business needs into functional specifications
• Develop reports for financial aid staff and campus departments, support audits and regulatory reporting, and assist with resolving complex data discrepancies
• Coordinate projects, lead technical implementations, develop procedures, and train staff by creating user guides and process documentation

Kenntnisse

Emerging technologies awareness

Communication

PeopleSoft Query

SQL

Organizational skills

Independent work

Facilitation skills

Oral and written communication

Presentation skills

Analytical skills

Change management

Financial aid processes knowledge

SQR knowledge

FileMaker knowledge

FTP knowledge

Ausbildung

Bachelor's degree in a related field

Tools

SQR

FileMaker

FTP

PeopleSoft

Jobbeschreibung

Job Summary

The Financial Aid and Scholarships Office is seeking a Financial Aid Systems Analyst to research, develop, implement, maintain, and enhance business processes, systems, and technology supporting financial aid operations. The incumbent will serve as a functional troubleshooter for PeopleSoft modules and Query tools and act as a functional lead on the PeopleSoft Financials team.

Key Responsibilities

• Maintain and configure PeopleSoft financial aid processes, queries, programs, reports, and annual system setup activities
• Process and monitor ISIR, Cal ISIR, Middle Class Scholarship, and Cal Grant data while ensuring data accuracy and integrity
• Serve as a liaison between functional and technical staff; analyze system changes, coordinate testing, support upgrades, and translate business needs into functional specifications
• Develop reports for financial aid staff and campus departments, support audits and regulatory reporting, and assist with resolving complex data discrepancies
• Coordinate projects, lead technical implementations, develop procedures, and train staff by creating user guides and process documentation

Knowledge, Skills & Abilities

• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices
• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of PeopleSoft Query and SQL
• Knowledge of university financial aid processes
• Excellent organizational skills
• Ability to work independently, make sound judgments, decisions, and commitments within a team environment
• Excellent facilitation skills
• Ability to influence and gain support for a decision while collaborating with a decentralized customer base
• Excellent oral and written communication skills
• Excellent presentation skills
• Strong analytical skills and ability to understand and troubleshoot admissions and transfer credit issues
• Ability to adapt to changes and be proactive in identifying when changes impact PeopleSoft configuration and/or functionality
• An in-depth and extensive knowledge of all financial aid federal and state rules and regulations, PS processes, and the relationships between Financial Aid and other areas, including Student Records, Admission, and Bursars
• Working knowledge of SQR, FileMaker, and FTP

Required Qualifications

• Equivalent to a bachelor's degree in a related field
• Two (2) years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis

Preferred Qualifications

• Advanced degree in computer science, technology, business, or related field
• Five (5) years of experience supporting information systems and technology

Compensation

Classification: Business Systems Analyst II
Anticipated Hiring Range: $7,914/month - $8,738/month (Step 11 – Step 16)
CSU Salary Range: $6,492/month - $9,458/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Contact Information

People and Culture
[e-mail]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail] .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [e-mail] .
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [e-mail] .
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.