Financial Aid Program Specialist - Workforce Programs

Monash University; Lafayette (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

South Louisiana Community College is seeking a Financial Aid Administrator to manage Title IV aid processing, disbursement, and state/federal reporting.

The role covers packaging aid, monitoring workforce funding, and reconciling accounts with LOSFA and COD systems, while collaborating with Student Accounts and program managers.

Qualifications

• Three years of experience in a higher education financial aid office; Demonstrated experience in student financial aid related to counseling, eligibility determination, needs analysis, verification, and packaging.

Responsibilities

• Executes the technical processing and lifecycle management of federal Title IV aid programs including origination, disbursement, and reconciliation.
• Monitor, package, and award workforce education grant funding to qualifying students.
• Serve as an institutional expert for federal/state compliance reporting and COD submissions.
• Manage packaging and tracking of workforce education grants funded through Banner, including attendance verification and eligibility.
• Conduct detailed reconciliation of federal/state funding with College records and LOSFA regulations.
• Administer VA education benefits with the VA Primary Certifying Official and CORE programs.
• Develops federally/state-mandated program reports and performs advanced data analysis.
• Interface with state agencies, COD systems, US Department workforce software to resolve eligibility issues.
• Monitor fund balances for billing/expenditure; coordinate with program managers and Student Accounts.
• Maintain compliance with laws, regulations, accreditation standards, and guidelines.
• Perform other related duties as required.

Skills

Customer service

Interpersonal skills

Analytical thinking

Regulatory knowledge

Tools

COD (Common Origination and Disbursement)

NSLDS

Banner Financial Aid

Microsoft Office

Job description

Apply now Job no: 495671
Work type: Staff Full-Time
Location: Lafayette, LA
Categories: Financial Aid

Department: Academic & Student Affairs

Type of Appointment: Unclassified - Administrative/Staff

Duties and Responsibilities:

• Work Habits: 40%
• Executes the technical processing and lifecycle management of federal Title IV aid programs, e.g. Workforce Pell Grant and Louisiana state aid programs, e.g. M.J. Foster Promise, including origination, disbursement, and reconciliation.
• In coordination with the Workforce and Economic Development department, monitor, package, and award workforce education grant funding to qualifying students.
• Serves as an institutional subject matter expert for federal and state compliance reporting, including submission of required data to the Common Origination and Disbursement (COD) system.
• Manages the technical packaging, awarding, and tracking of workforce education grants funded through the Banner Financial Aid Management System. Confirm attendance, enrollment, course data, charges, and eligibility for WORKFORCE students receiving various funding sources.
• Conducts detailed reconciliation of federal and state funding accounts in coordination with Student Accounts, ensuring fiscal accuracy of disbursements and resolving discrepancies between institutional records, Common Origination and Disbursement (COD), and the Louisiana Office of Student Financial Assistance (LOSFA).
• Administers Veteran (VA) education benefits in coordination with the institution’s VA Primary Certifying Official, including eligibility verification and compliance with Chapter 30, 33, and 35 benefit programs.
• Develops and submits federally and state-mandated program reports (e.g., Fiscal Operations Report and Application to Participate (FISAP), state grant performance data, and workforce grant expenditure reports. Advanced data analysis and regulatory knowledge required.
• Interfaces directly with external state agencies (Louisiana Office of Student Financial Assistance), Common Origination and Disbursement systems (Department of Education), and Enrollment Manager software (Veteran Affairs) to resolve complex eligibility and compliance issues, operating with a higher degree of regulatory authority and inter-agency coordination.
• Monitors dedicated workforce and scholarship fund balances for billing and expenditure purposes, coordinating with program managers and Student Accounts to ensure proper draw-down of state and federal funds.
• Maintain functional knowledge and ensure compliance with all laws, regulations, accreditation standards, and professional guidelines regarding federal and state aid programs.
• Perform other related duties as required or assigned.

Behavioral Standards:

• Make recommendations regarding operations, policies, and processes to achieve continual improvement and efficiency.
• Demonstrate an elevated level of interpersonal skills to handle sensitive and confidential situations.
• Use independent professional judgement to advise stakeholders by instructing and interpreting information and delivering the most equitable outcome for the student.
• Use independent professional judgement to advise stakeholders by instructing and interpreting information and delivering the most equitable outcome for the student.

Institutional Support:

• Collaborate with institution VA Primary contact, to maintain and remain abreast of all VA policies and procedures.
• Provide updates to the Associate Director Programs and Compliance on the status of outstanding student applications and awards.
• Work with program managers concerning availability of funding resources and student enrollment.

Team Relations:

• Possess the ability and endurance necessary to work the hours needed to complete the job.
• Predictable and reliable attendance is required to provide consistency and continuity of the business services provided to the college.
• Perform other duties that will assist in promoting the college within the community.

Minimum Qualifications:

• Three years of experience in a higher education financial aid office; Demonstrated experience in student financial aid related to financial aid counseling, eligibility determination, needs analysis, verification, and packaging required.

Preferred Qualfications:

• Experience with Workforce funding programs and Veteran Benefits administration.
• Experience working within Common Origination and Disbursement (COD), National Student Loan Data System (NSLDS), and Banner Financial Aid Management System, or other related programs.

Preferred Knowledge, Skills and Abilities:

• Soft Skills: Strong people skills. Excellent customer service skills, along with the ability to interact with a diverse population.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Must be able to demonstrate the proven abilities of intellectual reasoning, power of persuasion, and consistent dedication to the position.
• Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability: High Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills: Knowledge of Microsoft Office software (Outlook, Excel, PowerPoint, and Word). Ability to learn to operate College-specific software and applications.
• Certificates, Licenses, Registrations: Criminal Background Clearance. Valid Driver’s License.
• Other Qualifications: Ability to establish priorities and meet deadlines. Must be able to work in a fast-paced environment with a demonstrated ability to multi-task.

Benefits:

As a member of the Louisiana Community and Technical College System, South Louisiana Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. South Louisiana Community College is an equal opportunity/equal access employer. South Louisiana Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

Advertised: 06 Aug 2026 Central Daylight Time
Applications close: 20 Aug 2026 Central Daylight Time

Louisiana Community and Technical Colleges System