Financial Aid Analyst

Virginia's Community College System; Richmond (VA); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Deferred compensation

Paid parental leave

State employee discounts

Retirement program

Job summary

NOVA is seeking a Financial Aid Analyst to support student services by reviewing and verifying federal, state, and institutional aid programs. The role entails documentation, reporting, and program assessment to ensure compliance and accurate awarding of aid.

The analyst will apply regulations, review applications, resolve discrepancies, and assist in areas such as consortium agreements and study abroad, while maintaining auditable records and delivering excellent service to students.

Qualifications

• Experience interpreting rules, regs and standards from college/state/federal entities.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and make decisions.
• Strong customer service orientation and communication skills.
• Proficiency with PeopleSoft and MS Office suite (Word, PowerPoint, Excel, Outlook).
• Knowledge of federal/state regulations and student aid procedures.
• Ability to maintain accurate, auditable financial aid records.

Responsibilities

• Evaluate financial aid applications and determine aid packaging per guidelines.
• Stay updated on state and federal rules governing financial aid.
• Resolve discrepancies to determine eligibility and assist awarding.
• Authenticate information to complete review and facilitate awarding.
• Assist in areas like Consortium Agreements and Study Abroad.
• Communicate adjustments and maintain accurate records.

Skills

Regulations interpretation

Decision making

Independent work

Customer service

MS Office

PeopleSoft

Regulatory knowledge

Communication skills

Tools

PeopleSoft SIS

Microsoft Office

Excel

Word

PowerPoint

Outlook

Scanning software

Job description

Working Title Financial Aid Analyst Role Title Education Support Spec II Role Code 29143-FP FLSA Nonexempt Pay Band 03 Position Number 28000394 Agency Northern VA Community College Division NV280-Office of Student Services Work Location Fairfax County - 059 Hiring Range $55,000/yr Emergency/Essential Personnel No EEO Category 5-Paraprofessionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

8 AM to 5 PM, M-F

General Description

Sensitive Position No Job Description The Financial Aid Analyst will provide student service regarding federal, state, and institutional financial aid programs. The Financial Aid Analyst will assist in the preparation of financial aid process documentation, reporting, and program assessment. This position will be responsible for document review and verification, needs analysis, awarding of financial aid and monitoring of awards, while ensuring to maintain financial compliance requirements.

Duties And Tasks

• Evaluate financial aid application to determine appropriate packaging of aid based on standardized institutional, state, and federal guidelines and procedures.
• Keep abreast of all state and federal rules, regulations, and guidelines governing various types of financial aid.
• Review and resolve discrepancies/conflicting information to accurately determine student aid eligibility according to regulatory requirements.
• Authenticate financial aid information to complete the review of the financial aid application and facilitate the awarding process.
• Assists in one or more of the major areas of financial aid, specifically Consortium Agreements and Study Abroad.
• Adjusts awards by determining the student’s adjusted aid eligibility, ensuring accuracy and communicating adjustments, as appropriate.

Essential Functions

• Comprehensive experience and knowledge in state, federal and institutional financial aid programs, including higher-level knowledge of federal work-study and student loans.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required KSAs

• Ability to interpret rules, regulations and standards established by College, state and federal entities.
• Ability to work under pressure and meet deadlines.
• Ability to make decisions and work independently.
• Strong customer service orientation.
• Familiarity with computer applications related to financial aid as well as student information systems. Flexibility and willingness to learn and adapt to the ever-changing world of financial aid.
• Ability to communicate effectively, both orally and in writing, with proficiency of syntax and grammar.
• Ability to meet deadlines and work under pressure;
• Ability to work well with students, staff and other offices for successful resolution of difficult problems.
• Knowledge of People Soft student information system, proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook), and scanning software.
• Knowledge of federal and state regulations
• Knowledge of student loan procedures
• Ability to maintain accurate and auditable financial aid records
• Ability to participate as a team member
• Ability to work with detail and follow established procedures

Minimum Qualifications

• Experience working in student services, financial aid office, or equivalent.
• Experience with Microsoft Office Suite tools.
• Experience in coordinating office tasks and managing multiple projects.

Additional Considerations

• Experience reconciling and balancing financial accounts.
• Experience in a financial aid office coordinating workflow, and interpreting and implementing state and federal programs.
• Experience organizing, tracking and reporting information with specific attention to detail.

Operation of a State Vehicle No Supervises Employees No Required Travel

n/a

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At a Glance | Northern Virginia Community College

• a comprehensive health and dental insurance program
• generous paid leave
• deferred compensation plans
• paid parental leave
• state employee discounts
• a solid and secure retirement program

We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission.

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review

NOVA’s Annual Security Reports

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/102900