Financial Advisory - Executive Assistant

Kestra Financial, Inc.; Virginia; Remote; USD 28,000 - 40,000; Part time

Benefits offered by this job

Competitive pay

401(k)

Health insurance

Tuition reimbursement

Growth opportunities

Job summary

Kestra Financial, Inc. is seeking an experienced Executive Assistant to provide high‑level administrative and operational support to senior executives. The role manages complex calendars, coordinates domestic and international travel, and handles expense reporting in a fast‑paced, confidential environment.

This is a remote part‑time position with opportunities to contribute across the firm. The EA will partner with leaders, coordinate meetings, manage communications, and ensure timely follow‑up

Qualifications

• 2–3 years of executive assistant or senior administrative support experience.
• Experience managing complex calendars and coordinating travel and events.
• Ability to prepare and reconcile expense reports and handle confidential information.

Responsibilities

• Manage executive calendar, meetings, and scheduling.
• Coordinate domestic and international travel and events.
• Prepare, submit, and track expense reports and invoices as needed.
• Liaise with clients, vendors, and stakeholders with professionalism and discretion.
• Support special projects and cross‑functional team activities.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Microsoft 365 / Outlook

Job description

Lead with Purpose. Partner with Impact.

Curo Private Wealth, with offices in Reston, VA, Richmond, VA and Rockville, MD, is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior executives and the firm. If you thrive in a fast-paced environment and are highly organized and resourceful, this role could be for you!

The Executive Assistant serves as a trusted partner to the firm’s leaders by managing email communication, coordinating complex calendars, arranging business travel and events, and preparing and managing expense reports. This role supports the leaders’ effectiveness by protecting time, facilitating communication, anticipating needs, maintaining confidentiality, and ensuring that commitments and follow-up items are completed accurately and on time. The Executive Assistant also works closely with team members, vendors, and other stakeholders to provide polished, responsive, and professional support. This is a remote part‑time position.

What You'll Do:

Executive Support and Calendar Management

• Manages the executive's complex calendar, including scheduling, prioritizing, and coordinating internal and external meetings, appointments, and commitments.
• Proactively resolves scheduling conflicts, protects time for high-priority work, and adjusts the calendar as priorities change.
• Coordinates meeting logistics, including invitations, locations, virtual meeting links, materials, technology needs, and catering when applicable.
• Prepares agendas, briefing materials, presentations, and other documents to ensure the executive is prepared for meetings and events.
• Tracks commitments, decisions, and action items and follows up with appropriate parties to support timely completion.
• Screens and prioritizes requests for the executive's time and attention, using sound judgment and an understanding of firm priorities.

Business Travel and Event Coordination

• Plans and books domestic and international business travel, including air, rail, lodging, ground transportation, and other required arrangements.
• Ensures the executive has confirmations, schedules, contact information, and supporting materials.
• Monitors travel arrangements and responds promptly to delays, cancellations, and other itinerary changes.
• Coordinates lunches/meetings with COIs and other external partners
• Coordinates executive participation in conferences, client events, leadership meetings, team events, and other business functions.
• Partners with internal team members and external vendors to manage event logistics, registrations, contracts, materials, and deadlines.

Expense Management and Administrative Operations

• Prepares, submits, and manages expense reports accurately and within required deadlines.
• Reconciles receipts and transactions, identifies missing documentation, and resolves discrepancies in coordination with the executive and Kestra Accounts Payable.
• Maintains organized records for travel, events, invoices, reimbursements, and business expenses.
• Processes invoices, registrations, memberships, licensing and other executive-related administrative requests as assigned.

Communication and Relationship Management

• Serves as a professional and responsive point of contact for clients, vendors, and other stakeholders interacting with the executive.
• Drafts, reviews, and coordinates correspondence and communications on behalf of the executive as appropriate.
• Handles confidential, sensitive, and proprietary information with a high degree of discretion and professionalism.
• Builds effective working relationships across the firm and communicates proactively to prevent delays or missed commitments.
• Anticipates the executive's needs and addresses routine matters independently while escalating issues appropriately.
• Provides courteous, polished, and timely service consistent with the firm’s standards.

Special Projects and Team Support

• Supports strategic and operational projects sponsored by the executive by coordinating meetings, organizing information, tracking deadlines, and preparing status updates.
• Conducts research and compiles information to support executive decision-making and planning.
• Coordinates with other administrative and operational team members to ensure seamless coverage and execution of firm priorities.
• Assists with office, team, and client events as needed.
• Performs other executive support and administrative duties as assigned.

Measures of Success

• Accuracy and effectiveness of calendar management and meeting coordination.
• Timeliness and completeness of travel arrangements, itineraries, and expense reports.
• Executive preparedness for meetings, travel, events, and key commitments.
• Timely completion and follow-up of executive action items and assigned projects.
• Quality, professionalism, and responsiveness of communication with internal and external stakeholders.
• Protection of confidential information and consistent exercise of sound judgment.
• Ability to anticipate needs, adapt to changing priorities, and improve administrative efficiency.

What You Bring:

• Minimum of 2-3 years of Executive Assistant or senior-level administrative support experience, including experience supporting a senior executive.
• Demonstrated experience managing complex calendars, coordinating business travel and events, and preparing expense reports.
• Advanced calendar management, scheduling, and meeting coordination skills.
• Demonstrated experience booking complex business travel and coordinating business events.
• Experience preparing, reconciling, and managing expense reports.
• Proficiency with Microsoft 365, including Outlook.
• Exceptional organizational, project management, and time management skills.
• Excellent written and verbal communication skills, including strong proofreading and business writing abilities.
• High degree of discretion, professionalism, integrity, and sound judgment.
• Ability to anticipate needs, work independently, and make appropriate decisions with limited direction.
• Ability to manage multiple priorities and deadlines in a fast-paced, changing environment.
• Detail-oriented approach with a high level of accuracy and follow-through.
• Strong interpersonal and client service skills.
• Ability to learn and use the firm’s technology, systems, and administrative processes.

Please note this job description is not designed to cover or contain a complete comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation:

Hourly range for new hires is generally $25.00 per hour for Reston, VA, Richmond, VA and Rockville, MD.

Internal Application Policy:

Internal applicants must be in good standing and have a minimum of 1 year of service with Kestra. Internal applicants must also have a minimum of 1 year service in current role unless approved by EVP.

Benefits to support you:

• Competitive pay and benefits with a large employer (over 1600 employees nationwide)
• 401(k), health insurance, and a competitive benefits package
• Work in a supportive, collaborative environment committed to professional excellence
• Help clients navigate meaningful financial decisions with confidence
• Opportunities for training, development, and long-term growth within the firm
• Tuition reimbursement for qualified expenses

Kestra Values:

Our Mission is Powering Financial Independence, enabling the growth and success of investing clients and the advisors who serve them. We do that by living our values: Serve, Make it Happen, and One team.

Explore Life at Kestra

Kestra Holdings Website: https://www.kestrafinancial.com/
Careers Portal: https://jobs.dayforcehcm.com/en-US/kestra/KESTRACAREERSITE
LinkedIn: https://www.linkedin.com/company/kestra-financial

Disclosure

• You acknowledge that if hired, Kestra Financial, Inc. may, obtain and use background information concerning your credit, character, general reputation, personal characteristics, work habits, performance and experience for evaluation for your potential employment.
• It is the policy of Kestra Financial to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender, identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Kestra Financial prohibits any such discrimination or harassment.