Financial Administrator, Office of the Vice Provost for Research

Baylor University; Waco (TX); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Financial Administrator to join their dynamic team. This role involves gathering and analyzing financial information to support faculty and staff in procurement and compliance. Ideal candidates will have a Bachelor's degree and three years of relevant experience, showcasing strong analytical skills and proficiency in financial software. The position offers a comprehensive benefits package, including medical and dental insurance, generous time off, and tuition remission. If you thrive in a collaborative environment and are eager to contribute to a mission-driven organization, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Generous Time Off

Tuition Remission

Retirement Contributions

Qualifications

• Bachelor's degree and three years of relevant work experience required.
• Proficiency in financial software and strong analytical skills.

Responsibilities

• Serve as a subject matter expert on financial systems and university policies.
• Process procurement requisitions and review expense reports for compliance.
• Collaborate with leadership to optimize financial transactions.

Skills

Collaboration

Customer Service

Attention to Detail

Financial Software Proficiency

Analytical Skills

Effective Communication

Organizational Skills

Interpersonal Skills

Multitasking

Research Administration

Education

Bachelor's Degree

Job description

Financial Administrator, Office of the Vice Provost for Research

Job Identification: 18586

Posting Date:

Job Schedule:

Locations:

Degree Level:

Job Description:

What We're Looking For

The Financial Administrator reports to the Business Officer or designee within the Business Office within the Office of the Vice Provost for Research and advances the mission of Baylor University by efficiently and effectively gathering, analyzing, and interpreting relevant financial information to process financial transactions. Responsibilities include proactively anticipating business needs and executing procurement of goods, services, and expenses on behalf of faculty, staff, and units while ensuring compliance with University policies and procedures, nonprofit accounting practices, and federal and state guidelines. This role serves as the primary point of contact, subject matter expert, and liaison regarding processing all business activities for assigned faculty, staff, and partners, responding to requests, and providing guidance on procurement and business controls to support division leadership.

Additional preferred attributes include:

• Excellent collaboration and customer service skills
• Ability to work independently and collaboratively in a fast-paced environment
• Discretion and professionalism when handling confidential information
• Multitasking and prioritization skills
• Attention to detail
• Strong business acumen, organizational, and time management skills
• Effective written and verbal communication skills
• Proficiency in financial software and analytical skills
• Interpersonal skills
• Willingness to learn and adapt
• Research administration experience is a plus

A Bachelor's degree and three years of relevant work experience are required.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do

Specific duties include, but are not limited to:

• Serve as a subject matter expert on financial systems and university policies.
• Obtain and maintain required system and process certifications.
• Meet regularly with departmental leadership, faculty, and staff to review operational and grant management needs related to transactions.
• Act as a liaison between the Business Officer and departmental leadership to optimize financial transactions, procurement, and payments.
• Process procurement requisitions, ensuring compliance with policies, grants, and guidelines.
• Review and approve expense reports for accuracy and compliance, including pre-travel authorizations.
• Process student payments following university policies.
• Collaborate to resolve issues for timely and accurate transaction processing.
• Maintain understanding of financial systems and stay updated on policies and regulations.
• Recommend improvements to policies and procedures.
• Use reporting tools to monitor transaction status, accuracy, and key performance indicators.
• Perform other duties as assigned to support Baylor's mission.
• Adhere to university policies and maintain punctual attendance.

What You Can Expect

Eligible employees receive a comprehensive benefits package, including medical, dental, and vision insurance, generous time off, tuition remission, and retirement contributions. Baylor supports your wellbeing and involvement in campus life. Learn more at Baylor Benefits & Advantages.

Explore & Engage

Discover more about Baylor, our vision Baylor in Deeds, and explore opportunities in Waco and beyond. If you're new to Central Texas, visit This is Waco!.

About Us

Baylor University, a private not-for-profit affiliated with the Baptist General Convention of Texas, is committed to compliance with anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with Affirmative Action/Equal Opportunity requirements. Read our Notice of Non-Discrimination.

Application Process

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/18586

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