Financial Administrator | Graduate School

University of Notre Dame; Notre Dame (IN); On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Notre Dame Graduate School seeks a Financial Administrator who is detail-oriented, process-driven, and collaborative, to support financial operations for approximately 3,000 graduate students.

Reporting to the Associate Director of Finance, this two-year, limited-term role oversees stipends, tuition scholarships, health insurance subsidies, payments, and travel expenses, with on-site work in South Bend, Indiana.

Qualifications

• Bachelor’s degree in business, finance, or accounting preferred.
• 1-2 years of experience managing complex budgets.
• Strong verbal and written communication skills.
• Ability to manage multiple projects and priorities.
• Ability to develop financial reports and analyze financial impact of decisions.
• Aptitude for developing and implementing process improvements.
• Strong ethical standards and ability to work with sensitive / confidential information.

Responsibilities

• Serve as a key resource for students, department coordinators, and campus partners regarding funding processes and account inquiries.
• Process, review, and document financial transactions in compliance with University policies and reporting requirements.
• Oversee the review, tracking, and disbursement of professional development awards in partnership with Graduate School colleges and schools.
• Accurately process payments and review travel expense reports for compliance with University guidelines.
• Collaborate with campus partners to ensure accurate and timely transactions and reporting.

Skills

Budget management

Financial reporting

Communication skills

Project management

Analytical thinking

Ethical standards

MS Office / BI tools

Confidential information handling

Education

Bachelor's degree in business, finance, or accounting

Tools

Business Objects

Tableau

GLez

TravelND

Financial Compass

Google Suite

Job description

• Full-time
• Division: Dean of the Graduate School
• Job Subfamily: Gnrl Accounting - FM006
• Unit: Dean's Office - Graduate School - 43000
• Job Family: Fin Mgmt

Company Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The University of Notre Dame Graduate School plays a vital role in supporting graduate education and preparing graduate students to become a force for good in the world. Home to nationally and internationally recognized graduate programs, the Graduate School attracts outstanding scholars from around the globe and advances the mission and vision of Our Lady’s University through excellence in graduate education.

The Graduate School seeks a Financial Administrator who is detail-oriented, process-driven, and collaborative, with a strong commitment to financial accuracy, compliance, and service. This individual will support the financial operations that enable graduate students and academic programs to thrive.

Reporting to the Associate Director of Finance, the Financial Administrator oversees the administration and processing of financial support for approximately 3,000 graduate students. This includes graduate stipends, tuition scholarships, and health insurance subsidies during both the academic year and summer terms. The role works closely with campus partners and academic departments to ensure accurate and timely transactions, maintain compliance with University policies and procedures, and provide responsive support to students and departmental administrators.

The Financial Administrator also coordinates professional development award funding, processes payments and travel expenses, and contributes to special projects that support the Graduate School’s financial operations and continuous improvement efforts.

Key Responsibilities

Serve as a key resource for students, department coordinators, and campus partners regarding funding processes and account inquiries.

Financial Operations and Compliance

Process, review, and document financial transactions in compliance with University policies and reporting requirements.

Troubleshoot processing issues and coordinate with University offices to ensure accurate and timely resolution.

Professional Development Award Administration

Oversee the review, tracking, and disbursement of professional development awards in partnership with Graduate School colleges and schools.

Communicate funding guidelines and updates to academic and administrative stakeholders.

Payment and Travel Expense Processing

Accurately process payments and review travel expense reports for compliance with University guidelines.

This is a two-year, limited-term positionending December 15, 2028.

Qualifications

Minimum Qualifications

• Bachelor’s degree in business, finance, or accounting preferred
• 1-2 years of experience managing complex budgets
• Strong verbal and written communication skills
• Ability to convey complex financial issues in simple but accurate terms
• Ability to manage multiple projects and priorities
• Ability to develop financial reports and provide analysis of financial impact of various decisions
• Aptitude for developing and implementing process improvements
• Strong ethical standards and ability to work with sensitive / confidential information
• Proficiency with MS Office products, University tools (Business Objects, Tableau, GLez etc), Google suite, and ability to learn new systems
• Understanding of the mission and values of a Catholic University founded by the Congregation of Holy Cross

Preferred Qualifications

• Experience with University budgeting and financial tools (Business Objects, Financial Compass, Tableau, GLez, TravelND, etc).

Additional Information

Salary: Up to $60,000 annually, commensurate with experience.

Application Deadline: October 28, 2026.

Location: This is an on-site position based in South Bend, Indiana.

Employment Term: This is a two-year, limited-term positionending December 15, 2028.

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.