Financial Administrator

Georgia Institute of Technology

Atlanta (GA)

On-site

USD 49,000 - 68,000

Full time

16 hours ago

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Job summary

Georgia Tech, a leading public research university located in Atlanta, GA, seeks a Financial Administrator to support the department’s financial operations, budgets, and reporting. The role ensures adherence to Institute guidelines and contributes to financial controls across a variety of funds.

The successful candidate will prepare financial data for proposals and grants, manage payroll and HR actions, and oversee budgeting processes while maintaining strong accuracy and compliance with

Qualifications

Bachelor's Degree in related discipline or equivalent combination of education and experience.
Four or more years of relevant experience.
Advanced knowledge of accounting principles and practices within a university environment.
Proficiency in financial projections and reporting.

Responsibilities

Prepare financial data related to proposals, grants and contracts, general appropriations, endowments and other funds.
Review and approve human resource actions; assist with position management; oversee wage payroll processing and management; ensure deadlines are met.
Prepare data for budget amendments and other budget related reporting.
Coordinate cash management for administrative areas, including deposits and reconciliation of accounts.
Monitor unit budgets for overdrafts and assist with budget amendments and compliance.

Skills

Advanced accounting knowledge

Attention to detail

Excel proficiency

Financial reporting

Budgeting

Education

Bachelor's degree

Tools

Excel

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Overview

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

Students are our top priority.

We strive for excellence.

We thrive on diversity.

We celebrate collaboration.

We champion innovation.

We safeguard freedom of inquiry and expression.

We nurture the wellbeing of our community.

We act ethically.

We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Financial Administrator is responsible for assisting with financial operations of a department or unit, interpreting, advising and disseminating financial policies and procedures; ensuring that unit accounting practices and procedures follow Institute guidelines and recommending improvements to unit procedures. This role assists in preparation of unit budgets and reports, and implementing accounting and office controls.

Responsibilities

Job Duty 1 - Prepare financial data related to proposals, grants and contracts, general appropriations, endowments and other funds.

Job Duty 2 - Review and approve human resource actions; assists with position management; oversees wage payroll processing and management and prepares advances when required; ensures deadlines are met and appropriate forms are used.

Job Duty 3 - Prepare data for use in budget amendments and other budget related reporting.

Job Duty 4 - Oversee student accounting functions; coordinates with Financial Aid and Registrar's Office to resolve student payment issues; works with Continuing Education credit and non-credit program invoicing and payment issues; provides service to students and parents, including resolving intermediate issues.

Job Duty 5 - Monitor non-student receivable accounts; perform direct billing and payment processing, answers customer queries; and ensure reconciliations are completed on a timely basis.

Job Duty 6 - Monitor gift and endowment accounts to ensure compliance; monitors overdrafts; and posts scholarship awards in student system.

Job Duty 7 - Monitor unit budgets for overdrafts and review for compliance with budget regulations and grant requirements or restrictions; prepares budget amendments and other pertinent forms for new accounts.

Job Duty 8 - Ensure timely reconciliations are completed for assigned ledger and clearing accounts within administrative areas; perform adjustments.

Job Duty 9 - Coordinate cash management for administrative areas (deposits, reconciliation of accounts and controls over cash and credit card processing); works with Financial Reporting on banking discrepancies.

Job Duty 10 - Perform other duties as assigned.

Required Qualifications

Bachelor's Degree in related discipline or equivalent combination of education and experience.

Required Experience

Four or more years of relevant experience.

Preferred Qualifications

Experience with pre- and post-award administration with industry, NSF, NIH, SRC, DARPA, and other sponsors, including budget preparation, auxiliary document preparation and formatting, subaward management, and cost-share tracking.

Experience with a variety of funding types, including sponsored, state, and gift funds.

Intermediate Excel proficiency (VLOOKUP, SUMIF, pivot tables, charts) and experience with financial projections and reporting.

Application of specialized skills within a university or government agency environment.

Knowledge, Skills, & Abilities

This job requires advanced knowledge of and skill in applying general accounting principles and practices within a university business environment. Additionally required are attention to detail and accuracy and use of office and specialized accounting related computer applications.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (\"USG\") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

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