Finance & Purchasing Manager

Gfoat; Hudson, Northern (TX, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

The City of Hudson Oaks seeks a Finance & Purchasing Manager to oversee municipal accounting, budgeting, purchasing, and financial reporting. This role partners with the Assistant City Administrator and contracted CFO to ensure financial stability, compliance with laws, and strong customer service.

Responsibilities include managing daily accounting operations, budget administration, procurement processes, and coordinating audits, with emphasis on internal controls and regulatory compliance.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Five years of accounting/finance experience; municipal finance preferred.
• CPA/CGFO preferred; experience with municipal budgeting and Tyler Technologies Incode is a plus.

Responsibilities

• Direct and oversee daily accounting operations including AP/AR, GL, reconciliations, and cash management.
• Prepare and monitor operating and capital budgets; collaborate with directors on budget requests.
• Administer purchasing program; manage bids, RFPs, RFQs, and vendor quotes.
• Coordinate annual audit; provide requested financial information to auditors and CFO.
• Produce monthly financial reports and maintain internal controls and reporting for compliance.

Skills

GAAP knowledge

Budgeting

Financial reporting

Internal controls

MS Office

Education

Bachelor's degree in Accounting/Finance/Public Administration

Tools

Incode/ERP systems

Job description

The Finance & Purchasing Manager plans, organizes, and oversees the city's day-to-day financial and purchasing operations. This position is responsible for municipal accounting, financial reporting, budget administration, purchasing, revenue management, and internal controls while ensuring compliance with applicable laws, regulations, accounting standards, and city policies.

Working collaboratively with the Assistant City Administrator or Director of Finance and the City's contracted Chief Financial Officer (CFO), the Finance & Purchasing Manager supports the city's financial stability through accurate financial management, sound fiscal practices, and exceptional customer service.

ESSENTIAL DUTIES:

Accounting & Financial Management

• Direct and oversee the city's daily accounting operations, including accounts payable, accounts receivable, general ledger, reconciliations, journal entries, and cash management.
• Maintain accurate financial records in accordance with GAAP, GASB standards, and policies.
• Administer and reconcile City revenues, including utility revenues, franchise fees, grants, reimbursements, sales tax receipts, and Payment in Lieu of Taxes (PILOT) agreements.
• Monitor financial activity to ensure proper account coding, internal controls, and compliance with established financial procedures.
• Oversee the financial administration of development agreements and capital improvement projects, including funding tracking, collections, reimbursements, reconciliations, reporting, and related documentation.

Budget Administration

• Assist in the preparation, administration, and monitoring of the City's annual operating and capital budgets.
• Work collaboratively with department directors to develop budget requests, monitor expenditures, and evaluate financial performance.
• Prepare budget amendments, financial forecasts, and periodic budget reports for city administration and Council.

Purchasing & Procurement

• Administer the city's purchasing and procurement programs in accordance with City policy and applicable federal, state, and local regulations.
• Coordinate procurement processes, including bids, RFPs, RFQs, and vendor quotations.
• Review purchase requests for budget availability, account coding, and policy compliance.
• Maintain purchasing records, vendor information, and Purchasing Card (P-Card) administration.

Financial Reporting & Compliance

• Prepare monthly financial reports and other financial analyses for city leadership.
• Coordinate the annual audit process and provide financial information requested by auditors and the city's CFO.
• Monitor capital projects, restricted funds, grants, and other special funding sources.
• Recommend improvements to financial processes, internal controls, and purchasing procedures.

Leadership & Customer Service

• Serve as a financial resource for city departments by providing guidance on budgeting, purchasing, and financial procedures.
• Establish and maintain effective working relationships with employees, vendors, auditors, governmental agencies, and the public.
• Provide exceptional customer service while promoting efficiency, accountability, and continuous improvement.
• Perform other related duties as assigned.

QUALIFICATIONS:

Education

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration (with an accounting emphasis), or a closely related field.

Experience

• Five (5) years of progressively responsible accounting or finance experience, including at least three (3) years in municipal government finance or an equivalent combination of education and experience.

PREFERRED CERTIFICATES, LICENSES, AND EXPERIENCE:

• Certified Public Accountant (CPA)
• Certified Government Finance Officer (CGFO)
• Experience with Tyler Technologies Incode financial software
• Experience preparing and administering municipal budgets
• Knowledge of Texas municipal finance and purchasing laws

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Governmental accounting principles, GAAP, and GASB standards
• Municipal budgeting and financial reporting
• Public purchasing and procurement practices
• Internal controls and financial management
• Microsoft Office Suite and financial management software

Ability to:

• Analyze financial information and prepare accurate reports.
• Interpret and apply laws, regulations, and city policies.
• Communicate effectively, both verbally and in writing.
• Establish and maintain effective working relationships.
• Exercise sound judgment, maintain confidentiality, and manage multiple priorities.

ENVIRONMENTAL AND SAFETY FACTORS:

Daily work is performed primarily in an air-conditioned office environment. Employee must have access to a suitable remote office environment during regular business hours for the hybrid work schedule.

TOOLS AND EQUIPMENT USED:

Computer, telephone, copier, fax machine, 10-key, calculator, shredder, postage meter, and other typical office equipment. Equipment required for remote work provided by the employer.

THE CITY OF HUDSON OAKS IS AN AT-WILL EMPLOYER

This position description is not an employment agreement or contract. Management has the exclusive right to alter this position description at any time without notice.