Finance and Purchasing Manager

City of Santa Fe Springs; Sachse (TX); On-site; USD 90,000 - 140,000; Full time

Job summary

The City of Santa Fe Springs seeks a Finance and Purchasing Manager to lead complex accounting, procurement, and financial analysis across city operations.

You will drive financial reporting, GL reconciliation, audit coordination, grants management, treasury operations, and supervision of the AP/Payroll Specialist, ensuring policy compliance and cost-effectiveness.

Qualifications

• Bachelor’s degree in Accounting/Finance.
• 3–5 years of government/municipal accounting experience.
• Experience with Tyler Incode/Pro 10 software preferred.
• Valid Texas driver’s license.

Responsibilities

• Prepare and review complex financial statements and reports, including ACFR and other documents.
• Monitor general ledger accounts and reconcile financial data for accuracy.
• Coordinate internal and external audits and respond to findings.
• Manage daily treasury activities, banking relationships, and investment reporting.
• Oversee purchasing, procurement, vendor management, bids, and compliance with laws.
• Monitor grant expenditures and reporting deadlines; ensure regulatory compliance.
• Supervise Accounts Payable/Payroll Specialist and ensure internal controls.
• Develop and refine financial procedures and internal controls.
• Review system-generated reports; assist with system upgrades and data integrity.
• Collaborate with departments on fiscal impacts and purchasing compliance.

Skills

Accounting

Auditing

Purchasing

Regulations

Incode/Pro10

Communication

Time management

Education

Bachelor's degree

Tools

Tyler Incode/Pro 10

Job description

Description

Reporting to the Assistant Finance Director, the Finance and Purchasing Manager performs complex professional-level accounting, procurement, and analytical duties to support the City’s financial operations. This position is responsible for financial reporting, general ledger reconciliation, audit coordination, grant compliance, purchasing oversight, and fiscal analysis. It also manages treasury functions, monitors cash requirements, ensures compliance with internal policies and external regulations, and supervises the Accounts Payable/Payroll Specialist.

Description

Reporting to the Assistant Finance Director, the Finance and Purchasing Manager performs complex professional-level accounting, procurement, and analytical duties to support the City’s financial operations. This position is responsible for financial reporting, general ledger reconciliation, audit coordination, grant compliance, purchasing oversight, and fiscal analysis. It also manages treasury functions, monitors cash requirements, ensures compliance with internal policies and external regulations, and supervises the Accounts Payable/Payroll Specialist.

The ideal candidate will embody the City’s core values of service, humility, innovation, neighborly, and excellence (SHINE).

Examples of Duties

Essential Duties & Responsibilities

General Accounting & Financial Reporting: Prepare and review complex financial statements and reports, including quarterly statements, the Annual Comprehensive Financial Report (ACFR), and other ad hoc and recurring financial documents. Monitor general ledger accounts and reconcile financial data to ensure accuracy and compliance with governmental accounting standards.

Budgeting & Fiscal Analysis: Provide detailed financial analysis to support the budgeting process and program evaluation across City departments. Recommend budget adjustments and ensure proper classification of revenues and expenditures.

Audit Coordination: Support internal and external audits by preparing schedules, reports, and responses to audit findings. Serve as the primary contact for auditors and ensure timely resolution of audit issues.

Treasury & Investment Operations: Manage daily cash flow, oversee banking relationships, and assist in investment tracking and reporting. Ensure compliance with applicable investment policies and provide updates to the Finance Director, City Manager, and City Council as needed.

Purchasing & Procurement Oversight: Manage and oversee all City purchasing activities in accordance with applicable state laws, City policies, and ethical standards. Provide guidance to departments on procurement procedures, contract requirements, vendor selection, and bidding thresholds. Evaluate and recommend procurement methods, including informal quotes, cooperative purchasing, and formal competitive solicitations such as RFPs and IFBs. Maintain vendor records, oversee contract tracking, and assist in the development and review of procurement documents. Ensure transparency, compliance, and cost-effectiveness in purchasing practices.

Grants Management & Reporting: Monitor grant expenditures and reporting deadlines. Ensure compliance with state and federal regulations for financial reporting of grant funds and provide support to departments seeking or managing grant funding.

Supervision of AP/Payroll Specialist: Provide leadership, guidance, and performance management to the AP/Payroll Specialist. Monitor the accuracy and timeliness of accounts payable and payroll-related transactions, ensuring proper procedures and internal controls are followed. Serve as a resource for problem‑solving and compliance in transactional finance.

Policy Development & Internal Controls: Develop and refine accounting and purchasing procedures to improve efficiency and compliance. Assist in creating and monitoring internal controls to safeguard City assets and ensure financial integrity.

Financial System Management: Review system‑generated reports for accuracy; identify and resolve discrepancies. Assist in system upgrades, user training, and data integrity efforts.

Interdepartmental Collaboration: Serve as a resource to City departments on financial and procurement policies and procedures. Review draft communications for fiscal impact and provide guidance on budget availability and purchasing compliance.

Records & Compliance: Maintain accurate records and ensure compliance with applicable laws, regulations, and standards. Prepare reports for regulatory agencies and assist with periodic compliance filings.

Other Related Duties: Perform other duties as assigned.

Required Knowledge, Skills And Abilities

Accounting & Audit Knowledge: Comprehensive understanding of governmental accounting principles, fund accounting, and auditing standards. Familiarity with financial reporting practices and compliance requirements.

Purchasing Regulations: In‑depth knowledge of Texas Local Government Code Chapters 252 and 271, state procurement laws, and best practices in municipal purchasing. Experience preparing and reviewing solicitation documents (e.g., RFPs, RFQs, IFBs), administering bids, and managing vendor relationships. Ability to apply purchasing policies consistently and fairly.

Technical Proficiency: Proficient in Microsoft Office Suite and financial systems such as Tyler Technologies Incode/Pro 10. Ability to analyze and reconcile financial data with precision.

Supervisory Skills: Experience supervising employees in a finance‑related function. Ability to set clear expectations, provide training and support, and evaluate performance objectively.

Problem‑Solving & Analysis: Strong analytical and critical thinking skills. Ability to interpret data, resolve discrepancies, and make sound recommendations.

Communication & Collaboration: Excellent written and verbal communication skills. Ability to work effectively with team members, other departments, and external stakeholders.

Time Management & Organization: Proven ability to manage multiple projects and meet deadlines while maintaining attention to detail.

Typical Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or related field and three to five years of increasingly responsible government/municipal accounting experience (considerable). Experience with Tyler Technologies Incode/Pro 10 software is preferred.

An equivalent combination of education, training, and experience which provide the necessary knowledge, skills, and abilities may be considered.

Certified Government Finance Officer, Certified Public Finance Officer or Certified Public Accountant preferred.

Possess and maintain a valid Class C Texas driver’s license.

01

What is your highest level of education completed that resulted in a diploma or degree?

• Less than High School Diploma or G.E.D.
• High School Diploma or G.E.D
• Associates Degree
• Bachelor's Degree
• Master's Degree or Higher

02

Do you have a minimum of three (3) years of progressively responsible experience in governmental accounting and municipal purchasing?

• Yes
• No

03

How many years of experience do you have in a supervisory or management role?

• Less than 1 year
• 1 year but less than 3 years
• 3 years but less than 5 years
• 5 years or more

04

Do you currently hold any of the following certifications? Certified Government Finance Officer (CGFO) Certified Public Finance Officer (CPFO) Certified Public Accountant (CPA) Certified Purchasing Professional (CPP) Certified Public Procurement Officer (CPPO

• Yes
• No

05

Do you have experience with Tyler Technologies Incode or Pro 10 software?

• NO
• YES
• Required Question