Finance & Operations Coordinator

First Baptist Church At The Villages; The Villages (FL); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Church retirement contributions

Paid time off (PTO)

Job summary

First Baptist Church At The Villages is seeking a Finance & Operations Coordinator to manage day-to-day bookkeeping and financial processes. The role supports payroll, benefits, insurance, vendors, and ministry projects, while ensuring accuracy and compliance in a faith-based setting.

The successful candidate will be highly organized, able to handle confidential information, and capable of coordinating multiple responsibilities in a dynamic church environment.

Qualifications

• Proficiency with QuickBooks and nonprofit bookkeeping required.
• Experience with general ledger, AP/AR, reconciliations, and financial reporting.
• Strong Excel skills and attention to detail essential.

Responsibilities

• Maintain church accounting records using QuickBooks including GL, AP, and AR.
• Process contributions, deposits, and donor records; reconcile online giving and bank accounts.
• Prepare monthly financial reports and year-end contribution statements.

Skills

QuickBooks

Bookkeeping

Excel

Organization

Attention to detail

Communication

Confidentiality

Multitasking

Education

Accounting/Finance/Business degree

Tools

Realm

ADP

GuideStone

Monday.com

Job description

Compensation: $45,000–$50,000 annually, based on experience, plus health insurance, dental insurance, church retirement contributions, paid time off (PTO), and eligibility for Public Service Loan Forgiveness for qualified student loans.

Position Summary

First Baptist Church at The Villages (FBCATV) is seeking a highly organized, detail-oriented Finance & Operations Coordinator to steward the church's financial administration and provide administrative and operational support to its ministries. This position is responsible for the church's day-to-day bookkeeping and financial processes while also supporting payroll, benefits, insurance, vendors, organizational projects, and other business operations.

Who We're Looking For

We're looking for a servant-hearted professional who enjoys working with numbers, is highly organized, values accuracy, communicates well with people, and sees administration as an important ministry. The ideal candidate is equally comfortable managing financial records, processing contributions, reconciling accounts, assisting staff members, coordinating vendors, and helping organizational projects move forward. This individual should be proactive, dependable, and committed to continuous improvement.

Above all, this person understands that excellent administration supports effective ministry and advances the mission of the church.

Primary Responsibilities

Financial Administration – approximately 50%

• Maintain accounting records using QuickBooks, including general ledger, accounts payable and accounts receivable.
• Process contributions, deposits, and donor records; reconcile online giving and bank accounts.
• Prepare monthly financial reports and year-end contribution statements.

Administrative Services - approximately 15%

• Process payroll and administer employee benefits.
• Coordinate insurance policies, purchasing, contracts, and vendor payments.
• Assist with Wednesday night meal operations and payment collections (September through April).

Operations Support – approximately 25%

• Support the Pastor of Discipleship & Administration with church operations.
• Assist with insurance, risk management, operational research, vendor coordination, and reporting.

Project Management – approximately 10%

• Track organizational projects, strategic initiatives, deadlines, and action items.
• Support project management systems and implementation of leadership priorities.

The responsibilities listed above are representative and are not intended to be comprehensive; other duties may be assigned as ministry and organizational needs evolve.

Knowledge, Skills & Experience

Required

• Proficiency with QuickBooks.
• Bookkeeping/accounting experience, including general ledger, AP/AR, bank reconciliation, and financial reporting.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong interpersonal and written/verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, work independently, and maintain strict confidentiality.

Preferred

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Three or more years of bookkeeping/accounting experience.
• Nonprofit and/or fund accounting experience.
• Church bookkeeping or financial administration experience.
• Experience with donor contribution management and charitable receipting.
• Experience with Realm or another church management system, ADP, GuideStone, and/or Monday.com.

Because every staff position at FBCATV is considered a ministry, the successful candidate must:

• Have a personal relationship with Jesus Christ and demonstrate a growing Christian faith and Christ-like character.
• Be in agreement with the church's doctrinal beliefs.
• Be or become an active member of FBCATV. Active members of other local churches of like faith will be considered.
• Demonstrate integrity, humility, confidentiality, professionalism, and a servant's heart.
• View their work as an opportunity to serve God by serving others.

Employment & Physical Requirements

This is an on-site position and is not eligible for remote or work-from-home arrangements. Occasional work outside normal office hours may be required for church meetings or special events.

Employment is contingent upon successful completion of a credit and criminal background check, verification of professional references and applicable credentials, eligibility to work in the United States, and agreement to abide by FBCATV's policies and ministry expectations. In order to maintain the integrity of our Christian witness and the testimony of First Baptist Church At The Villages, all staff members are expected to abstain from the use of alcohol, tobacco, and recreational or illegal drugs, both publicly and privately.

This position is primarily performed in a general office environment and requires the ability to sit and work at a computer for extended periods; regularly use standard office equipment; and occasionally stand, walk, bend, reach, and lift or carry office materials weighing up to approximately 25 pounds.